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Nutrition Procurement Resources


Procurement is another word for purchasing. All sponsors using Federal non-profit food service funds must follow applicable procurement regulations. Conducting proper procurement helps to ensure that sponsors receive the best product possible for the best price. It also helps to ensure there is free and open competition and that taxpayer funds are being spent wisely.

Procurement Training

Procurement Introduction

Procurement Overview-Part 1

Buy American-Part 2

Procurement Geographic Preference-Part 3

Procurement preference for Minority and Small Business-Part 4

Micro Procurement-Part 5

Informal Procurement-Part 6

Informal Procurement Log Template-Part 6

Formal Procurement-Part 7

Procurement Specifications-Part 8

Procurement Review Resources

USDA Procurement Review Tool (Sponsors only need to complete procurement table tab)

Procurement Prototypes/Templates

Options for Contracted Meal Services

Vended Meal Agreement Template

Vended Meal Receipt Template

Intergovernmental Agreement Template (Sponsors can modify to best meet needs)

Sample Procurement Plan

Request for Fax Quotes

Request for Verbal or Telephone Quotes

NSLP Buy American Documentation


Procurement Resources

Institute of Child Nutrition - Procurement in the 21st Century
Child Nutrition Program Procurement Roadmap
Debarment and Suspension Information 
USDA Agriculture Marketing Service (AMS) Website-This website provides useful market reports and food grading information.
Procurement Geographic Preference Q&As 
Farm to Preschool: Getting Started with Local Foods Purchasing 
Business Oregon: Office of Minority, Women and Emerging Small Business
Food Service Management Company Information

USDA Buy American Resources

USDA Memo SP-24-2016 (most recent) 
Sample Buy American Provision Language 
USDA Letter to Industry 

Capital Equipment Procedures (Purchases over $5,000):

ODE Pre-Approved Equipment List
If you buy equipment from this list prior approval from ODE is not required before purchasing the equipment for use in Child Nutrition Programs.
Capital Equipment Request Form 
If a piece of equipment if over $5,000 and is not on the above pre-approved equipment list, this form must be completed and sent to your assigned specialist for approval before you purchase the equipment for use in Child Nutrition Programs.

Oregon Cooperative Procurement Program (ORCPP) Resources

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