Policies

​​​​​​​​​​​This site has links to policies, processes and guidelines used by the Oregon Department of Human Services (O​DHS) and the Oregon Health Authority (OHA). Every policy, guideline and procedure has a reference number. Some reference numbers start with ODHS or OHA. This identifies the agency to which it belongs. Some reference numbers start with the ODHS|OHA reference this means it belongs to both ODHS and OHA.

On June 26, 2009, authority for health care in Oregon transferred from ODHS to the newly formed OHA. OHA may use some ODHS policies, guidelines or processes that have been in effect since before the date of transfer.

  
  
  
  
  
  
  
FacilitiesDHS|OHA Shared800 Telephone Number PolicyDHS|OHA 030-0119/23/2002800 Telephone Number Policy
Information SecurityDHS|OHA SharedAccess Control PolicyDHS|OHA 090-0031/29/20068/2/2021Access, access management, access control, access agreements, assets, contract, mobile devices, NIST, procurement, remote access, wireless access
Information SecurityDHS|OHA SharedAccess to the Wireless Network GuidelinesDHS|OHA 090-003-073/4/20163/1/2021Access, authorized, contractors, guest, information assets, information owner, information resources, network, partners, secure, wireless
Financial ServicesDHS|OHA SharedAccountability in Intra-Agency Monetary Agreements PolicyDHS|OHA 040-0142/28/200212/10/2015Inter-fund, inter-agency, intra-fund, intra-agency
Office of Information ServicesDHS|OHA SharedAcquiring, Replacing or Upgrading Mobile Communication Device Process StepsDHS|OHA 070-001-013/19/201512/7/2020Access, confidentiality, data security, incidents, information security, integrity, inventory, monitoring, physical securities, protect, remediating, security measures, storage
Information SecurityDHS|OHA SharedAdministrative Privileges PolicyDHS|OHA 090-0133/7/20223/7/2022Administrative Privileges Policy
Information SecurityDHS|OHA SharedAdministrative, Technical and Physical Safeguards of Information PolicyDHS|OHA 090-009 11/8/20048/2/2021Authorization, access, individual, privacy, protecting privacy, security, role based access control
Privacy OfficeOHAAdministrative, Technical, and Physical SafeguardsOHA 100-009 7/22/201410/3/2016Individual privacy, Protecting privacy, Authorization, Access, Privacy, Security, RBAC
Director's OfficeDHS|OHA SharedAgency Compliance with Statewide Administrative PolicyDHS|OHA 010-0148/20/20155/6/2019Abuse, abusive, acceptable use, acquisition, administrative policy, appointment, asset, classification, business continuity, classification, classification plan development, closure, compensation, compliance, conservation, continuity of operations, COVID,
FacilitiesDHS|OHA SharedAgency Identification, Badge and Key Card policyDHS|OHA 030-0102/15/20024/6/2020HSB Identification Badge/Key Card Policy
Financial ServicesDHS|OHA SharedAir Ticket Purchase PolicyDHS|OHA 040-0228/1/20148/3/2020State Contracted Travel Agency:  Azumano Lowest Logical Airfare (LLA):  Provides the best value to the agency for each instance of employee air travel and is determined by factors of price, routing, time, risk of cancellation and changes. “City
Director's OfficeDHS|OHA SharedAlternate Formats and Language Access ServicesDHS|OHA 010-01312/24/201311/5/2018Alternate communications, alternate format, alternative communications, blind, communication assistance, Deaf, English as a second language, Hard of Hearing, interpret, interpreter, interpretation, interpretation services, language access, limited English
Office of Information ServicesDHS|OHA SharedAppointing and Managing Mobile Communication Device CoordinatorsDHS|OHA 070-001-07 3/19/201512/7/2020Air cards, cell phone, cell service, communication, communication devices, corporate devices, device, disposal, hotspot, iPhone, line of service, MCD, Mi-Fi, mobile, mobile communication device, mobile communication device coordinator, modem, OIS Collabor
Safety & HealthDHS|OHA SharedApproval for Worksite Wellness activitiesDHS|OHA 080-013-015/4/2020Activities, aerobics, exercise, health, meditation, mindfulness, Pilates, wellness, wellness committees, worksite wellness, yoga, Zumba
