Facilities | ODHS|OHA Shared | 800 Telephone Number Policy | ODHS|OHA 030-011 | 9/23/2002 | | 800 Telephone Number Policy |
Information Security | ODHS|OHA Shared | Access Control Policy | ODHS|OHA 090-003 | 1/29/2006 | 2/1/2023 | Access, access management, access control, access agreements, assets, contract, mobile devices, NIST, procurement, remote access, wireless access |
Privacy Office | ODHS | Access to Records | ODHS 100-003 | 7/12/2009 | 12/5/2022 | Individual Privacy, Notice of Privacy Practices, NPP, Protecting Privacy, Release of Information, Protected Health Information, PHI, Protected Individual Information, PII, Authorization, Releasing Information, Disclose, Disclosur |
Information Security | ODHS|OHA Shared | Access to the Wireless Network Guidelines | ODHS|OHA 090-003-07 | 3/4/2016 | 3/1/2021 | Access, authorized, contractors, guest, information assets, information owner, information resources, network, partners, secure, wireless |
Financial Services | ODHS|OHA Shared | Accountability in Intra-Agency Monetary Agreements Policy | ODHS|OHA 040-014 | 2/28/2002 | 12/10/2015 | Inter-fund, inter-agency, intra-fund, intra-agency |
Office of Information Services | ODHS|OHA Shared | Acquiring, Replacing or Upgrading Mobile Communication Device Process Steps | ODHS|OHA 070-001-01 | 3/19/2015 | 12/7/2020 | Access, confidentiality, data security, incidents, information security, integrity, inventory, monitoring, physical securities, protect, remediating, security measures, storage |
Information Security | ODHS|OHA Shared | Administrative Privileges Policy | ODHS|OHA 090-013 | 3/7/2022 | 3/7/2022 | Administrative Privileges Policy |
Information Security | ODHS|OHA Shared | Administrative, Technical and Physical Safeguards of Information Policy | ODHS|OHA 090-009 | 7/11/2022 | 7/11/2022 | Authorization, access, individual, privacy, protecting privacy, security, role based access control |
Director's Office | ODHS|OHA Shared | Agency Compliance with Statewide Administrative Policy | ODHS|OHA 010-014 | 8/20/2015 | 5/6/2019 | Abuse, abusive, acceptable use, acquisition, administrative policy, appointment, asset, classification, business continuity, classification, classification plan development, closure, compensation, compliance, conservation, continuity of operations, COVID, |
Facilities | ODHS|OHA Shared | Agency Identification, Badge and Key Card policy | ODHS|OHA 030-010 | 2/15/2002 | 4/6/2020 | HSB Identification Badge/Key Card Policy |
Financial Services | ODHS|OHA Shared | Air Ticket Purchase Policy | ODHS|OHA 040-022 | 8/1/2014 | 8/3/2020 | State Contracted Travel Agency: Azumano Lowest Logical Airfare (LLA): Provides the best value to the agency for each instance of employee air travel and is determined by factors of price, routing, time, risk of cancellation and changes. “City |
Office of Information Services | ODHS|OHA Shared | Appointing and Managing Mobile Communication Device Coordinators | ODHS|OHA 070-001-07 | 3/19/2015 | 12/7/2020 | Air cards, cell phone, cell service, communication, communication devices, corporate devices, device, disposal, hotspot, iPhone, line of service, MCD, Mi-Fi, mobile, mobile communication device, mobile communication device coordinator, modem, OIS Collabor |
Safety & Health | ODHS|OHA Shared | Approval for Worksite Wellness activities | ODHS|OHA 080-013-01 | 5/4/2020 | | Activities, aerobics, exercise, health, meditation, mindfulness, Pilates, wellness, wellness committees, worksite wellness, yoga, Zumba |
Director's Office | ODHS|OHA Shared | Approving non-standard equipment or space allocation | ODHS|OHA 010-023-04 | 1/10/2022 | | Approving non-standard equipment or space allocation |
Imaging and Records Management Services (IRMS) | ODHS|OHA Shared | Archives Policy | ODHS|OHA 050-005 | 12/6/2006 | 6/28/2011 | Archives Policy |
Imaging and Records Management Services (IRMS) | ODHS|OHA Shared | Archives Procedure: Destruction of Records in Storage Procedure | ODHS|OHA 050-005-03 | 12/6/2006 | | Archives Procedure: Destruction of Records in Storage Procedure |
Imaging and Records Management Services (IRMS) | ODHS|OHA Shared | Archives Procedure: Requesting Records from Storage Procedure | ODHS|OHA 050-005-02 | 12/6/2006 | 5/30/2012 | Archives Procedure: Requesting Records from Storage Procedure |
Imaging and Records Management Services (IRMS) | ODHS|OHA Shared | Archives Procedure: Sending Records for Storage Procedure | ODHS|OHA 050-005-01 | 12/6/2006 | 6/28/2011 | Archives Procedure: Sending Records for Storage Procedure |
Director's Office | ODHS|OHA Shared | Authorization and Use of Electronic Signature Policy | ODHS|OHA 010-027 | 8/2/2021 | 8/2/2021 | Adobe, Adobe-sign, certification, Docusign, electronic signature, email, e-sign, e-signature, sign, signature |
Director's Office | ODHS|OHA Shared | Auxiliary Aids, Alternate Formats and Language Access Services | ODHS|OHA 010-013 | 12/24/2013 | 1/9/2023 | Alternate communications, alternate format, alternative communications, blind, communication assistance, Deaf, English as a second language, Hard of Hearing, interpret, interpreter, interpretation, interpretation services, language access, limited English |
Background Check Unit | ODHS|OHA Shared | Background Checks on DHS Volunteers Procedure | ODHS|OHA 060-010-04 | 1/26/2010 | 6/30/2012 | Background Checks on DHS Volunteers Procedure |
Background Check Unit | ODHS|OHA Shared | Background Checks on Institution DHS Employees Procedure | ODHS|OHA 060-010-02 | 12/1/2008 | 2/1/2015 | Background Checks on Institution DHS Employees Procedure |
Background Check Unit | ODHS|OHA Shared | Background Checks on Non-Institution ODHS Employees Process | ODHS|OHA 060-010-01 | 12/1/2008 | 3/7/2022 | Background Checks on Non-Institution DHS Employees Procedure |
Human Resources | ODHS|OHA Shared | Background Checks on Non-Institution ODHS|OHA Employees | ODHS|OHA 060-010-01 | 3/7/2022 | 3/7/2022 | Background Checks on Non-Institution ODHS|OHA Employees |
Background Check Unit | ODHS|OHA Shared | Background Checks Policy | ODHS|OHA 060-010 | 1/26/2010 | 2/7/2022 | Background Checks Policy |
Director's Office | OHA | Best Practices for Supporting Flexible Work Solutions | OHA 010-023-07 | 2/1/2021 | | Alternate, activities, alternate schedule, appreciative inquiry, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible, flexible work sol |
Office of Information Services | ODHS|OHA Shared | Billing Change Process Map ‐ High Level | ODHS|OHA 070-001-011 | 3/20/2016 | 12/7/2020 | Active sync, approved personal devices, agency-owned MCDs, BYOD, Bring Your Own Device, cellular service, communication, corporate devices, device, encryption, enrollment, jailbreaking, line of service, MCD, mobile, mobile communication device, mobile com |
Department of Administrative Services (DAS) | ODHS|OHA Shared | Bomb Threat Procedures | ODHS|OHA 125-6-341 | 2/1/2000 | | Bomb Threat Procedures |
Publications and Creative Services | ODHS|OHA Shared | Business Cards, Letterhead and Envelopes Policy | ODHS|OHA 050-002 | 4/8/2004 | 11/9/2010 | Business Cards, Letterhead and Envelopes Policy |
Publications and Creative Services | ODHS|OHA Shared | Business Cards, Letterhead and Envelopes Procedure | ODHS|OHA 050-002-01 | 4/8/2004 | 11/9/2010 | Business Cards, Letterhead and Envelopes Procedure |
Director's Office | ODHS|OHA Shared | Business Continuity Planning Policy | ODHS|OHA 010-006 | 5/7/2015 | 5/17/2015 | BCP, Business Continuity Plan, Business Impact Analysis, Business Resumption Planning, |
Office of Information Services | ODHS|OHA Shared | Change Mobile Device User Process Map - High Level | ODHS|OHA 070-001-010 | 3/20/2016 | 12/7/2020 | Active sync, air cards, approved personal devices, agency-owned MCDs, BYOD, Bring Your Own Device, cell phones, cellular service, communication, corporate devices, device, encryption, OIS Collaborative Communications, line of service, Mi-Fi/Hotspot/modem, |
Financial Services | ODHS|OHA Shared | Check Signing Machine Policy | ODHS|OHA 040-018 | 4/28/2010 | 12/4/2015 | Check signing machine, check signing key, checks, signature plate, theft, loss, safeguarding, check |
Financial Services | ODHS|OHA Shared | Check Stock Management Policy | ODHS|OHA 040-001 | 2/28/2002 | 8/22/2012 | Identifies Internal Controls for Ordering, Receiving, Recording, Storing and Transferring Blank |
Financial Services | ODHS|OHA Shared | Check Stock Management Procedure | ODHS|OHA 040-001-01 | 2/28/2002 | 8/22/2012 | Record all check numbers ordered, received, missing, voided, |
Publications and Creative Services | ODHS|OHA Shared | Check Stock, Negotiable Orders, EBT Policy | ODHS|OHA 050-003 | 4/2/2002 | 4/1/2010 | Check Stock, Negotiable Orders, EBT Policy |
Publications and Creative Services | ODHS|OHA Shared | Check Stock, Negotiable Orders, EBT Procedure | ODHS|OHA 050-003-01 | 4/2/2002 | | Check Stock, Negotiable Orders, EBT Procedure |
Human Resources | ODHS | Close Personal Relationships | ODHS 060-044 | 7/1/2019 | 7/1/2019 | Personal relationships, close relationships, intimate relationships, conflict of interest |
