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FFY2015 LSTA Competitive Grant Packet

General Information

The Application Process
Oregon uses a two-step grant application process described in the Library Services and Technology Act (LSTA) General Information and Grant Application Guidelines (parts listed on this page).  A three page brief proposal is due in April.  The Library Services and Technology Act Advisory Council discusses brief proposals in May.  The contact person will receive feedback on the proposal from the Council in June.  If the Council is interested, they will recommend that the State Library Board of Trustees invite the project to develop a full grant proposal, which is due in August.  The Council will develop recommendations for funding at its September meeting.  The Oregon State Library Board of Trustees makes funding decisions in October.  Grants begin depending on Congressional appropriations, but normally they begin in February.  All LSTA grants support Oregon's Five-Year Plan that lays out the goals of the grant program.  

If you need a print copy of the guidelines mailed to you, or need forms emailed in an alternate format, please contact Ferol Weyand at (503) 378-2525 or Ann Reed at (503) 378-5027. 

The State Library strongly suggests checking allowable cost documentation as you plan your project. Commonly asked questions have been presented in Appendix B.  Links to more detailed information on allowable costs can be found through links under "Allowable Costs."  Please contact Ann Reed at (503) 378-5027 with any questions you may have.

Points of Interest from the Grant Guidelines

  • Projects do not need to be innovative; a good project from another state or area can be replicated. 
  • Projects should utilize local resources first, and be sustainable.
  • There is no dollar limit on requests, but smaller requests may be more readily funded.
  • Indirect charges are limited to 6% of the requested LSTA amount, and must be supported by a current Federally-approved indirect cost plan.
  • Local support (in-kind or cash) is expected from all applicants.
  • LSTA does not replace funding for currently filled positions.
  • LSTA does not fund collection development grants except where materials are part of a strong programming element.
  • LSTA does not cover construction costs (remodeling, architects' fees, land acquisition, siting, electrical work, new furnishings, etc.).
  • LSTA grant proposals need to build in outcomes-based evaluation and ask for funds if needed for it.  Staff help is available.

Advice for Schools
  • High-profile projects sponsored by the Oregon Association of School Libraries are preferred.
  • Project management by a certified school library media specialist is preferred.
  • LSTA is not a source of replacement funds.
  • Single school or single district automation grants are not funded, except where the school is joining an automation consortium.

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LSTA FFY2015 Grant Cycle Timetable 
January 15, 2014 Link for General Information and Grant Application Guidelines for Federal Fiscal Year 2015 Library Services and Technology Act grant cycle e-mailed to Oregon libraries.
April 11, 2014 Brief proposals (Appendix C or D) due at the State Library by 5:00 p.m.
May 9, 2014 LSTA Advisory Council meets at the Oregon State Library to review proposals and to recommend brief proposals to be invited to submit full proposals. Agenda posted to: http://www.oregon.gov/osl/LD/Pages/lstacouncil.aspx
June 20, 2014 State Library Board meets to approve list of full application invitations.
June 27, 2014 Invitations to submit full proposals sent.
August 15, 2014 Full grant proposals (Appendix E) due at the State Library by 5:00 p.m.
12, 2014
LSTA Advisory Council meets at the Oregon State Library to make recommendations about the LSTA annual program for FFY2015, including competitive grant awards.  Agenda posted to: http://www.oregon.gov/osl/LD/Pages/lstacouncil.aspx
October 17, 2014 State Library Board of Trustees considers recommendations and approves LSTA annual program for FFY2015
October 24, 2014 Grant awards announced to all applicants.
February 1, 2015 Grant projects begin.

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Brief Proposal Forms

Brief grant proposals (Appendix C or D) are due at the State Library no later than 5:00 pm on April 11, 2014. 
No exceptions will be made for late items. We suggest calling Ferol Weyand at (503) 378-2525 to confirm the receipt of your proposal. Any proposal not in 12 point Times New Roman with one inch margins, or over three pages long will not be considered. Proposals should be single-sided.  Email a Word or PDF version to ferol.weyand@state.or.us.

Grantees seeking a second or third year of funding should use the form in Appendix D.


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Full Proposal Form

Full grant proposals are due at the State Library no later than 5:00 pm on August 15, 2014
No exceptions will be made for late items. Any application not in 12 point Times New Roman with one inch margins will not be considered. If claiming indirect costs, be sure to attach a copy of the relevant portions of a current federally-approved indirect cost plan. Proposals should be printed single-sided.  A Word or PDF version should be emailed to ferol.weyand@state.or.us.  It is find if the electronic copy lacks signatures and attachments. Note: A DUNS number is required to receive a federal grant.  See the instructions in the full proposal form, Appendix E, or the next section below for more information.

In 2016 the grant process will be modified to where there will be one proposal form due before funding decisions are made. There will be an opportunity to have the LSTA Council review draft proposals and make suggestions for improvement online. Funding will be available just months after grant funding.


Public libraries, school libraries, and consortia containing public or school libraries submitting full proposals must complete the included Internet Safety Certification.

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DUNS Number

The Data Universal Numbering System (DUNS) number is a nine-digit number established and assigned by Dun and Bradstreet to uniquely identify business entities. A DUNS number may be obtained by application to D&B by telephone (currently 866-705-5711) or the Internet (http://fedgov.dnb.com/webform ).  This number is required to receive federal funds.  If the grantee has no legal standing, please use the DUNS number of the fiscal agent. If you think you have a Duns number,  you can confirm it with D&B by calling 1-866-705-5711 (US Only).

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Allowable Costs - Federal Documents

 Appendix B Allowable Costs in LSTA Grants (pdf) contains generic allowable cost information. 
More particular advice can be found in the documents below.
  • 2 C.F.R. 220 Cost Principles for Educational Institutions (aka OMB Circular A–21)
  • 2 C.F.R. 225 Cost Principles for State, Local, and Indian Tribal Governments (aka OMB Circular A–87)
  • 2 C.F.R. 230 Cost Principles for Non-Profit Organizations (aka OMB Circular A–122)
  • OMB Circular A-133 Audits of States, Local Governments, and Non-Profit Organizations

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Past LSTA Competitive Grants in Oregon

Copies of past grant proposals and applications are available from the Library Support and Development Services office.  Phone (503) 378-2525 or email ferol.weyand@state.or.us.  Some electronic versions of proposals and evaluations can be found under Past LSTA Competitive Grants in Oregon on the LSTA Competitive Grants - State Grant Program page.

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