Director's OfficeDHS|OHA SharedApproving non-standard equipment or space allocationDHS|OHA 010-023-041/10/2022Approving non-standard equipment or space allocation
Imaging and Records Management Services (IRMS)DHS|OHA SharedArchives PolicyDHS|OHA 050-00512/6/20066/28/2011Archives Policy
Imaging and Records Management Services (IRMS)DHS|OHA SharedArchives Procedure: Destruction of Records in Storage ProcedureDHS|OHA 050-005-0312/6/2006Archives Procedure: Destruction of Records in Storage Procedure
Imaging and Records Management Services (IRMS)DHS|OHA SharedArchives Procedure: Requesting Records from Storage ProcedureDHS|OHA 050-005-0212/6/20065/30/2012Archives Procedure: Requesting Records from Storage Procedure
Imaging and Records Management Services (IRMS)DHS|OHA SharedArchives Procedure: Sending Records for Storage ProcedureDHS|OHA 050-005-0112/6/20066/28/2011Archives Procedure: Sending Records for Storage Procedure
Director's OfficeDHS|OHA Shared Authorization and Use of Electronic Signature PolicyDHS|OHA 010-0278/2/20218/2/2021Adobe, Adobe-sign, certification, Docusign, electronic signature, email, e-sign, e-signature, sign, signature
Background Check UnitDHS|OHA SharedBackground Checks on DHS Volunteers ProcedureDHS|OHA 060-010-041/26/20106/30/2012Background Checks on DHS Volunteers Procedure
Background Check UnitDHS|OHA SharedBackground Checks on Institution DHS Employees ProcedureDHS|OHA 060-010-0212/1/20082/1/2015Background Checks on Institution DHS Employees Procedure
Background Check UnitDHS|OHA SharedBackground Checks on Non-Institution DHS Employees ProcedureDHS|OHA 060-010-0112/1/20086/30/2012Background Checks on Non-Institution DHS Employees Procedure
Human ResourcesDHS|OHA SharedBackground Checks on Non-Institution ODHS|OHA EmployeesDHS|OHA 060-010-013/7/20223/7/2022Background Checks on Non-Institution ODHS|OHA Employees
Background Check UnitDHS|OHA SharedBackground Checks PolicyDHS|OHA 060-0101/26/20101/1/2002Background Checks Policy
Director's OfficeOHABest Practices for Supporting Flexible Work SolutionsOHA 010-023-072/1/2021Alternate, activities, alternate schedule, appreciative inquiry, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible, flexible work sol
Office of Information ServicesDHS|OHA SharedBilling Change Process Map ‐ High LevelDHS|OHA 070-001-0113/20/201612/7/2020Active sync, approved personal devices, agency-owned MCDs, BYOD, Bring Your Own Device, cellular service, communication, corporate devices, device, encryption, enrollment, jailbreaking, line of service, MCD, mobile, mobile communication device, mobile com
Department of Administrative Services (DAS)DHS|OHA SharedBomb Threat ProceduresDHS|OHA 125-6-3412/1/2000Bomb Threat Procedures
Publications and Creative ServicesDHS|OHA SharedBusiness Cards, Letterhead and Envelopes PolicyDHS|OHA 050-0024/8/200411/9/2010Business Cards, Letterhead and Envelopes Policy
Publications and Creative ServicesDHS|OHA SharedBusiness Cards, Letterhead and Envelopes ProcedureDHS|OHA 050-002-014/8/200411/9/2010Business Cards, Letterhead and Envelopes Procedure
Director's OfficeDHS|OHA SharedBusiness Continuity Planning PolicyDHS|OHA 010-0065/7/20155/17/2015BCP, Business Continuity Plan, Business Impact Analysis, Business Resumption Planning,
Office of Information ServicesDHS|OHA SharedChange Mobile Device User Process Map - High LevelDHS|OHA 070-001-0103/20/201612/7/2020Active sync, air cards, approved personal devices, agency-owned MCDs, BYOD, Bring Your Own Device, cell phones, cellular service, communication, corporate devices, device, encryption, OIS Collaborative Communications, line of service, Mi-Fi/Hotspot/modem,
Financial ServicesDHS|OHA SharedCheck Signing Machine PolicyDHS|OHA 040-0184/28/201012/4/2015Check signing machine, check signing key, checks, signature plate, theft, loss, safeguarding, check
Financial ServicesDHS|OHA SharedCheck Stock Management PolicyDHS|OHA 040-0012/28/20028/22/2012Identifies Internal Controls for Ordering, Receiving, Recording, Storing and Transferring Blank