Human Resources | ODHS | Close Personal Relationships | ODHS 060-044 | 7/1/2019 | 7/1/2019 | Personal relationships, close relationships, intimate relationships, conflict of interest |
Office of Information Services | ODHS|OHA Shared | Configuration Management Policy | ODHS|OHA 070-002 | 2/7/2022 | | Baseline configuration, configuration item, configuration management, configuration management data set, information, technology |
Human Resources | ODHS|OHA Shared | Conflict of Interest Guidelines | ODHS|OHA 060-002-01 | 1/1/2017 | | Conflict of Interest, conflict, Conflict of Interest Guidelines |
Human Resources | ODHS|OHA Shared | Conflict of Interest Policy | ODHS|OHA 060-002 | 11/1/2006 | 10/1/2018 | Conflict of Interest, COI, Professional relationships, Client and patient relationships, Outside employment, Board or commission memberships, Expert-witness activities, Honoraria, Gifts, Use of information for personal gain &n |
Contracts and Procurement | ODHS|OHA Shared | Contract Administration Policy | ODHS|OHA 020-005 | 3/1/2007 | | Contract Administration Policy |
Financial Services | ODHS|OHA Shared | Control Over Check-signing Machine Use Procedure | ODHS|OHA 040-011-01 | 4/23/2010 | 8/31/2012 | This procedure ensures accountability and responsibility over the use and control of a check- signing |
Financial Services | ODHS|OHA Shared | Customer Credit Card Payment Procedure | ODHS|OHA 040-013-01 | 7/1/2010 | | Checks, money orders, negotiable instruments, payments, cash-in, cash receipts, credit cards, accepting credit card payments, money in, deposits, personal checks, cash shortage, cash overage |
Director's Office | ODHS|OHA Shared | DAS E-Signature Memo | 010-027-01 | 8/25/2020 | 8/25/2020 | GUIDELINES: DAS E-Signature Memo |
Director's Office | ODHS|OHA Shared | DAS E-Signature Security Tips | 010-027-02 | 5/12/2020 | 5/12/2020 | GUIDELINES: DAS E-Signature Security Tips |
Privacy Office | ODHS|OHA Shared | De-identification of Individual Information and Use of Limited Data Sets Policy | ODHS|OHA 100-011 | 7/22/2014 | 10/3/2016 | Individual privacy, Notice of Privacy Practices, NPP, Protecting privacy, Release of information, Protected health information, PHI, Protected individual information, PII, Authorization, Release, Releasing information, Disclose, Disclosure, Access, Inspe |
Financial Services | ODHS|OHA Shared | Delegation of Expenditure Authority Policy | ODHS|OHA 040-010 | 7/1/2008 | 8/1/2014 | The purpose of this policy is testablish accountability standards and guidance for all employees with delegated expenditure |
Director's Office | ODHS | DHS Bilingual Proficiency Certification Policy | ODHS 010-015 | 9/9/2013 | 8/19/2015 | DHS Bilingual Proficiency Certification Policy |
Director's Office | ODHS | DHS discrimination and harassment guidelines | ODHS 010-017-01 | 1/1/2015 | | DHS discrimination and harassment guidelines |
Human Resources | ODHS|OHA Shared | DHS Training Accommodations Procedure | ODHS|OHA 060-034-04 | 8/22/2007 | | DHS Training Accommodations Procedure |
Director's Office | ODHS|OHA Shared | DHS|OHA Policy Approval Process Steps | ODHS|OHA 010-001-01 | 2/24/2017 | 12/3/2018 | Policy, process, writing, creation, templates, joint, shared, central |
Director's Office | ODHS|OHA Shared | DHS|OHA Policy on Shared Service Operational Policies | ODHS|OHA 010-001 | 9/30/2013 | 12/3/2018 | Policy on Shared Service Operational Policies |
Director's Office | ODHS|OHA Shared | DHS-OHA Healthy Meetings, Conferences and Events Policy Frequently Asked Questions | ODHS|OHA 010-019-02 | 4/1/2017 | | DHS-OHA Healthy Meetings, Conferences and Events Policy (MSC-010-019) Frequently Asked Questions |
Office of Information Services | ODHS|OHA Shared | Disaster Recovery Policy for Information Technology | ODHS|OHA 070-006 | 7/6/2020 | | Application recover test, applications, business critical, business important, Cloud native, disaster, disaster recovery, drill, mission critical, recovery, Recovery Point Objective, RPO, Recovery Time Objective, RTO, resiliency, Tier 1, Tier 2, Tier 3 |
Office of Information Services | ODHS|OHA Shared | Disaster Recovery Process for Information Technology | ODHS|OHA 070-006-01 | 7/6/2020 | | Application, assumptions, back-up, dependency, disaster, disaster recovery, disaster recovery plan, event, interface, recovery phase, response phase, significant outage, validation data testing, validation functionality testing |
Office of Information Services | ODHS|OHA Shared | Disaster Recovery Process for Information Technology Process Map | ODHS|OHA 070-006-02 | 7/6/2020 | | Disaster Recovery Process for Information Technology Process Map |
Financial Services | ODHS|OHA Shared | Documentation of petty cash funds | ODHS|OHA 040-017-02 | 2/2/2020 | | Accounting, authorization, authority, cash, checks, custodian, delegation, disbursement, fund, negotiable, petty, receipting, reconciliation, spending |
Financial Services | ODHS | Donated Funds, Goods, and Services | ODHS 040-026 | 1/6/2020 | 1/6/2020 | Donated, donations, funds, goods, services, in-kind |
Financial Services | ODHS | Donated Funds, Goods, and Services | ODHS 040-026-02 | 1/6/2020 | | Donations, donated funds, donated goods, donated services, in-kind |
Financial Services | ODHS | Donations - Disbursements | ODHS 040-026-03 | 1/6/2020 | | Donations, donated funds, donated goods, donated services, in-kind |
Financial Services | ODHS | Donations - Reporting | ODHS 040-026-04 | 1/6/2020 | | Donations, donated funds, donated goods, donated services, in-kind |
Financial Services | ODHS | Donations - Soliciting | ODHS 040-026-01 | 1/6/2020 | | Donations, donated funds, donated goods, donated services, in-kind |
Safety & Health | ODHS|OHA Shared | Early Return to Work of Injured Workers Procedure | ODHS|OHA 080-002-01 | 5/22/2003 | 5/17/2013 | Early Return to Work of Injured Workers Procedure |
Financial Services | ODHS|OHA Shared | Electronic Commerce Policy | ODHS|OHA 040-024 | 12/1/2012 | 4/16/2015 | Electronic Commerce Policy |
Information Security | ODHS|OHA Shared | Email Security Policy | ODHS|OHA 090-015 | 2/7/2022 | | Email Security Policy |
Safety & Health | ODHS|OHA Shared | Emergency Preparedness Policy | ODHS|OHA 080-010 | 10/8/2004 | 1/19/2005 | Emergency Preparedness Policy |
Financial Services | ODHS|OHA Shared | Employee Assigned Property Policy | ODHS|OHA 040-002 | 2/28/2002 | 12/10/2015 | Employee Assigned Property |
Financial Services | ODHS|OHA Shared | Employee Assigned Property Procedure | ODHS|OHA 040-002-01 | 12/28/2002 | 12/28/2002 | Employee Assigned Property Procedure |
Human Resources | ODHS|OHA Shared | Employee Personnel Records Policy | ODHS|OHA 060-006 | 3/27/2002 | 12/5/2006 | Employee Personnel Records Policy |
Director's Office | ODHS | Employee Resource Groups (ERGs) | ODHS 010-016 | 5/29/2014 | | Employee Resource Groups (ERGs) Policy |
Director's Office | OHA | Employee Resource Groups (ERGs) Policy | OHA 010-011 | 12/20/2017 | 5/3/2021 | Employee Resource Groups (ERGs), workforce diversity and inclusion, affirmative action, equal employment opportunity, employee retention and promotion |
Safety & Health | ODHS|OHA Shared | Employee Safety for Clandestine (Methamphetamine or other illegal) Drugmanufacturing Labs Procedure | ODHS|OHA 080-011-01 | 8/8/2006 | | Employee Safety for Clandestine (Methamphetamine or other illegal) Drugmanufacturing Labs Procedure |
Human Resources | ODHS|OHA Shared | Employee Separation Policy | ODHS|OHA 060-007 | 4/17/2002 | | Employee Separation Policy |
Human Resources | ODHS|OHA Shared | Employee Separation Procedure | ODHS|OHA 060-007-01 | 4/17/2002 | | Employee Separation Procedure |
Safety & Health | ODHS|OHA Shared | Employee Wellness Policy | ODHS|OHA 080-013 | 2/3/2015 | 10/4/2021 | Activities, exercise, health, Pilates, wellness, wellness committees, worksite wellness, yoga |
Human Resources | ODHS|OHA Shared | Employees As Contractors Policy | ODHS|OHA 060-003 | 3/27/2002 | 7/13/2006 | Employees As Contractors Policy |
Human Resources | ODHS|OHA Shared | Employees As Contractors Procedure | ODHS|OHA 060-003-01 | 4/17/2002 | 7/13/2006 | Employees As Contractors Procedure |
Human Resources | ODHS|OHA Shared | Employing Retirees Policy | ODHS|OHA 060-008 | 3/27/2002 | 7/13/2006 | Employing Retirees Policy |
Human Resources | ODHS|OHA Shared | Employing Retirees Procedure | ODHS|OHA 060-008-01 | 4/17/2002 | | Employing Retirees Procedure |
Privacy Office | ODHS|OHA Shared | Enforcement of Individual Privacy Violations | ODHS|OHA 100-012 | 7/22/2014 | 9/12/2022 | Collective Bargaining Agreement, discipline, enforce, enforcement, guard, nonmalicious, unauthorized, unintentional, violate |
Privacy Office | OHA | Enforcement, Sanctions, and Penalties for Violations of Individual Privacy Policy | OHA 100-012 | 7/22/2014 | 10/3/2016 | Individual privacy, Protecting privacy, Privacy, Responsibility, Employee responsibility, Enforcement, Sanctions, Discipline |
