The Application Process
Oregon uses a two-step grant application process described in the Library Services and Technology Act (LSTA) General Information and Grant Application Guidelines (parts listed on this page). A three page brief proposal is due in April. The Library Services and Technology Act Advisory Council discusses brief proposals in May. The contact person will receive feedback on the proposal from the Council in June. If the Council is interested, they will recommend that the State Library Board of Trustees invite the project to develop a full grant proposal, which is due in August. The Council will develop recommendations for funding at its September meeting. The Oregon State Library Board of Trustees makes funding decisions in October. Grants begin depending on Congressional appropriations, but normally they begin in February. All LSTA grants support Oregon's Five-Year Plan that lays out the goals of the grant program.
If you need a print copy of the guidelines mailed to you, or need forms emailed in an alternate format, please contact Ferol Weyand at (503) 378-2525 or Ann Reed at (503) 378-5027.
The State Library strongly suggests checking allowable cost documentation as you plan your project. Commonly asked questions have been presented in Appendix B. Links to more detailed information on allowable costs can be found through links under "Allowable Costs." Please contact Ann Reed at (503) 378-5027 with any questions you may have.
Points of Interest from the Grant Guidelines
Advice for Schools
- Projects do not need to be innovative; a good project from another state or area can be replicated.
- Projects should utilize local resources first, and be sustainable.
- There is no dollar limit on requests, but smaller requests may be more readily funded.
- Indirect charges are limited to 6% of the requested LSTA amount, and must be supported by a current Federally-approved indirect cost plan.
- Local support (in-kind or cash) is expected from all applicants.
- LSTA does not replace funding for currently filled positions.
- LSTA does not fund collection development grants except where materials are part of a strong programming element.
- LSTA does not cover construction costs (remodeling, architects' fees, land acquisition, siting, electrical work, new furnishings, etc.).
- LSTA grant proposals need to build in outcomes-based evaluation and ask for funds if needed for it. Staff help is available.
- High-profile projects sponsored by the Oregon Association of School Libraries are preferred.
- Project management by a certified school library media specialist is preferred.
- LSTA is not a source of replacement funds.
- Single school or single district automation grants are not funded, except where the school is joining an automation consortium.