Financial ServicesDHS|OHA SharedCheck Stock Management ProcedureDHS|OHA 040-001-012/28/20028/22/2012Record all check numbers ordered, received, missing, voided,
Publications and Creative ServicesDHS|OHA SharedCheck Stock, Negotiable Orders, EBT PolicyDHS|OHA 050-0034/2/20024/1/2010Check Stock, Negotiable Orders, EBT Policy
Publications and Creative ServicesDHS|OHA SharedCheck Stock, Negotiable Orders, EBT ProcedureDHS|OHA 050-003-014/2/2002Check Stock, Negotiable Orders, EBT Procedure
Human ResourcesDHSClose Personal RelationshipsDHS 060-0447/1/20197/1/2019Personal relationships, close relationships, intimate relationships, conflict of interest
Human ResourcesDHSClose Personal RelationshipsDHS 060-0447/1/20197/1/2019Personal relationships, close relationships, intimate relationships, conflict of interest
Office of Information ServicesDHS|OHA SharedConfiguration Management PolicyDHS|OHA 070-0022/7/2022Baseline configuration, configuration item, configuration management, configuration management data set, information, technology
Human ResourcesDHS|OHA SharedConflict of Interest GuidelinesDHS|OHA 060-002-011/1/2017Conflict of Interest, conflict, Conflict of Interest Guidelines
Human ResourcesDHS|OHA SharedConflict of Interest PolicyDHS|OHA 060-00211/1/200610/1/2018Conflict of Interest, COI, Professional relationships, Client and patient relationships, Outside employment, Board or commission memberships, Expert-witness activities, Honoraria, Gifts, Use of information for personal gain     &n
Contracts and ProcurementDHS|OHA SharedContract Administration PolicyDHS|OHA 020-0053/1/2007Contract Administration Policy
Financial ServicesDHS|OHA SharedControl Over Check-signing Machine Use ProcedureDHS|OHA 040-011-014/23/20108/31/2012This procedure ensures accountability and responsibility over the use and control of a check- signing
Financial ServicesDHS|OHA SharedCustomer Credit Card Payment ProcedureDHS|OHA 040-013-017/1/2010Checks, money orders, negotiable instruments, payments, cash-in, cash receipts, credit cards, accepting credit card payments, money in, deposits, personal checks, cash shortage, cash overage
Director's OfficeDHS|OHA SharedDAS E-Signature Memo010-027-018/25/20208/25/2020GUIDELINES: DAS E-Signature Memo
Director's OfficeDHS|OHA SharedDAS E-Signature Security Tips010-027-025/12/20205/12/2020GUIDELINES: DAS E-Signature Security Tips
Privacy OfficeDHS|OHA SharedDe-identification of Individual Information and Use of Limited Data Sets PolicyDHS|OHA 100-011 7/22/201410/3/2016Individual privacy, Notice of Privacy Practices, NPP, Protecting privacy, Release of information, Protected health information, PHI, Protected individual information, PII, Authorization, Release, Releasing information, Disclose, Disclosure, Access, Inspe
Financial ServicesDHS|OHA SharedDelegation of Expenditure Authority PolicyDHS|OHA 040-0107/1/20088/1/2014The purpose of this policy is testablish accountability standards and guidance for all employees with delegated expenditure
Director's OfficeDHSDHS Bilingual Proficiency Certification PolicyDHS 010-0159/9/20138/19/2015DHS Bilingual Proficiency Certification Policy
Director's OfficeDHSDHS discrimination and harassment guidelinesDHS 010-017-011/1/2015DHS discrimination and harassment guidelines
Human ResourcesDHS|OHA SharedDHS Training Accommodations ProcedureDHS|OHA 060-034-048/22/2007DHS Training Accommodations Procedure
Director's OfficeDHS|OHA SharedDHS|OHA Policy Approval Process StepsDHS|OHA 010-001-012/24/201712/3/2018Policy, process, writing, creation, templates, joint, shared, central
Director's OfficeDHS|OHA SharedDHS|OHA Policy on Shared Service Operational PoliciesDHS|OHA 010-0019/30/201312/3/2018Policy on Shared Service Operational Policies
Director's OfficeDHS|OHA SharedDHS-OHA Healthy Meetings, Conferences and Events Policy Frequently Asked QuestionsDHS|OHA 010-019-024/1/2017DHS-OHA Healthy Meetings, Conferences and Events Policy (MSC-010-019) Frequently Asked Questions
Office of Information ServicesDHS|OHA SharedDisaster Recovery Policy for Information TechnologyDHS|OHA 070-0067/6/2020Application recover test, applications, business critical, business important, Cloud native, disaster, disaster recovery, drill, mission critical, recovery, Recovery Point Objective, RPO, Recovery Time Objective, RTO, resiliency, Tier 1, Tier 2, Tier 3