Office of Information Services | ODHS|OHA Shared | Enrollment of MCD in Mobile Device Management Systems Guidelines | ODHS|OHA 070-001-03 | 3/19/2015 | 12/7/2020 | Active sync, approved personal devices, agency-owned MCDs, BYOD, Bring Your Own Device, cellular service, communication, corporate devices, device, encryption, enrollment, jailbreaking, line of service, MCD, mobile, mobile communication device, mobile com |
Director's Office | ODHS | Equity and Inclusion Committee | ODHS 010-027 | 5/3/2021 | 5/3/2021 | Equity and Inclusion Committee |
Human Resources | ODHS|OHA Shared | Ergonomic Guidelines | ODHS|OHA 060-043-01 | 5/16/2016 | | Ergonomics, workstation adjustment, worksite development, workstation assessment, ergonomic equipment |
Human Resources | ODHS|OHA Shared | Ergonomics Policy | ODHS|OHA 060-043 | 5/16/2016 | | Ergonomics Policy |
Director's Office | ODHS|OHA Shared | E-Signature Process Map | ODHS|OHA 010-027-03 | 12/1/2021 | | E-Signature Process Map |
Financial Services | ODHS|OHA Shared | Establishment or changes to petty cash fund | ODHS|OHA 040-017-01 | 2/3/2020 | 2/3/2020 | Accounting, authorization, authority, cash, checks, custodian, delegation, disbursement, fund, negotiable, petty, receipting, reconciliation, spending |
Director's Office | OHA | Evaluating and Updating the Position Description for Flexible Work Solutions | OHA 010-023-05 | 12/7/2020 | | Alternate, activities, alternate schedule, appreciative inquiry, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible, flexible work sol |
Human Resources | ODHS|OHA Shared | Exceptional Performance Recognition Leave with Pay Procedure | ODHS|OHA 060-028-01 | 8/12/2002 | | Exceptional Performance Recognition Leave with Pay Procedure |
Financial Services | ODHS|OHA Shared | Exercising Expenditure Authority Policy | ODHS|OHA 040-010-01 | 7/1/2008 | 7/1/2011 | This procedure emphasizes accountability and responsibility when delegating and receiving expenditure authority. Delegated expenditure authority is an important internal control designed to protect public resources. |
Facilities | ODHS|OHA Shared | Facilities Development Policy | ODHS|OHA 030-002 | 2/15/2002 | | Contains Policy and Outlines Process For Development Of New and Renewal Leases |
Human Resources | ODHS|OHA Shared | Family and Medical Leave Procedure | ODHS|OHA 060-040-01 | 2/15/2008 | 6/2/2009 | Family and Medical Leave Procedure |
Director's Office/GAO | ODHS|OHA Shared | Filing a Client Complaint or Report of Discrimination Procedure | ODHS|OHA 010-005-01 | 2/1/2006 | | Filing a Client Complaint or Report of Discrimination Procedure |
Director's Office | OHA | Flexible Work Solutions | OHA 010-023 | 7/6/2020 | 7/6/2020 | Alternate, activities, alternate schedule, appreciative inquiry, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible, flexible work sol |
Financial Services | ODHS|OHA Shared | Forged or Altered items Policy | ODHS|OHA 040-003 | 2/28/2002 | 12/4/2015 | Blank check, check stock, checks, internal controls, forgery, negotiable instrument, theft, lost check, negligence, check security |
Financial Services | ODHS|OHA Shared | Forgery Procedure | ODHS|OHA 040-003-01 | 2/28/2002 | | Blank check, check stock, checks, internal controls, forgery, negotiable instrument, theft, lost check, negligence, check security |
Finance & Policy Analysis | ODHS|OHA Shared | Funding Reclassification Requests Prior to Review by the Office of Human Resources Policy | ODHS|OHA 110-002 | 6/9/2010 | | Funding Reclassification Requests Prior to Review by the Office of Human Resources |
Finance & Policy Analysis | ODHS|OHA Shared | Funding Reclassification Requests Prior to Review by the Office of Human Resources Procedure | ODHS|OHA 110-002-01 | 6/9/2010 | | Funding Reclassification Requests Prior to Review by the Office of Human Resources Procedure |
Facilities | ODHS|OHA Shared | Furnishing Standards Policy | ODHS|OHA 030-003 | 2/15/2002 | 1/10/2006 | Policy defines size, standard accessories, and layout of workspaces furnished with modular furniture. |
Director's Office | ODHS|OHA Shared | Gender Identity and Expression Policy for Employees | ODHS|OHA 010-021 | 4/1/2019 | 4/1/2019 | Affirmation, binary, discrimination, expression, equity, female, FMLA, gender, harassment, identity, inclusion, leave, LGBTQ, male, non-binary, OFLA, protected class, protected, restrooms, segregation, sex, spirit, transgender, Two Spirit, transition, und |
Director's Office | ODHS|OHA Shared | Gender-Specific Services for Children and Youth Policy | ODHS|OHA 010-004 | 1/1/2005 | | Gender Specific Services for Children and Youth Policy |
Director's Office | ODHS|OHA Shared | Gender-Specific Services for Children and Youth Procedure | ODHS|OHA 010-004-01 | 1/1/2005 | | Gender-Specific Services for Children and Youth Procedure |
Information Security | ODHS|OHA Shared | Geofencing Exception Request Process | ODHS|OHA 090-009-05 | 12/7/2020 | | Access, exception, geofencing, geolocation, internet protocol, IP, IP address, location |
Information Security | ODHS|OHA Shared | Geofencing exception request process map | ODHS|OHA 090-009-06 | 12/7/2020 | | Geofencing exception |
Information Security | ODHS|OHA Shared | Geographic Bounds of Data Access Policy | ODHS|OHA 090-018 | 9/12/2022 | 9/12/2022 | Access, geofencing, geographic, remote, U.S., U.S. territories |
Director's Office | ODHS|OHA Shared | Getting the Most Out of Your Home Network | MSC 010-023-10 | 1/25/2021 | 4/1/2021 | Alternate, activities, alternate schedule, appreciative inquiry, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible, flexible work sol |
Director's Office | ODHS | GUIDELINE - Bilingual & Multilingual Roles for DHS Staff ONLY | ODHS 010-013-01 | 4/1/2019 | 4/1/2019 | Alternate communications, alternate format, alternative communications, blind, bilingual, communication assistance, Deaf, English as a second language, Hard of Hearing, interpreter, interpretation, interpretation services, language access, limited English |
Safety & Health | ODHS|OHA Shared | Guidelines for Approved Wellness Activities | ODHS|OHA 080-013-02 | 5/4/2020 | | Activities, exercise, health, Pilates, wellness, wellness committees, worksite wellness, yoga |
Publications and Creative Services | OHA | Guidelines for creation and approval Oregon health authority reports | OHA 130-001-03 | 12/12/2016 | | Guidelines for creation and approval Oregon health authority reports |
Director's Office | ODHS | Guidelines for working remotely | ODHS 010-023-01 | 9/13/2021 | 9/13/2021 | Alternate, activities, alternate schedule, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible, flexible work solutions, flexibility, f |
Human Resources | ODHS|OHA Shared | Hardship Leave Frequently Asked Questions | ODHS|OHA 060-015-faq | | | Hardship Leave Frequently Asked Questions |
Human Resources | ODHS|OHA Shared | Hardship Leave Procedure | ODHS|OHA 060-015-01 | 2/25/2002 | 10/2/2006 | Hardship Leave Procedure |
Safety & Health | ODHS|OHA Shared | Hazard Communication Program Policy | ODHS|OHA 080-011 | 8/8/2006 | | Hazard Communication Program Policy |
Director's Office | ODHS|OHA Shared | Healthy Meetings, Conferences and Events Guidelines | ODHS|OHA 010-019-01 | 6/13/2016 | | Conferences, events, exercise, health, healthy, lactation, meals, meetings, planning, refreshements |
Director's Office | ODHS|OHA Shared | Healthy Meetings, Conferences and Events Policy | ODHS|OHA 010-019 | 6/13/2016 | | Conferences, events, exercise, health, healthy, lactation, meals, meetings, planning, refreshments |
Privacy Office | ODHS|OHA Shared | HIPAA: Accessing Individual Records | ODHS|OHA 100-003 | 1/10/2022 | | Access, Authorization, disclosure, executor, Health Insurance Portability and Accountability Act, HIPAA, Notice of Privacy Practices, NPP, protected health information, PHI, designated records set, personal representative |
Privacy Office | ODHS|OHA Shared | HIPAA: Amending Individual Records | ODHS|OHA 100-006 | 1/24/2022 | | HIPAA: Amending Individual Records |
Privacy Office | ODHS|OHA Shared | HIPAA: Minimum Necessary Requirements | ODHS|OHA 100-008 | 1/24/2022 | | HIPAA: Minimum Necessary Requirements |
Privacy Office | ODHS|OHA Shared | HIPAA: Notice of Privacy Practices Policy | ODHS|OHA 100-002 | 1/10/2022 | | Disclosure, Health Insurance Portability and Accountability Act, HIPAA, Notice of Privacy Practices, NPP, privacy |
Privacy Office | ODHS|OHA Shared | HIPAA: ODHS|OHA Business Associate Relationships | ODHS|OHA 100-013 | 7/22/2014 | 11/7/2022 | Business associate, contract, covered entity, external entity, HIPAA, protected health information, PHI |
Privacy Office | ODHS|OHA Shared | HIPAA: Recording and Accounting for Disclosures of Individual Information | ODHS|OHA 100-004 | 1/24/2022 | | HIPAA: Recording and Accounting for Disclosures of Individual Information |
Privacy Office | ODHS|OHA Shared | HIPAA: Restricting Access to Individual Information | ODHS|OHA 100-005 | 1/24/2022 | | HIPAA: Restricting Access to Individual Information |
