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FFY2016 LSTA Competitive Grant Packet

General Information

The Application Process
Oregon uses a one-step grant application process described in the Library Services and Technology Act (LSTA) General Information and Grant Application Guidelines (parts listed on this page).  All grants are due on April 15, 2016 at 1:00 pm.  The Council will develop recommendations for funding at its May meeting.  The Oregon State Library Board  will make final funding decisions at their June meeting.  Grants,  depending on Congressional appropriations, will start on July 1 and end on June 30.  All LSTA grants support Oregon's Five-Year Plan that lays out the goals of the grant program.  

There will be an opportunity to have the LSTA Council and the Library Development and Support staff review preliminary proposals and make suggestions for improvements online.  This step is optional.   If you are interested in receiving feedback, email the proposal as a Word document to Ferol Weyand by the end of business on February 24th. Those who requested feedback can expect a response by March 25th.

If you need a print copy of the guidelines mailed to you, or need forms emailed in an alternate format, please contact Ferol Weyand at (503) 378-2525 or Ann Reed at (503) 378-5027. 

The State Library strongly suggests checking allowable cost documentation as you plan your project. Commonly asked questions have been presented in Appendix B.  Links to more detailed information on allowable costs can be found through links under "Allowable Costs."  Please contact Ann Reed at (503) 378-5027 with any questions you may have.

Points of Interest from the Grant Guidelines

  • Projects do not need to be innovative; a good project from another state or area can be replicated. 
  • Projects should utilize local resources first, and be sustainable.
  • There is no dollar limit on requests, but smaller requests may be more readily funded.
  • The State Library will honor the indirect cost rate in current federally-approved indirect cost plans.  For entities without a federally-approved indirect cost plan, libraries may claim up to 10% of LSTA funds in indriect costs.         Indirect costs must be supported by a currect Federally-approved indirect cost plan. 
  • Local support (in-kind or cash) is expected from all applicants.
  • LSTA does not replace funding for currently filled positions.
  • LSTA does not fund collection development grants except where materials are part of a strong programming element.
  • LSTA does not cover construction costs (remodeling, architects' fees, land acquisition, siting, electrical work, new furnishings, etc.).
  • LSTA grant proposals need to build in outcomes-based evaluation and ask for funds if needed for it.  Staff help is available.

Advice for Schools
  • High-profile projects sponsored by the Oregon Association of School Libraries are preferred.
  • Project management by a certified school library media specialist is preferred.
  • LSTA is not a source of replacement funds.
  • Single school or single district automation grants are not funded, except where the school is joining an automation consortium.

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LSTA FFY2016 Grant Cycle Timetable 
January 15                     Link for General Information and Grant Application Guidelines for Federal Fiscal Year 2016 Library Services and Technology Act grant cycle e-mailed to Oregon libraries
February 24                   Preliminary proposals due to the State Library (optional).  Send proposals for comment by Wednesday, February 24, 2016, as a word document via email ONLY to Ferol Weyand at ferol.weyand@state.or.us.
March 1-18                    Comment period, on submitted preliminary proposals (optional), by LSTA Council members and Library Support staff
March 25                       Feedback sent to those who opted to submit preliminary proposals
April 15                         Proposals due to Ferol Weyand at the State Library by 1:00 P.M.  in PDF or Word format via email or mail
May 16 and 17               LSTA Advisory Council meets at the Oregon State Library to review   proposals and make recommendations on funding to the State Library Board. Agenda posted to: http://www.oregon.gov/osl/LD/Pages/LSTAcouncilmtgs.aspx
June 10                         Oregon State Library Board meets to approve funding for proposals.
June                             Library Support and Development prepares and sends grant contracts.
July 1                            Grants start.  Grants start July 1, 2016 and end June 30, 2017.  No extensions.
Mid-September 2016      LSTA Advisory Council meets at the Oregon State Library to review final grant reports and make changes to 2017 grant packet and LSTA spending priorities.  Agenda posted to: http://www.oregon.gov/osl/LD/Pages/LSTAcouncilmtgs.aspx
Mid-October 2016           State Library Board meets to consider recommendations of LSTA Advisory Council and State Librarian, and approves the LSTA program for FFY 2017
July 31, 2017                 2016 Grant Final activity/ self evaluation reports due at State Library.

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Full Proposal Form and Continuing Grants Form

All grant proposals are due at the State Library no later than 1:00 PM on April 15, 2016
No exceptions will be made for late items. Any application not in 12 point Times New Roman with one inch margins will not be considered. If claiming indirect costs, be sure to attach a copy of the relevant portions of a current federally-approved indirect cost plan. Proposals should be printed single-sided.  A Word or PDF version should be emailed to ferol.weyand@state.or.us.  It is find if the electronic copy lacks signatures and attachments. Note: A DUNS number is required to receive a federal grant.  See the instructions in the full proposal form, Appendix D, or the next section below for more information. 

In 2016 only one grant form wil be due.   There will be an opportunity to have the LSTA Council review draft proposals and make suggestions for improvement online. Please send your grant proposal to Ferol Weyand by February 24.  Funding will be available just months after grant funding.

Full Grant Proposal Form: 

Continuing Grants Form:

Public libraries, school libraries, and consortia containing public or school libraries submitting full proposals must complete the included Internet Safety Certification.

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DUNS Number

The Data Universal Numbering System (DUNS) number is a nine-digit number established and assigned by Dun and Bradstreet to uniquely identify business entities. A DUNS number may be obtained by application to D&B by telephone (currently 866-705-5711) or the Internet (http://fedgov.dnb.com/webform ).  This number is required to receive federal funds.  If the grantee has no legal standing, please use the DUNS number of the fiscal agent. If you think you have a Duns number,  you can confirm it with D&B by calling 1-866-705-5711 (US Only).

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Allowable Costs - Federal Documents

 Appendix B Allowable Costs in LSTA Grants (pdf) contains generic allowable cost information. 

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Past LSTA Competitive Grants in Oregon

Copies of past grant proposals and applications are available from the Library Support and Development Services office.  Phone (503) 378-2525 or email ferol.weyand@state.or.us.  Some electronic versions of proposals and evaluations can be found under Past LSTA Competitive Grants in Oregon on the LSTA Competitive Grants - State Grant Program page.

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