Office of Information ServicesDHS|OHA SharedDisaster Recovery Process for Information TechnologyDHS|OHA 070-006-017/6/2020Application, assumptions, back-up, dependency, disaster, disaster recovery, disaster recovery plan, event, interface, recovery phase, response phase, significant outage, validation data testing, validation functionality testing
Office of Information ServicesDHS|OHA SharedDisaster Recovery Process for Information Technology Process MapDHS|OHA 070-006-027/6/2020Disaster Recovery Process for Information Technology Process Map
Financial ServicesDHS|OHA SharedDocumentation of petty cash fundsDHS|OHA 040-017-022/2/2020Accounting, authorization, authority, cash, checks, custodian, delegation, disbursement, fund, negotiable, petty, receipting, reconciliation, spending
Financial ServicesDHSDonated Funds, Goods, and ServicesDHS 040-0261/6/20201/6/2020Donated, donations, funds, goods, services, in-kind
Financial ServicesDHSDonated Funds, Goods, and ServicesDHS 040-026-021/6/2020Donations, donated funds, donated goods, donated services, in-kind
Financial ServicesDHSDonations - DisbursementsDHS 040-026-031/6/2020Donations, donated funds, donated goods, donated services, in-kind
Financial ServicesDHSDonations - ReportingDHS 040-026-041/6/2020Donations, donated funds, donated goods, donated services, in-kind
Financial ServicesDHSDonations - SolicitingDHS 040-026-011/6/2020Donations, donated funds, donated goods, donated services, in-kind
Safety & HealthDHS|OHA SharedEarly Return to Work of Injured Workers ProcedureDHS|OHA 080-002-01 5/22/20035/17/2013Early Return to Work of Injured Workers Procedure
Financial ServicesDHS|OHA SharedElectronic Commerce PolicyDHS|OHA 040-02412/1/20124/16/2015Electronic Commerce Policy
Office of CommunicationsDHS|OHA SharedE-mail All Universe PolicyDHS|OHA 120-0014/3/20026/22/2005Email All Universe
Information SecurityDHS|OHA SharedEmail Security PolicyDHS|OHA 090-0152/7/2022Email Security Policy
Safety & HealthDHS|OHA SharedEmergency Preparedness PolicyDHS|OHA 080-01010/8/20041/19/2005Emergency Preparedness Policy
Financial ServicesDHS|OHA SharedEmployee Assigned Property PolicyDHS|OHA 040-0022/28/200212/10/2015Employee Assigned Property
Financial ServicesDHS|OHA SharedEmployee Assigned Property ProcedureDHS|OHA 040-002-0112/28/200212/28/2002Employee Assigned Property Procedure
Human ResourcesDHS|OHA SharedEmployee Personnel Records PolicyDHS|OHA 060-0063/27/200212/5/2006Employee Personnel Records Policy
Director's OfficeDHSEmployee Resource Groups (ERGs)DHS 010-0165/29/2014Employee Resource Groups (ERGs) Policy
Director's OfficeOHAEmployee Resource Groups (ERGs) PolicyOHA 010-01112/20/20175/3/2021Employee Resource Groups (ERGs), workforce diversity and inclusion, affirmative action, equal employment opportunity, employee retention and promotion
Safety & HealthDHS|OHA SharedEmployee Safety for Clandestine (Methamphetamine or other illegal) Drugmanufacturing Labs ProcedureDHS|OHA 080-011-018/8/2006Employee Safety for Clandestine (Methamphetamine or other illegal) Drugmanufacturing Labs Procedure
Human ResourcesDHS|OHA SharedEmployee Separation PolicyDHS|OHA 060-0074/17/2002Employee Separation Policy
Human ResourcesDHS|OHA SharedEmployee Separation ProcedureDHS|OHA 060-007-014/17/2002Employee Separation Procedure
Safety & HealthDHS|OHA SharedEmployee Wellness PolicyDHS|OHA 080-0132/3/201510/4/2021Activities, exercise, health, Pilates, wellness, wellness committees, worksite wellness, yoga
Human ResourcesDHS|OHA SharedEmployees As Contractors PolicyDHS|OHA 060-0033/27/20027/13/2006Employees As Contractors Policy
Human ResourcesDHS|OHA SharedEmployees As Contractors ProcedureDHS|OHS 060-003-014/17/20027/13/2006Employees As Contractors Procedure
Human ResourcesDHS|OHA SharedEmploying Retirees PolicyDHS|OHA 060-0083/27/20027/13/2006Employing Retirees Policy
Human ResourcesDHS|OHA SharedEmploying Retirees ProcedureDHS|OHA 060-008-014/17/2002Employing Retirees Procedure