Privacy Office | ODHS|OHA Shared | HIPAA: Right to Request Alternative Communications | ODHS|OHA 100-007 | 1/24/2022 | | HIPAA: Right to Request Alternative Communications |
Facilities | ODHS|OHA Shared | HSB Building Copy Center Policy | ODHS|OHA 030-001 | 2/15/2002 | | HSB Building Copy Center Policy |
Facilities | ODHS|OHA Shared | HSB Building Copy Center Procedure | ODHS|OHA 030-001-01 | 2/15/2002 | | HSB Building Copy Center Procedure |
Facilities | ODHS|OHA Shared | HSB Identification Badge/Key Card - Employee Procedure | ODHS|OHA 030-010-01 | 2/15/2002 | 1/27/2003 | HSB Identification Badge/Key Card - Employee Procedure |
Facilities | ODHS|OHA Shared | HSB Identification Badges/Key Cards - Contractor Procedure | ODHS|OHA 030-010-03 | 1/27/2003 | | HSB Identification Badges/Key Cards - Contractor Procedure |
Facilities | ODHS|OHA Shared | HSB Identification Badges/Key Cards - Permanent Visitor Procedure | ODHS|OHA 030-010-02 | 1/27/2003 | | HSB Identification Badges/Key Cards - Permanent Visitor Procedure |
Financial Services | ODHS|OHA Shared | Inappropriate Actions Procedure | ODHS|OHA 040-010-02 | 7/1/2011 | 7/1/2011 | Inappropriate Actions |
Director's Office | ODHS|OHA Shared | Individual Expenditure Reports Procedure | ODHS|OHA 010-002-01 | 10/1/2003 | | Individual Expenditure Reports Procedure |
Information Security | ODHS|OHA Shared | Information Security and Privacy Awareness and Training Policy | ODHS|OHA 090-004 | 5/17/2004 | 10/4/2021 | Annual, awareness, assets, authorized users, contracts, enforcement, HIPAA, information assets, interns, log-in, malicious software, refresher, security, temporary, training |
Information Security | ODHS|OHA Shared | Information Security Incident Management Policy | ODHS|OHA 090-005 | 10/1/2004 | 5/2/2022 | Incident, incident management, report, security incident |
Information Security | ODHS|OHA Shared | Information Security Incident Reporting Process | ODHS|OHA 090-005-01 | 9/11/2017 | 5/2/2022 | Criminal Justice Information System, CJIS, corrective action, Enterprise Security Office (ESO), Federal Bureau of Investigations, FBI, incident, incident reporting, Internal Revenue Service, IRS, MSC 3001, Office of the Chief Information Officer (OCIO), p |
Information Security | ODHS|OHA Shared | Information Security Incident Reporting Process Workflow | ODHS|OHA 090-005-02 | 9/11/2017 | 5/5/2022 | Security Incident Reporting Process Workflow |
Information Security | ODHS|OHA Shared | Information Security Risk Assessment (ISRA) Process Map | ODHS|OHA 090-006-02 | 10/21/2015 | 10/4/2021 | Information Security Risk Assessment Process Map |
Information Security | ODHS|OHA Shared | Information Security Risk Assessment Policy | ODHS|OHA 090-006 | 3/11/2015 | 12/12/2022 | Confidentiality, electronic protected health information, ePHI, integrity, ISRA, information security risk assessment, personally identifiable information, PHI, PII, protected health information, physical security assessment, risk assessment, vulnerabilit |
Information Security | ODHS|OHA Shared | Information Security Risk Assessment Process | ODHS|OHA 090-006-01 | 10/28/2015 | 12/12/2022 | Contract, contract administrator, information security, information security risk assessment, ISRA, Information Security Risk Coordinator, risk assessment, risk assessment log, vulnerabilities, threats, analysis |
Information Security | ODHS|OHA | Information System Audit and Monitoring Process | ODHS|OHA 090-002-09 | 4/5/2021 | 5/2/2022 | Agency system owner, audits, audit logs, audit record, events, logs, monitoring, security monitoring, storage |
Information Security | ODHS|OHA | Information System Audit and Monitoring Process Map | ODHS|OHA 090-002-08 | 4/5/2021 | 5/2/2022 | Information System Audit and Monitoring Process Map |
Information Security | ODHS|OHA Shared | Information System Maintenance Policy | ODHS|OHA 090-012 | 6/6/2022 | 6/6/2022 | Information System Maintenance Policy |
Office of Information Services | ODHS|OHA Shared | Information Technology Asset Management Acquisition Process | ODHS|OHA 070-014-01 | 6/7/2016 | 2/4/2019 | Asset, computer, information, purchase, technology |
Office of Information Services | ODHS|OHA Shared | Information Technology Asset Management Acquisition Process Map | ODHS|OHA 070-014-02 | 11/12/2002 | 2/4/2019 | Asset Management Acquisition Process Map |
Office of Information Services | ODHS|OHA Shared | Information Technology Asset Management Policy | ODHS|OHA 070-014 | 11/12/2002 | 2/4/2019 | Acquisition, asset, copyright, disposal, equipment, exception, hardware, information technology, inventory, license, management, software, surplus |
Office of Information Services | ODHS|OHA Shared | Information Technology Change Management Policy | ODHS|OHA 070-015 | 2/11/2015 | 3/1/2021 | IT change requests, service request, IT Governance, BCR, Change Control Board, CCB, change, change management, enterprise system management, exceptions |
Finance & Policy Analysis | ODHS|OHA Shared | Information Technology Project Budgets Policy | ODHS|OHA 110-001 | 5/1/2005 | 1/12/2006 | Information Technology Project Budgets |
Information Security | ODHS|OHA Shared | Information Technology Risk Management Policy | ODHS|OHA 090-016 | 6/6/2022 | 6/6/2022 | Information Technology Risk Management Policy |
Office of Information Services | ODHS|OHA Shared | Information Technology Standards Exception Process | ODHS|OHA 070-007-01 | 5/6/2002 | 6/7/2021 | Information Technology Standards Exception Process |
Office of Information Services | ODHS|OHA Shared | Information Technology Standards Exceptions Process Map | ODHS|OHA 070-007-02 | 9/1/2016 | 6/7/2021 | Information Technology Standards Exceptions Process Map |
Office of Information Services | ODHS|OHA Shared | Information Technology Standards Policy | ODHS|OHA 070-007 | 5/6/2002 | 6/7/2021 | Exception, hardware, information, IT, software, standard, technology |
Information Security | ODHS|OHA Shared | Information Technology Vulnerability Management Policy | ODHS|OHA 090-007 | 6/5/2017 | 6/7/2021 | Confidentiality, electronic protected health information, ePHI, information security, information technology, integrity, personally identifiable information, PHI, PII, protected health information, physical security assessment, risk assessment, vulnerabil |
Director's Office | ODHS|OHA Shared | Interactive E-signature selection tool | ODHS|OHA 010-027-04 | 9/13/2021 | 12/1/2021 | Interactive E-signature selection tool |
Financial Services | ODHS|OHA Shared | Internal Control of Petty Cash | ODHS|OHA 040-017-04 | 2/2/2020 | | Accounting, authorization, authority, cash, checks, custodian, delegation, disbursement, fund, negotiable, petty, receipting, reconciliation, spending |
Financial Services | ODHS|OHA Shared | Job Rotation and Developmental Assignment Reimbursements Policy | ODHS|OHA 040-005 | 2/28/2002 | 12/10/2015 | Mileage Rates, IRS Mileage Rates, job rotation, developmental assignment, job reimbursements, developmental assignment |
Human Resources | ODHS|OHA Shared | Job Rotation and Developmental Assignments Procedure | ODHS|OHA 060-012-01 | 2/25/2002 | | Job Rotation and Developmental Assignments Procedure |
Financial Services | ODHS|OHA Shared | Job Rotation and Developmental Assignments Reimbursement Procedure | ODHS|OHA 040-005-01 | 2/28/2002 | | Job Rotation and Developmental Assignment Reimbursements |
Director's Office | OHA | Key Topics Related to Flexible Work Solutions, including Eligibility, Equipment and Reimbursement | OHA 010-023-01 | 9/9/2019 | | Alternate, activities, alternate schedule, appreciative inquiry, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible, flexible work sol |
Financial Services | ODHS|OHA Shared | Labor Cost Codes Procedure | ODHS|OHA 040-007-03 | 5/1/2008 | | Payroll, payday, etime, e-time, document management, delegation of authority, internal records, confidentiality, payroll processing, timely payroll reporting, payroll reporting, approving time, maintaining payroll records |
Human Resources | OHA | Language Proficiency Pay Differential Policy | OHA 060-044 | 2/15/2015 | 3/7/2016 | Language Proficiency Pay Differential Policy |
Director's Office | ODHS|OHA Shared | Lobbyist Registration and Termination Procedure | ODHS|OHA 010-002-02 | 10/1/2003 | | Lobbyist Registration and Termination Procedure |
Information Security | ODHS|OHA | Lost or Stolen Computer Process | ODHS|OHA 090-009-03 | 3/1/2021 | 3/1/2021 | Active Directory, computer, encrypted, laptop, lost, organizational unit, police report, stolen |
Information Security | ODHS|OHA | Lost or Stolen Computer Process Map | ODHS|OHA 090-009-04 | 3/1/2021 | | Lost or Stolen Computer Process Map |
Office of Information Services | ODHS|OHA | Lost or Stolen Mobile Communication Device Process | ODHS|OHA 070-001-02 | 3/19/2015 | 12/7/2020 | Active sync, air cards, approved personal devices, agency-owned MCDs, BYOD, Bring Your Own Device, cell phones, cellular service, communication, corporate devices, device, hotspot, line of service, MCD, Mi-Fi, , mobile, mobile communication device, mobile |
