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May 2005 Advisory Council Minutes
Oregon State Library TBABS Advisory Council Meeting
May 26, 2005, 9:30 AM – 12:00 pm
At the Oregon State Library
250 Winter Street Northeast
Salem OR 97301
In attendance via tele-conference: Sharon Baker, Doris Grolbert, Tina Hansen, , Annis Hollsworth, Frank Synoground, Jim Scheppke, Eugene Newbill, Matt Senecal.
Proposed Donation Fund Expenditure Plan and Cash Flow 2005-6
Matt reviewed the Expenditure Plan and Cash Flow documents highlighting and describing the new expenditure items (purchase of MP3 players to use with the Unabridged program, IRIS, Oregon Talking Book Project, temporary clerical support for fund development, contracted services to enhance marketing outreach, multicultural internship program.)  Jim added that though the total proposed expenditure amount ($128,600) was significantly more than in past years, the cash flow analysis indicates that the Donation Fund will be nearly $100,000 in the black.
Frank expressed concern about problems downloading the Unabridged books on to MP3 players and that though he had been in contact with Tom Peters had not resolved this issue.  He recommended that continued participation in this program should be dependent upon working out this problem.  Jim asked Frank to email him this information so that he (Jim) could be in contact with Tom Peters about it.
Tina asked if the Oregon Talking Book Collection could be offered to patrons in a digital format.  Jim responded that this would need to wait until some other logistics were worked out. There was discussion about finding a more compact player.  Jim thought that we might experiment with some Walkman Players and include the purchase of these in the following year’s budget.
Jim asked if there were any objections to the overall proposed expenditure budget.  There were none.  He added that because there wasn’t a quorum, he would report to the Library Board that there were no objections to the proposed budget from the members present.
State Librarian’s ReportJim reported that though the process for approving the Library’s budget for the upcoming biennium wasn’t completed, enough is done that the picture is present.  There will be a healthy increase for TBABS over last biennium (approximately $715,000 for 2005-2007 compared to $639,000 for 2003-2005)
Unfortunately the legislature has decided that TBABS can no longer use money from some place else in the Library’s budget to cover the rent ($57,000 for the biennium) for the Braille collection.  The best alternative to deal with this challenge is to remove the collection and to partner with the Utah State Library. USL has the largest collection of Braille books in the world and already provides Braille books to patrons from eighteen other states. In this proposed plan TBABS would continue to provide customer service for its patrons (take orders, request lists...) and use the USL to provide the Braille material. The cost per patron per year would be $60 for the first year of services.  TBABS would initially sign up about 103 patrons ($6180) who are current Braille users.  TBABS will need to convert all users to “On Demand Only” status.
Frank recommended that besides contacting the Braille patrons that some communication should be made with the two user groups NFB and ACB.  Jim will see about attending the next NFB meeting on 6/25/05 and will contact Bob Johnson (Frank will get contact information to Jim via email) of the ACB to discuss.
It was agreed by the group that communication about this should focus on the new partnership with USL providing enhanced service for Braille users.
In the absence of the quorum, there was positive sentiment of all members present for this plan.  
Open Forum
Tina mentioned the need for making Overdrive iPod compatible.
Jim talked about the possibility of creating a consortium to download books with public libraries throughout the state.
Next Meeting
September 15, 2005, 9:30am- Noon, at the OCB offices in Portland.
Transportation will be arranged for those in Salem from the State Motor Pool.