Privacy OfficeOHAEnforcement, Sanctions, and Penalties for Violations of Individual Privacy PolicyOHA 100-0127/22/201410/3/2016Individual privacy, Protecting privacy, Privacy, Responsibility, Employee responsibility, Enforcement, Sanctions, Discipline
Privacy OfficeDHSEnforcement, Sanctions, and Penalties for Violations of Individual Privacy PolicyDHS 100-0093/31/20033/6/2017Privacy, Responsibility, Employee responsibility, Enforcement, Sanctions, Discipline
Office of Information ServicesDHS|OHA SharedEnrollment of MCD in Mobile Device Management Systems GuidelinesDHS|OHA 070-001-03 3/19/201512/7/2020Active sync, approved personal devices, agency-owned MCDs, BYOD, Bring Your Own Device, cellular service, communication, corporate devices, device, encryption, enrollment, jailbreaking, line of service, MCD, mobile, mobile communication device, mobile com
Director's OfficeDHSEquity and Inclusion CommitteeDHS 010-0275/3/20215/3/2021Equity and Inclusion Committee
Human ResourcesDHS|OHA SharedErgonomic GuidelinesDHS|OHA 060-043-015/16/2016Ergonomics, workstation adjustment, worksite development, workstation assessment, ergonomic equipment
Human ResourcesDHS|OHA SharedErgonomics PolicyDHS|OHA 060-0435/16/2016Ergonomics Policy
Director's OfficeDHS|OHA SharedE-Signature Process MapDHS|OHA 010-027-0312/1/2021E-Signature Process Map
Financial ServicesDHS|OHA SharedEstablishment or changes to petty cash fundDHS|OHA 040-017-012/3/20202/3/2020Accounting, authorization, authority, cash, checks, custodian, delegation, disbursement, fund, negotiable, petty, receipting, reconciliation, spending
Director's OfficeOHAEvaluating and Updating the Position Description for Flexible Work SolutionsOHA 010-023-0512/7/2020Alternate, activities, alternate schedule, appreciative inquiry, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible, flexible work sol
Human ResourcesDHS|OHA SharedExceptional Performance Recognition Leave with Pay ProcedureDHS|OHA 060-028-018/12/2002Exceptional Performance Recognition Leave with Pay Procedure
Financial ServicesDHS|OHA SharedExercising Expenditure Authority PolicyDHS|OHA 040-010-017/1/20087/1/2011This procedure emphasizes accountability and responsibility when delegating and receiving expenditure authority. Delegated expenditure authority is an important internal control designed to protect public resources.
FacilitiesDHS|OHA SharedFacilities Development PolicyDHS|OHA 030-0022/15/2002Contains Policy and Outlines Process For Development Of New and Renewal Leases
Human ResourcesDHS|OHA SharedFamily and Medical Leave ProcedureDHS|OHA 060-040-012/15/20086/2/2009Family and Medical Leave Procedure
Director's Office/GAODHS|OHA SharedFiling a Client Complaint or Report of Discrimination ProcedureDHS|OHA 010-005-012/1/2006Filing a Client Complaint or Report of Discrimination Procedure
Director's OfficeOHAFlexible Work SolutionsOHA 010-0237/6/20207/6/2020Alternate, activities, alternate schedule, appreciative inquiry, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible, flexible work sol
Financial ServicesDHS|OHA SharedForged or Altered items PolicyDHS|OHA 040-0032/28/200212/4/2015Blank check, check stock, checks, internal controls, forgery, negotiable instrument, theft, lost check, negligence, check security
Financial ServicesDHS|OHA SharedForgery ProcedureDHS|OHA 040-003-012/28/2002Blank check, check stock, checks, internal controls, forgery, negotiable instrument, theft, lost check, negligence, check security
Finance & Policy AnalysisDHS|OHA SharedFunding Reclassification Requests Prior to Review by the Office of Human Resources PolicyDHS|OHA 110-0026/9/2010Funding Reclassification Requests Prior to Review by the Office of Human  Resources
Finance & Policy AnalysisDHS|OHA SharedFunding Reclassification Requests Prior to Review by the Office of Human Resources ProcedureDHS|OHA 110-002-016/9/2010Funding Reclassification Requests Prior to Review by the Office of Human  Resources Procedure
FacilitiesDHS|OHA SharedFurnishing Standards PolicyDHS|OHA 030-0032/15/20021/10/2006Policy defines size, standard accessories, and layout of workspaces furnished with modular furniture.