Office of Information Services | ODHS|OHA Shared | Lost or Stolen Mobile Communication Device Process Map | ODHS|OHA 070-001-09 | 3/20/2016 | 12/7/2020 | Active sync, approved personal devices, agency-owned MCDs, BYOD, Bring Your Own Device, cellular service, communication, corporate devices, device, encryption, enrollment, jailbreaking, line of service, MCD, mobile, mobile communication device, mobile com |
Financial Services | ODHS|OHA Shared | Lowest Logical Airfare Guidline | ODHS|OHA 040-022-01 | 8/9/2012 | | Lowest Logical Airfare Guidline |
Facilities | ODHS|OHA Shared | Mail Equipment Policy | ODHS|OHA 030-004 | 2/15/2002 | | Mail Equipment Policy |
Office of Communications | OHA | Major publications or reports policy | OHA 120-004 | 7/10/2017 | | OHA reports, manuscript clearance, report clearance, guidelines for report, major publications, publications, data, peer review, publishing |
Financial Services | ODHS|OHA Shared | Management of Financial Systems | ODHS|OHA 040-023 | 12/10/2015 | 12/10/2015 | Statewide Financial Management Services, SFMA, Oregon Statewide Payroll Application, OSPA, replacing financial system, financial system, acquisition of financial system, modification of financial system, financial system enterprise model, financial manage |
Human Resources | ODHS|OHA Shared | Management Service Layoff Policy | ODHS|OHA 060-027 | 9/13/2002 | | Management Service Layoff Policy |
Human Resources | ODHS|OHA Shared | Management Service Layoff Procedure | ODHS|OHA 060-027-01 | 9/13/2002 | | Management Service Layoff Procedure |
Director's Office | OHA | Manager Tool: Appreciative Inquiry Exercise for Managers and Teams | OHA 010-023-06 | 2/1/2021 | | Alternate, activities, alternate schedule, appreciative inquiry, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible, flexible work sol |
Director's Office | OHA | Manager Tool: Working in a Different State - Topics to Consider | OHA 010-023-09 | 1/25/2021 | | Alternate, activities, alternate schedule, appreciative inquiry, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible, flexible work sol |
Director's Office | ODHS|OHA Shared | Managing Furniture and Supplies for Remote Workers | ODHS|OHA 010-023-02 | 11/1/2021 | | Computer, flexible, flexible work, hiring, information technology, IT, remote, remote work, ordering, purchasing, shipping, supplies |
Director's Office | ODHS|OHA Shared | Managing IT equipment for remote workers | ODHS|OHA 010-023-01 | 11/1/2021 | | Computer, flexible, flexible work, hiring, information technology, IT, remote, remote work, ordering, purchasing, shipping, supplies |
Information Security | ODHS|OHA Shared | Managing Password Process | ODHS|OHA 090-003-04 | 10/24/2016 | 2/5/2018 | Characters, compromised, incident, pass phrase, password, strong, user |
Office of Communications | ODHS|OHA Shared | Mass Communication Policy, including All-Universe or All-Staff Email | ODHS|OHA 120-001 | 1/1/2002 | 7/11/2022 | Email All Universe |
Information Security | ODHS|OHA Shared | Media Disposal Process | ODHS|OHA 090-011-01 | 12/22/2022 | 12/12/2022 | CJI, CJIS, Criminal Justice Information, Criminal Justice Information Services, digital, disposal, dispose, disposition, electronic media, electronic waste, e-waste, federal tax information, FTI, Internal Revenue Service, IRS, media, overwriting, payment |
Information Security | ODHS|OHA | Media Disposal Process Map-Criminal Justice Information (CJI) | ODHS|OHA 090-011-02 | 7/12/2021 | 12/12/2022 | CJI, CJIS, Criminal Justice Information, Criminal Justice Information Services, digital, disposal, dispose, disposition, electronic media, electronic waste, e-waste, federal tax information, FTI, Internal Revenue Service, IRS, media, overwriting, payment |
Information Security | ODHS|OHA Shared | Media Disposal Process Map-Federal Tax Information (FTI) | ODHS|OHA 090-011-03 | 7/12/2021 | 12/12/2022 | Media Disposal Process Map-Federal Tax Information (FTI) |
Information Security | ODHS|OHA Shared | Media Disposal Process Map-Protected Information | ODHS|OHA 090-011-04 | 7/12/2021 | 12/12/2022 | Media Disposal Process Map-Protected Information |
Information Security | ODHS|OHA Shared | Media Protection and Disposal Policy | ODHS|OHA 090-011 | 7/12/2021 | 8/2/2021 | CJI, CJIS, Criminal Justice Information, Criminal Justice Information Services, digital, disposal, dispose, disposition, electronic media, electronic waste, e-waste, federal tax information, FTI, Internal Revenue Service, IRS, media, overwriting, payment |
Human Resources | ODHS|OHA Shared | Membership Dues Policy | ODHS|OHA 060-019 | 3/27/2002 | | Membership Dues Policy |
Human Resources | ODHS|OHA Shared | Membership Dues Procedure | ODHS|OHA 060-019-01 | 3/27/2002 | | Membership Dues Procedure |
Director's Office | ODHS|OHA Shared | Menu Planning for Healthy Meetings, Conferences and Events Guidlines | ODHS|OHA 010-019-03 | | | Menu Planning for Healthy Meetings, Conferences and Events Guidlines |
Human Resources | ODHS|OHA Shared | Military Donated Leave Program - Employees Donating Leave Procedure | ODHS|OHA 060-031-01 | 3/3/2005 | | Military Donated Leave Program - Employees Donating Leave Procedure |
Human Resources | ODHS|OHA Shared | Military Donated Leave Program - Employees Requesting Leave Procedure | ODHS|OHA 060-031-02 | 3/3/2005 | | Military Donated Leave Program - Employees Requesting Leave Procedure |
Privacy Office | ODHS | Minimum Necessary Standard for Releasing Confidential, Sensitive and Protected Information | ODHS 100-004 | 7/20/2009 | 2/1/2023 | Authorization, disclosures, minimum, necessary personally identifiable information, PII |
Office of Information Services | ODHS|OHA Shared | Mobile Communication Device Coordination Guidelines | ODHS|OHA-070-001-04 | 3/19/2015 | 12/7/2020 | Air cards, approved personal devices, agency-owned MCDs, BYOD, Bring Your Own Device, cell phones, cellular service, communication, corporate devices, device, encryption, hotspot, line of service, MCD, Mi-Fi, mobile, mobile communication device, mobile co |
Office of Information Services | ODHS|OHA Shared | Mobile Communication Device Policy | ODHS|OHA 070-001 | 8/11/2003 | 12/7/2020 | Active sync, air cards, approved personal devices, agency-owned MCDs, BYOD, Bring Your Own Device, cell phones, cellular, communication, corporate devices, DEP, device, encryption, enrollment, line of service, Mi-Fi/Hotspot/modem, mobile, mobile communica |
Office of Information Services | ODHS|OHA Shared | Mobile Operating System Upgrade Guidelines | ODHS|OHA 070-001-05 | 3/19/2015 | 6/6/2022 | Air cards, approved personal devices, agency-owned MCDs, authentic operating system software, BYOD, Bring Your Own Device, cell phones, cellular service, communication, corporate devices, device, encryption, firmware, hotspot, jailbreaking, line of servic |
Facilities | ODHS|OHA Shared | Modular Furniture Ordering Policy | ODHS|OHA 030-005 | 2/15/2002 | | Modular Furniture Ordering Policy |
Director's Office | ODHS|OHA Shared | Movement Ideas for Healthy Meetings, Conferences and Events | ODHS|OHA 010-019-04 | | | Movement Ideas for Healthy Meetings, Conferences and Events |
Human Resources | ODHS|OHA Shared | Nepotism Policy | ODHS|OHA 060-020 | 3/27/2002 | 5/6/2019 | Nepotism Policy |
Office of Information Services | ODHS|OHA Shared | New/Change Mobile Communication Device Coordinator Access | High Level | ODHS|OHA 070-001-013 | 3/20/2016 | 6/6/2022 | Active sync, air cards, approved personal devices, agency-owned MCDs, BYOD, Bring Your Own Device, cell phones, cellular service, communication, corporate devices, device, hotspot, line of service, MCD, Mi-Fi, , mobile, mobile communication device, mobile |
Director's Office/GAO | ODHS|OHA Shared | Non-Discrimination on the Basis of Disability for Programs, Services and Activities Policy | ODHS|OHA 010-005 | 2/1/2006 | | Non-Discrimination on the Basis of Disability for Programs, Services and Activities Policy |
Director's Office | ODHS|OHA Shared | Non-Discrimination on the Basis of Disability Policy | ODHS|OHA 010-005 | 1/1/2002 | 12/1/2021 | Non-Discrimination on the Basis of Disability |
Human Resources | ODHS|OHA Shared | Office Closure - Weather or Hazard Procedure | ODHS|OHA 060-021-01 | 3/27/2002 | 2/1/2012 | Office Closure - Weather or Hazard Procedure |
Facilities | ODHS|OHA Shared | Office Design Standards Guidlines | ODHS|OHA 030-006 | 2/15/2002 | | Office Design Standards Guidlines |
Facilities | ODHS|OHA Shared | Office Light Management Guide | ODHS|OHA 080-012-01 | 10/2/2017 | 8/2/2018 | Accommodation, ADA, American with Disabilities Act, ergo, light, lighting, light sensitivity |
Facilities | ODHS|OHA Shared | Office Lighting Management Policy | ODHS|OHA 080-012 | 10/2/2017 | 8/2/2018 | Accommodation, ADA, American with Disabilities Act, ergo, light, lighting, light sensitivity |
Privacy Office | OHA | OHA Business Associate Relationships Policy | OHA 100-013 | 7/22/2014 | 10/3/2016 | Business associate, Business associate agreement, Breach, Privacy, Protecting privacy, Release of information, Protected health information, PHI, Protected individual information, PII, Disclose, Disclosure, HIPAA, Create, Receive, Maintain, Transmit |
Director's Office | OHA | Organizational Resilience and Healing Approach | OHA 010-022 | 11/7/2022 | 11/7/2022 | Racism, culture, diversity, toxic stress, trauma, trauma informed, organizational resilience and healing workplace approach, social determinants of health, health equity, resilience, adverse childhood experiences, ACEs, vicarious trauma, HCR 33, trauma po |
Safety & Health | ODHS|OHA Shared | OSHA 300 Log Policy | ODHS|OHA 080-003-01 | 8/8/2006 | | OSHA 300 Log Policy |
Safety & Health | ODHS|OHA Shared | OSHA Log Policy | ODHS|OHA 080-003 | 8/8/2006 | | OSHA Log Policy |
Financial Services | ODHS|OHA Shared | Out-of-State Travel Authorization Process Steps | ODHS|OHA 040-009-02 | 5/28/2008 | 8/3/2020 | Out-of-State Travel Authorization |
Human Resources | ODHS|OHA Shared | Paid Leave for Job Interviews Policy | ODHS|OHA 060-016 | 10/2/2006 | | Paid Leave for Job Interviews Policy |
Information Security | ODHS|OHA Shared | Password Policy | ODHS|OHA 090-014 | 10/14/2021 | | Account access rights, Advanced authentication, AA, default password, Multi-Factor Authentication, MFA, password |
Human Resources | ODHS|OHA Shared | Pay Practices Procedure | ODHS|OHA 060-029-01 | 12/22/2003 | | Pay Practices Procedure |
Financial Services | ODHS|OHA Shared | Payroll Distribution Guideline | ODHS|OHA 040-007-02 | 11/2/2020 | 8/31/2012 | Approve, approved, approving, confidentiality, delegation of authority, document management, ePayroll, internal records, maintaining payroll records, paycheck, payday, payroll, payroll processing, payroll reporting, time, timely payroll reporting, Workday |
Financial Services | ODHS|OHA Shared | Payroll Error Corrections Procudure | ODHS|OHA 040-007-05 | 5/1/2008 | | Payroll, payday, etime, e-time, document management, delegation of authority, internal records, confidentiality, payroll processing, timely payroll reporting, payroll reporting, approving time, maintaining payroll records |
Financial Services | ODHS|OHA Shared | Payroll Garnishment Policy | ODHS|OHA 040-004 | 2/28/2002 | 11/2/2020 | Garnishment, wages, payroll |
Financial Services | ODHS|OHA Shared | Payroll Garnishment Process | ODHS|OHA 040-004-01 | 2/28/2002 | 11/2/2020 | Garnishment, wages, payroll |
Financial Services | ODHS|OHA Shared | Payroll Management Policy | ODHS|OHA 040-007 | 2/28/2002 | 11/2/2020 | Payroll, payday, ePayroll,, Workday, document management, delegation of authority, internal records, confidentiality, payroll processing, timely payroll reporting, payroll reporting, approving time, maintaining payroll records |
Office of Information Services | ODHS|OHA Shared | Personal Device Request Map - High Level | ODHS|OHA 070-001-012 | 3/20/2016 | 12/7/2020 | Active sync, air cards, approved personal devices, agency-owned MCDs, BYOD, Bring Your Own Device, cell phones, cellular service, communication, corporate devices, device, encryption, OIS Collaborative Communications, line of service, Mi-Fi/Hotspot/modem, |
Human Resources | ODHS|OHA | Personal Use of Social Media | ODHS|OHA 060-045 | 9/9/2019 | 9/9/2019 | Chat, chatting, discipline, email, Facebook, message, Messenger, post, social media, Twitter, internet, posting, MySpace, Google, Skype, YouTube, privacy, private, protected, termination |
Financial Services | ODHS|OHA Shared | Petty Cash Funds Policy | ODHS|OHA 040-017 | 7/1/2009 | 2/2/2020 | Petty Cash Funds Policy |
Director's Office | ODHS|OHA Shared | Political Activity Policy | ODHS|OHA 010-003 | 10/19/2004 | | Political Activity Policy, employees of their rights and obligations under the federal Hatch Act, National Voter Registration |
Privacy Office | ODHS|OHA Shared | Privacy Policy | ODHS|OHA 100-001 | 1/10/2022 | | Awareness, disclosure, Health Insurance Portability and Accountability Act, HIPAA, protected health information, PHI, safeguard, training, personally identifiable information |
Information Security | ODHS|OHA Shared | Privileged Access and Management Process | ODHS|OHA 090-003-01 | 10/30/2015 | 2/1/2021 | Access, approver, authorized, Data Center Services, DCS, Identity and Access Management group, ID and Access group, PAAA, privileged, Privileged Access Authorized Approver |
Information Security | ODHS|OHA Shared | Privileged Access and Management Process Map | ODHS|OHA 090-003-02 | 3/6/2017 | 2/1/2021 | Privileged Access and Management Process Map |
Director's Office | ODHS|OHA Shared | PROCESS : Shared and Central Services Policy Committee Policy Review Process | ODHS|OHA 010-001-03 | 4/8/2019 | 4/5/2019 | Committee Policy Review Process |
Contracts and Procurement | ODHS|OHA Shared | Public Contracting Authority and Overview for Supplies and Services Contracts Policy | ODHS|OHA 020-001 | 5/10/2002 | 7/28/2009 | Public Contracting Authority and Overview for Supplies and Services Contracts |
Director's Office | OHA | Public Record Request | OHA 010-010 | 6/9/2008 | 5/6/2019 | Records, Information request, Public records, Release of information |
Director's Office | ODHS | Public Records Requests, Fees and Waivers | ODHS 010-010 | 6/9/2008 | 12/18/2017 | Data, data request, fee, fee waiver, information request, public records, public records request, release of information, waiver |
Publications and Creative Services | ODHS|OHA Shared | Publication design, distribution and storage Policy | ODHS|OHA 130-001 | 2/22/2002 | 7/10/2017 | Publications, forms, brochures, posters, flyers, marketing, advertisements, video, animation, logos, artwork, photos, graphic design, layout, printing, writing, editing, distribution, mailing, storage, branding, style guide |
Publications and Creative Services | ODHS|OHA Shared | Publication Development Guidelines | ODHS|OHA 130-001-04 | 12/12/2016 | | Design Development Guidlines |
Financial Services | ODHS|OHA Shared | Purchase Order Transaction System (SPOTS) Card Policy | ODHS|OHA 040-019 | 5/10/2002 | 10/1/2010 | Small Purchase Order Transaction System (SPOTS) Card Policy |
Director's Office | ODHS | Race, Ethnicity, Language, and Disability Demographic (REALD) Data | ODHS 010-026 | 12/1/2020 | | Collect, collecting, collection, collections standards, data, demographics, disability, equity, ethnic, ethnicity, functional limitation, language, multiracial, race, racial, REALD, reporting, standards |
Human Resources | ODHS|OHA Shared | Reasonable Accommodation | MSC 060-034 | 8/22/2007 | 11/2/2020 | Accommodate, accommodation, ableism, ADA, adjustments, American’s with Disabilities Act, disabilities, disability, disabled, ergonomics, lighting, reasonable |
Human Resources | ODHS|OHA Shared | Reasonable Accommodation for Job Applicants Procedure | ODHS|OHA 060-034-01 | 9/28/2006 | 8/22/2007 | Reasonable Accommodation for Job Applicants Procedure |
Human Resources | ODHS | Reasonable Accommodation in Employment Process | ODHS 060-034-02 | 10/21/2020 | | Accommodate, accommodation, ableism, ADA, adjustments, American’s with Disabilities Act, disabilities, disability, disabled, ergonomics, lighting, reasonable |
Human Resources | ODHS|OHA Shared | Reasonable Accommodation Policy | ODHS|OHA 060-034 | 9/28/2006 | 8/22/2007 | Reasonable Accommodation Policy |
Financial Services | ODHS|OHA Shared | Receipting of Checks and Other Negotiable Instruments Policy | ODHS|OHA 040-013 | 2/7/2010 | 12/4/2015 | Checks, money orders, negotiable instruments, payments, cash-in, cash receipts, credit cards, accepting credit card payments, money in, deposits, personal checks, cash shortage, cash overage |
Financial Services | ODHS|OHA Shared | Reconciliation and Replenishment of Petty Cash | ODHS|OHA 040-017-03 | 2/2/2020 | | Accounting, authorization, authority, cash, checks, custodian, delegation, disbursement, fund, negotiable, petty, receipting, reconciliation, spending |
Director's Office | ODHS|OHA Shared | Records Retention and Management Policy | ODHS|OHA 010-018 | 1/1/2016 | 3/27/2019 | Archiving, archivist, documents, records, retention, storage |
Director's Office | OHA | Records Retention and Management Structure | OHA 010-018 | 9/1/2016 | 3/27/2019 | Archive, archiving, archivist, cloud, destroy, destruction, disposal, documents, electronic storage, email, IM, instant messaging, records, retention, storage, text messaging, voicemail |
Director's Office | ODHS|OHA Shared | Records retention guidelines | ODHS|OHA 010-018-01 | 1/1/2016 | 3/27/2019 | Archiving, archivist, documents, records, retention, storage |
Financial Services | ODHS|OHA Shared | Reduction of Expense Policy | ODHS|OHA 040-015 | 12/1/2008 | 12/4/2015 | ROX, reduction of expense, expense, revenue, |
Financial Services | ODHS|OHA Shared | Refreshment, Meals, Hospitality Policy | ODHS|OHA 040-006 | 2/28/2002 | | Reduction of Expense |