Director's OfficeDHS|OHA SharedGender Identity and Expression Policy for EmployeesDHS|OHA 010-0214/1/20194/1/2019Affirmation, binary, discrimination, expression, equity, female, FMLA, gender, harassment, identity, inclusion, leave, LGBTQ, male, non-binary, OFLA, protected class, protected, restrooms, segregation, sex, spirit, transgender, Two Spirit, transition, und
Director's OfficeDHS|OHA SharedGender-Specific Services for Children and Youth PolicyDHS|OHA 010-0041/1/2005Gender Specific Services for Children and Youth Policy
Director's OfficeDHS|OHA SharedGender-Specific Services for Children and Youth ProcedureDHS|OHA 010-004-011/1/2005Gender-Specific Services for Children and Youth Procedure
Information SecurityDHS|OHA SharedGeofencing Exception Request ProcessDHS|OHA 090-009-0512/7/2020Access, exception, geofencing, geolocation, internet protocol, IP, IP address, location
Information SecurityDHS|OHA SharedGeofencing exception request process mapDHS|OHA 090-009-0612/7/2020Geofencing exception
Director's OfficeDHS|OHA Shared Getting the Most Out of Your Home NetworkMSC 010-023-101/25/20214/1/2021Alternate, activities, alternate schedule, appreciative inquiry, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible, flexible work sol
Director's OfficeDHSGUIDELINE - Bilingual & Multilingual Roles for DHS Staff ONLYDHS 010-013-014/1/20194/1/2019Alternate communications, alternate format, alternative communications, blind, bilingual, communication assistance, Deaf, English as a second language, Hard of Hearing, interpreter, interpretation, interpretation services, language access, limited English
Safety & HealthDHS|OHA SharedGuidelines for Approved Wellness ActivitiesDHS|OHA 080-013-025/4/2020Activities, exercise, health, Pilates, wellness, wellness committees, worksite wellness, yoga
Publications and Creative ServicesOHAGuidelines for creation and approval Oregon health authority reportsOHA 130-001-0312/12/2016Guidelines for creation and approval Oregon health authority reports
Director's OfficeDHSGuidelines for working remotelyDHS 010-023-019/13/20219/13/2021Alternate, activities, alternate schedule, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible, flexible work solutions, flexibility, f
Human ResourcesDHS|OHA SharedHardship Leave Frequently Asked QuestionsDHS|OHA 060-015-faqHardship Leave Frequently Asked Questions
Human ResourcesDHS|OHA SharedHardship Leave ProcedureDHS|OHA 060-015-012/25/200210/2/2006Hardship Leave Procedure
Safety & HealthDHS|OHA SharedHazard Communication Program PolicyDHS|OHA 080-0118/8/2006Hazard Communication Program Policy
Director's OfficeDHS|OHA SharedHealthy Meetings, Conferences and Events GuidelinesDHS|OHA 010-019-016/13/2016Conferences, events, exercise, health, healthy, lactation, meals, meetings, planning, refreshements
Director's OfficeDHS|OHA SharedHealthy Meetings, Conferences and Events PolicyDHS|OHA 010-0196/13/2016Conferences, events, exercise, health, healthy, lactation, meals, meetings, planning, refreshments
Privacy OfficeDHS|OHA SharedHIPAA: Accessing Individual RecordsDHS|OHA 100-0031/10/2022Access, Authorization, disclosure, executor, Health Insurance Portability and Accountability Act, HIPAA, Notice of Privacy Practices, NPP, protected health information, PHI, designated records set, personal representative
Privacy OfficeDHS|OHA SharedHIPAA: Amending Individual RecordsDHS|OHA 100-0061/24/2022HIPAA: Amending Individual Records
Privacy OfficeDHS|OHA SharedHIPAA: Minimum Necessary RequirementsDHS|OHA 100-0081/24/2022HIPAA: Minimum Necessary Requirements
Privacy OfficeDHS|OHA SharedHIPAA: Notice of Privacy Practices PolicyDHS|OHA 100-0021/10/2022Disclosure, Health Insurance Portability and Accountability Act, HIPAA, Notice of Privacy Practices, NPP, privacy
Privacy OfficeDHS|OHA SharedHIPAA: Recording and Accounting for Disclosures of Individual InformationDHS|OHA 100-0041/24/2022HIPAA: Recording and Accounting for Disclosures of Individual Information