Financial Services | ODHS|OHA Shared | Refreshment, Meals, Hospitality Procedure | ODHS|OHA 040-006-01 | 2/28/2002 | | Guidance on Allowable Expenditures at DHS Sponsored Events |
Human Resources | ODHS|OHA Shared | Reinstatement and Reemployment of Injured Workers Procedure | ODHS|OHA 060-036-01 | 8/1/2007 | 9/25/2008 | Reinstatement and Reemployment of Injured Workers Procedure |
Privacy Office | ODHS|OHA Shared | Release & Waivers for Use and Disclosure for Research and Reporting Policy | ODHS|OHA 100-010 | 7/22/2014 | 10/3/2016 | IRB, Institutional Review Board, HIPAA, HITECH, Research, Waivers, Privacy, Genetic research |
Director's Office | OHA | Remote Work Guide | OHA 010-023-08 | 1/25/2021 | | Alternate, activities, alternate schedule, appreciative inquiry, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible, flexible work sol |
Privacy Office | ODHS|OHA | Report and Response to Privacy Incidents | ODHS|OHA 100-014 | 7/22/2014 | 12/5/2022 | Individual privacy, Protecting privacy, Release of information, Releasing information, Breach, Reporting, Incident, Privacy Incident, Privacy and Security Incident |
Background Check Unit | ODHS|OHA Shared | Reporting of New Criminal or Abuse Activity Procedure | ODHS|OHA 060-010-03 | 1/26/2010 | 6/30/2012 | Reporting of New Criminal or Abuse Activity Procedure |
Office of Information Services | ODHS|OHA Shared | Request Mobile Device or Accessories - High Level | ODHS|OHA 070-001-08 | 3/20/2016 | 6/6/2022 | Active sync, approved personal devices, agency-owned MCDs, BYOD, Bring Your Own Device, cellular service, communication, corporate devices, device, encryption, enrollment, jailbreaking, line of service, MCD, mobile, mobile communication device, mobile com |
Director's Office/GAO | ODHS|OHA Shared | Requesting Reasonable Modifications by Client Applicants, Clients and Members of the Public Procedure | ODHS|OHA 010-005-04 | 2/1/2006 | | Requesting Reasonable Modifications by Client Applicants, Clients and Members of the Public Procedure |
Director's Office | ODHS|OHA Shared | Return of Equipment for remote workers | ODHS|OHA 010-023-03 | 12/6/2021 | | Alternate, activities, alternate schedule, appreciative inquiry, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible work flexible, fle |
Financial Services | ODHS|OHA Shared | Revolving Fund 180-Day Check Cancellation Policy | ODHS|OHA 040-012 | 7/1/2007 | 12/10/2015 | Revolving Fund, 180 day, cancelled checks |
Financial Services | ODHS|OHA Shared | Revolving Fund 180-Day Check Cancellation Procedure | ODHS|OHA 040-012-01 | 7/1/2007 | | Revolving Fund 180 Day Check Cancellation Procedure |
Director's Office | ODHS|OHA Shared | Rulemaking: Community Engagement, Rule Advisory Committees, and Rule Advisory Committee Exceptions | ODHS|OHA 010-012 | 1/1/2009 | 11/7/2022 | Collaboration, engagement, exception, public, RAC, rule advisory committee, rulemaking, rules, Tribal |
Safety & Health | ODHS|OHA Shared | Safety Committees in the Workplace Guidelines | ODHS|OHA 080-007-01 | 2/19/2016 | | afety Committee, workplace safety, prevention, safety guidelines |
Safety & Health | ODHS|OHA Shared | Safety Committees in the Workplace Policy | ODHS|OHA 080-007 | 3/3/2004 | 2/19/2016 | Accident, illness, prevention, Safety Committee, workplace safety |
Safety & Health | ODHS|OHA Shared | Safety Inspections Policy | ODHS|OHA 080-001 | 8/12/2002 | 8/8/2006 | Safety Inspections Policy |
Director's Office/GAO | ODHS|OHA Shared | Scheduling a Sign Language Interpreter/Real-Time Captioner Procedure | ODHS|OHA 010-005-02 | 2/1/2006 | | Scheduling a Sign Language Interpreter/Real-Time Captioner Procedure |
Office of Communications | ODHS|OHA Shared | Sensitive Issues Policy | ODHS|OHA 120-003 | 2/22/2002 | 6/22/2005 | Guidelines for Public Communications on Sensitive Issues Policy |
Office of Communications | ODHS|OHA Shared | Sensitive Issues Procedure | ODHS|OHA 120-003-01 | 2/22/2002 | 6/22/2005 | Sensitive Issues Procedure |
Information Security | ODHS|OHA | Service Account Password and Management Process | ODHS|OHA 090-003-015 | 11/5/2018 | 5/3/2021 | Access, account, controls, exceptions, password, service, service account |
Information Security | ODHS|OHA | Service Account Process Map | ODHS|OHA 090-003-014 | 11/5/2018 | 5/3/2021 | Access, account, controls, password, requestor, service, service account |
Information Security | ODHS|OHA | Service Account Request Process | ODHS|OHA 090-003-013 | 11/5/2018 | 5/3/2021 | Access, account, controls, password, requestor, service, service account |
Director's Office | OHA | Setting up the Home Office | OHA 010-023-04 | 10/20/2020 | | Alternate, activities, alternate schedule, appreciative inquiry, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible, flexible work sol |
Director's Office | ODHS|OHA Shared | Shared and Central Services Policy Process Map | ODHS|OHA 010-001-02 | 8/1/2014 | | Shared and Central Services Policy Process Map |
Human Resources | ODHS|OHA Shared | Sick Leave With Pay Procedure | ODHS|OHA 060-017-01 | 2/25/2002 | | Sick Leave With Pay Procedure |
Office of Communications | ODHS|OHA Shared | Social Media Use for Agency Promotion | ODHS|OHA 120-005 | 9/10/2018 | | App, application, Facebook, Google, Instagram, internet, Pinterest, posting, promotion, publicity, social media, social networking, Twitter, web, website, YouTube |
Financial Services | ODHS|OHA Shared | Sponsored Travel Expense Reimbursement Process Steps | ODHS|OHA 040-021-01 | 10/1/2010 | 8/3/2020 | Out-of-state travel, sponsored travel, third party sponsor, in-state travel, employee travel |
Financial Services | ODHS|OHA Shared | Sponsored Travel Policy | ODHS|OHA 040-021 | 7/1/2003 | 8/3/2020 | Sponsored Travel Policy |
Financial Services | ODHS|OHA Shared | SPOTS Card Abuse or Misuse Procedure | ODHS|OHA 040-019-06 | 10/1/2010 | | Small Purchase Order Transaction System (SPOTS) Card |
Financial Services | ODHS|OHA Shared | SPOTS Card Application and Issuance Procedure | ODHS|OHA 040-019-02 | 10/1/2010 | | SPOTS Card Application and Issuance Procedure |
Financial Services | ODHS|OHA Shared | SPOTS Card Documentation and Reconciliation Requirements Procedure | ODHS|OHA 040-019-05 | 10/1/2010 | | Small Purchase Order Transaction System (SPOTS) Card |
Financial Services | ODHS|OHA Shared | SPOTS Card Program Authority Procedure | ODHS|OHA 040-019-01 | 10/1/2010 | | SPOTS Card Program Authority Procedure |
Financial Services | ODHS|OHA Shared | SPOTS Card Program Review and Audit Procedure | ODHS|OHA 040-019-08 | 10/1/2010 | | Small Purchase Order Transaction System (SPOTS) Card |
Financial Services | ODHS|OHA Shared | SPOTS Card Purchases Procedure | ODHS|OHA 040-019-04 | 10/1/2010 | | Small Purchase Order Transaction System (SPOTS) Card |
Financial Services | ODHS|OHA Shared | SPOTS Card Security Procedure | ODHS|OHA 040-019-03 | 10/1/2010 | | Small Purchase Order Transaction System (SPOTS) Card |
Financial Services | ODHS|OHA Shared | SPOTS Card Training Procedure | ODHS|OHA 040-019-07 | 10/1/2010 | | Small Purchase Order Transaction System (SPOTS) Card |
Facilities | ODHS|OHA Shared | State Issued Phone Cards Policy | ODHS|OHA 030-008 | 2/15/2002 | 6/17/2002 | DHS State Issued Phone Cards Policy |
Facilities | ODHS|OHA Shared | State Issued Phone Cards Procedure | ODHS|OHA 030-008-01 | 6/17/2002 | 6/17/2002 | State Issued Phone Cards Procedure |
Facilities | ODHS|OHA Shared | State Vehicle Use Sharing Policy | ODHS|OHA 030-007 | 2/15/2002 | | State Vehicle Use Sharing Policy |
Information Security | ODHS|OHA Shared | Third Party Entity Approval for System Access Process | ODHS|OHA 090-003-08 | 9/6/2016 | 6/6/2022 | Information Exchange, Third Party, Contractor, Access, Exchange, Data Use Agreement, Access Agreement, Information Owner, Coordinator, RACF Administrator, InfoEx, Access Administrator, Requestor, InfoEx Coordinator, ISPO, 785, AA, DUA, Contracts. |
Information Security | ODHS|OHA Shared | Third Party Entity Approval for System Access Process Map | ODHS|OHA 090-003-09 | 9/6/2016 | 6/6/2022 | Information Exchange (InfoEx) Access Agreement (AA) Process [High Level] |
Financial Services | ODHS|OHA Shared | Time and Attendance Records Guideline | ODHS|OHA 040-007-01 | 1/1/2008 | | Payroll, payday, etime, e-time, document management, delegation of authority, internal records, confidentiality, payroll processing, timely payroll reporting, payroll reporting, approving time, maintaining payroll records |
Financial Services | ODHS|OHA Shared | Time and Attendance Records Procedure | ODHS|OHA 040-007-01 | 1/1/2020 | | Payroll, payday, Workday, ePayroll, document management, delegation of authority, internal records, confidentiality, payroll processing, timely payroll reporting, payroll reporting, approving time, maintaining payroll records |
Human Resources | ODHS|OHA Shared | Tobacco Free Campus Policy | ODHS|OHA 060-041 | 5/30/2008 | 5/1/2012 | Tobacco Free Campus Policy |
Safety & Health | OHA | Tobacco Free Facilities and Services | OHA 140-001 | 9/28/2018 | | Addiction, addictions, adult, foster homes, housing, inhalant delivery systems, mental health, mental health treatment, residential treatment, supported housing, tobacco, treatment, treatment programs |
Director's Office | ODHS | Trauma-Informed Organization Policy | ODHS 010-022 | 12/2/2019 | 12/2/2019 | Disabilities, disability, historic, intergenerational, race, racial, RiSE, resilience, secondary trauma, trauma, trauma informed, trauma informed approach, trauma informed care, trauma informed organization, trauma informed practice, vicarious trauma |
Financial Services | ODHS|OHA Shared | Travel Advances and Corporate Travel Cards | ODHS|OHA 040-008-01 | 8/3/2020 | | Travel Advances and Travel Cards |
Financial Services | ODHS|OHA | Travel Advances and Corporate Travel Cards | 040-008-02 | 2/28/2002 | 8/3/2020 | travel advance, corporate travel card, credit card, travel card, advance, corporate credit card |
Financial Services | ODHS|OHA Shared | Travel Advances and Travel Cards Frequently Asked Questions | ODHS|OHA 040-008 FAQ | | | Travel Advances and Travel Cards Frequently Asked Questions |
Financial Services | ODHS|OHA Shared | Travel Advances and Travel Cards Policy | ODHS|OHA 040-008 | 2/28/2002 | 5/1/2020 | Travel Advances and Travel Card |
Financial Services | ODHS|OHA Shared | Travel Approval and Reimbursment Policy | ODHS|OHA 040-009 | 2/28/2002 | 8/3/2020 | Travel Advances and Travel Cards Travel Approval and Reimbursment |
Financial Services | ODHS|OHA Shared | Travel Reimbursement Procedure | ODHS|OHA 040-009-01 | 2/28/2002 | 5/1/2020 | Travel Reimbursement, Travel Advances and Travel Cards |
Office of Communications | ODHS|OHA Shared | Unauthorized Patient Leave Communications Policy | ODHS|OHA 120-002 | 6/17/2005 | | Unauthorized Patient Leave Communications Policy |
Office of Communications | ODHS|OHA Shared | Unauthorized Patient Leave Communications Prodedure | ODHS|OHA 120-002-01 | 6/22/2005 | | Unauthorized Patient Leave Communications Prodedure |
Director's Office | OHA | Updating Workday: Registering for Remote Work and Accessing Flexible Work Solutions | OHA 010-023-02 | 12/7/2020 | | Alternate, activities, alternate schedule, appreciative inquiry, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible, flexible work sol |
Director's Office | OHA | Updating Workday: Reviewing, Changing or Removing Remote Work Status, Updating Asset Lists | OHA 010-023-03 | 12/9/2020 | | Alternate, activities, alternate schedule, appreciative inquiry, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible, flexible work sol |
Director's Office | ODHS|OHA Shared | Use of Collaborative Messaging, Video, and Recording Tools | ODHS|OHA 010-024 | 11/2/2020 | | Audio, chat, collaboration, communication, IM, instant messaging, recording, sharing, Stream, Teams, YouTube, video, Zoom |
Human Resources | ODHS|OHA Shared | Use of Information about OYA and DHS Employees who are Subjects of a CPS Assessment Policy | ODHS|OHA 060-033 | 9/16/2006 | | Use of Information about OYA and DHS Employees who are Subjects of a CPS Assessment Policy |
Human Resources | ODHS|OHA Shared | Use of Information about OYA and DHS Employees who are Subjects of a CPS Assessment Procedure | ODHS|OHA 060-033-01 | 9/20/2006 | | Use of Information about OYA and DHS Employees who are Subjects of a CPS Assessment Procedure |
Human Resources | ODHS|OHA Shared | Use of State Property Policy | ODHS|OHA 060-037 | 8/10/2007 | 9/25/2008 | Use of State Property Policy |
Information Security | ODHS|OHA Shared | User Access Process | ODHS|OHA 090-003-05 | 10/28/2015 | 8/2/2021 | Access, access control, account, control, email, employees, individual, individual user profile, network, Office of Human Resources, OIS Service Desk, personnel action request, profile, program access coordinator, user |
Information Security | ODHS|OHA Shared | User Access Process Map | ODHS|OHA 090-003-06 | 10/28/2015 | 8/2/2021 | User Access Process - Employee Map |
Office of Information Services | ODHS|OHA Shared | Using a Personal Communication Device for State Business Process Steps | ODHS|OHA 070-001-06 | 3/19/2015 | 12/7/2020 | Active sync, air cards, approved personal devices, BYOD, bring your own device, cell phones, cellular service, communication, device, encryption, hotspot, MCD, Mi-Fi, mobile, mobile communication device, mobile device management, MDM, modem, OIS Collabora |
Director's Office/GAO | ODHS|OHA Shared | Using the Oregon Telecommunications Relay Service Procedure | ODHS|OHA 010-005-05 | 2/1/2006 | | Using the Oregon Telecommunications Relay Service Procedure |
Human Resources | ODHS|OHA Shared | Vacation Leave and Payoff Procedure | ODHS|OHA 060-018-01 | 2/25/2002 | | Vacation Leave and Payoff Procedure |
Safety & Health | ODHS|OHA Shared | Vehicle Use for State Business Frequently Asked Questions | ODHS|OHA 080-005-FAQ | 5/21/2010 | | Vehicle Use for State Business Frequently Asked Questions |
Safety & Health | ODHS|OHA Shared | Vehicle Use for State Business Policy | ODHS|OHA 080-005 | 10/1/2003 | 5/7/2010 | Vehicle Use for State Business Policy |
Safety & Health | ODHS|OHA Shared | Vehicle Use for State Business Procedure | ODHS|OHA 080-005-01 | 10/2/2003 | 5/21/2010 | Vehicle Use for State Business Procedure |
Facilities | ODHS|OHA Shared | Voice Mail Policy | ODHS|OHA 030-009 | 2/15/2002 | | Voice Mail Policy, Retrieve phone messages |
Information Security | ODHS|OHA Shared | Vulnerability Assessment Process | ODHS|OHA-090-007-01 | 10/16/2015 | 6/7/2021 | Applications, assessment, Centers for Medicare & Medicaid Services, CJIS, CMS, Criminal Justice Information System, development, Federal Tax Information, FTI, platform, public facing, requirements, risk, Social Security Administration, SSA, stakeholders |
Information Security | ODHS|OHA Shared | Vulnerability Assessment Process Map | ODHS|OHA 090-007-02 | 10/16/2015 | 6/7/2021 | Vulnerability Assessment Process Map |
Human Resources | ODHS|OHA Shared | Weigh Tests and Final Fitness Determinations on Non-Institution ODHS|OHA Employees | ODHS|OHA 060-010-05 | 3/7/2022 | 3/7/2022 | Weigh Tests and Final Fitness Determinations on Non-Institution ODHS|OHA Employees |
Background Check Unit | ODHS|OHA Shared | Weighing test and Final Fitness Determination on Non-Institution ODHS Employees | ODHS|OHA 060-010-05 | 3/7/2022 | | weigh test, background check unit, odhs employees |
Financial Services | ODHS|OHA Shared | Work Charge Codes and Labor Cost Override Codes Procedure | ODHS|OHA 040-007-04 | 5/1/2008 | | Payroll, payday, etime, e-time, document management, delegation of authority, internal records, confidentiality, payroll processing, timely payroll reporting, payroll reporting, approving time, maintaining payroll records |
Director's Office | ODHS | Working Remote - Within the state of Oregon | ODHS 010-023-02 | 9/13/2021 | | Alternate worksite, flexible, remote, remotely, remote work, telecommute |
Director's Office | ODHS | Working Remotely Out of State | ODHS 010-023-04 | 9/13/2021 | | Alternate, activities, alternate schedule, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible, flexible work solutions, flexibility, f |
Director's Office | ODHS | Working Remotely: Computer Hardware, Software, Equipment and Supplies | ODHS 010-023-06 | 10/4/2021 | 10/4/2021 | Alternate, activities, alternate schedule, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible, flexible work solutions, flexibility, f |
Director's Office | ODHS | Working Remotely: Confidentiality and Security | ODHS 010-023-03 | 9/13/2021 | | Alternate, activities, alternate schedule, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible, flexible work solutions, flexibility, f |
Director's Office | ODHS | Working Remotely: Work Hours, Availability, Leave and Overtime Requests | ODHS 010-023-05 | 9/13/2021 | | Alternate, activities, alternate schedule, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible, flexible work solutions, flexibility, f |
Director's Office | ODHS|OHA Shared | Working with the Legislature Frequently Asked Questions | ODHS|OHA 010-002 FAQ | 10/1/2003 | | Working with the Legislature Frequently Asked Questions, FAQ |
Director's Office | ODHS|OHA Shared | Working with the Legislature Policy | ODHS|OHA 010-002 | 10/1/2003 | | Guide to Lobbying in Oregon, Working with the Legislature Policy |
Safety & Health | ODHS|OHA Shared | Workplace Breastfeeding Support Policy | ODHS|OHA 010-020 | 11/7/2016 | 12/18/2017 | Breastfeeding, breast milk, expressing, nursing, lactation, pumping |
Safety & Health | ODHS|OHA Shared | Workplace Breastfeeding Support Policy Guidelines | ODHS|OHA 010-020-01 | 12/18/2017 | | Breastfeeding, breast milk, expressing, nursing, lactation, pumping, harassment, discrimination |
Director's Office | ODHS|OHA | Workplace Gambling Policy | ODHS|OHA 010-025 | 9/14/2020 | | Chance, charitable gaming, charity, gambling, gambling disorder, gaming, internet, problem, raffle, restrictions, workplace |