Privacy OfficeDHS|OHA SharedHIPAA: Restricting Access to Individual InformationDHS|OHA 100-0051/24/2022HIPAA: Restricting Access to Individual Information
Privacy OfficeDHS|OHA SharedHIPAA: Right to Request Alternative CommunicationsDHS|OHA 100-0071/24/2022HIPAA: Right to Request Alternative Communications
FacilitiesDHS|OHA SharedHSB Building Copy Center PolicyDHS|OHA 030-0012/15/2002HSB Building Copy Center Policy
FacilitiesDHS|OHA SharedHSB Building Copy Center ProcedureDHS|OHA 030-001-012/15/2002HSB Building Copy Center Procedure
FacilitiesDHS|OHA SharedHSB Identification Badge/Key Card - Employee ProcedureDHS|OHA 030-010-012/15/20021/27/2003HSB Identification Badge/Key Card - Employee Procedure
FacilitiesDHS|OHA SharedHSB Identification Badges/Key Cards - Contractor ProcedureDHS|OHA 030-010-031/27/2003HSB Identification Badges/Key Cards - Contractor Procedure
FacilitiesDHS|OHA SharedHSB Identification Badges/Key Cards - Permanent Visitor ProcedureDHS|OHA 030-010-021/27/2003HSB Identification Badges/Key Cards - Permanent Visitor Procedure
Financial ServicesDHS|OHA SharedInappropriate Actions ProcedureDHS|OHA 040-010-027/1/20117/1/2011Inappropriate Actions
Director's OfficeDHS|OHA SharedIndividual Expenditure Reports ProcedureDHS|OHA 010-002-0110/1/2003Individual Expenditure Reports Procedure
Information SecurityDHS|OHA SharedInformation Security and Privacy Awareness and Training PolicyDHS|OHA 090-0045/17/200410/4/2021Annual, awareness, assets, authorized users, contracts, enforcement, HIPAA, information assets, interns, log-in, malicious software, refresher, security, temporary, training
Information SecurityDHS|OHA SharedInformation Security Incident Management PolicyDHS|OHA 090-005 10/1/20043/1/2021Incident, incident management, report, security incident
Information SecurityDHS|OHA SharedInformation Security Incident Reporting ProcessDHS|OHA 090-005-019/11/20174/5/2021Criminal Justice Information System, CJIS, corrective action, Enterprise Security Office (ESO), Federal Bureau of Investigations, FBI, incident, incident reporting, Internal Revenue Service, IRS, MSC 3001, Office of the Chief Information Officer (OCIO), p
Information SecurityDHS|OHA SharedInformation Security Incident Reporting Process WorkflowDHS|OHA 090-005-029/11/20174/5/2021Security Incident Reporting Process Workflow
Information SecurityDHS|OHA SharedInformation Security Risk Assessment (ISRA) Process MapDHS|OHA 090-006-0210/21/201510/4/2021Information Security Risk Assessment Process Map
Information SecurityDHS|OHA SharedInformation Security Risk Assessment PolicyDHS|OHA 090-0063/11/201510/4/2021Confidentiality, electronic protected health information, ePHI, integrity, ISRA, information security risk assessment, personally identifiable information, PHI, PII, protected health information, physical security assessment, risk assessment, vulnerabilit
Information SecurityDHS|OHA SharedInformation Security Risk Assessment ProcessDHS|OHA 090-006-0110/28/201510/4/2021Contract, contract administrator, information security, information security risk assessment, ISRA, Information Security Risk Coordinator, risk assessment, risk assessment log, vulnerabilities, threats, analysis
Information SecurityDHS|OHAInformation System Audit and Monitoring ProcessDHS|OHA 090-002-094/5/2021Agency system owner, audits, audit record, events, logs, monitoring, security monitoring, storage
Information SecurityDHS|OHAInformation System Audit and Monitoring Process MapDHS|OHA 090-002-084/5/20214/5/2021Information System Audit and Monitoring Process Map
Information SecurityDHS|OHA SharedInformation System Maintenance GuidelinesDHS|OHA 090-003-03 10/30/201510/24/2016Audit logs, authentication, communications, cryptographic, diagnostic, encryption, maintenance, nonlocal, password, privileged access, remote, sanitize
Office of Information ServicesDHS|OHA SharedInformation Technology Asset Management Acquisition ProcessDHS|OHA 070-014-016/7/20162/4/2019Asset, computer, information, purchase, technology
Office of Information ServicesDHS|OHA SharedInformation Technology Asset Management Acquisition Process MapDHS|OHA 070-014-0211/12/20022/4/2019Asset Management Acquisition Process Map
Office of Information ServicesDHS|OHA SharedInformation Technology Asset Management PolicyDHS|OHA 070-01411/12/20022/4/2019Acquisition, asset, copyright, disposal, equipment, exception, hardware, information technology, inventory, license, management, software, surplus
Office of Information ServicesDHS|OHA SharedInformation Technology Change Management PolicyDHS|OHA 070-0152/11/20153/1/2021IT change requests, service request, IT Governance, BCR, Change Control Board, CCB, change, change management, enterprise system management, exceptions
Finance & Policy AnalysisDHS|OHA SharedInformation Technology Project Budgets PolicyDHS|OHA 110-0015/1/20051/12/2006Information Technology Project Budgets
Office of Information ServicesDHS|OHA SharedInformation Technology Standards Exception ProcessDHS|OHA 070-007-01 5/6/20026/7/2021Information Technology Standards Exception Process
Office of Information ServicesDHS|OHA SharedInformation Technology Standards Exceptions Process MapDHS|OHA 070-007-029/1/20166/7/2021Information Technology Standards Exceptions Process Map
Office of Information ServicesDHS|OHA SharedInformation Technology Standards PolicyDHS|OHA 070-0075/6/20026/7/2021Exception, hardware, information, IT, software, standard, technology
Information SecurityDHS|OHA SharedInformation Technology Vulnerability Management PolicyDHS|OHA 090-007 6/5/20176/7/2021Confidentiality, electronic protected health information, ePHI, information security, information technology, integrity, personally identifiable information, PHI, PII, protected health information, physical security assessment, risk assessment, vulnerabil
Director's OfficeDHS|OHA SharedInteractive E-signature selection toolDHS|OHA 010-027-049/13/202112/1/2021Interactive E-signature selection tool
Financial ServicesDHS|OHA SharedInternal Control of Petty CashDHS|OHA 040-017-042/2/2020Accounting, authorization, authority, cash, checks, custodian, delegation, disbursement, fund, negotiable, petty, receipting, reconciliation, spending
Financial ServicesDHS|OHA SharedJob Rotation and Developmental Assignment Reimbursements PolicyDHS|OHA 040-0052/28/200212/10/2015Mileage Rates, IRS Mileage Rates, job rotation, developmental assignment, job reimbursements, developmental assignment
Human ResourcesDHS|OHA SharedJob Rotation and Developmental Assignments ProcedureDHS|OHA 060-012-012/25/2002Job Rotation and Developmental Assignments Procedure
Financial ServicesDHS|OHA SharedJob Rotation and Developmental Assignments Reimbursement ProcedureDHS|OHA 040-005-012/28/2002Job Rotation and Developmental Assignment Reimbursements
Director's OfficeOHAKey Topics Related to Flexible Work Solutions, including Eligibility, Equipment and ReimbursementOHA 010-023-019/9/2019Alternate, activities, alternate schedule, appreciative inquiry, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible, flexible work sol
Financial ServicesDHS|OHA SharedLabor Cost Codes ProcedureDHS|OHA 040-007-035/1/2008Payroll, payday, etime, e-time, document management, delegation of authority, internal records, confidentiality, payroll processing, timely payroll reporting, payroll reporting, approving time, maintaining payroll records
Human ResourcesOHALanguage Proficiency Pay Differential PolicyOHA 060-0442/15/20153/7/2016Language Proficiency Pay Differential Policy
Director's OfficeDHS|OHA SharedLobbyist Registration and Termination ProcedureDHS|OHA 010-002-0210/1/2003Lobbyist Registration and Termination Procedure
Information SecurityDHS|OHALost or Stolen Computer ProcessDHS|OHA 090-009-033/1/20213/1/2021Active Directory, computer, encrypted, laptop, lost, organizational unit, police report, stolen
Information SecurityDHS|OHALost or Stolen Computer Process MapDHS|OHA 090-009-043/1/2021Lost or Stolen Computer Process Map
Office of Information ServicesDHS|OHALost or Stolen Mobile Communication Device ProcessDHS|OHA 070-001-023/19/201512/7/2020Active sync, air cards, approved personal devices, agency-owned MCDs, BYOD, Bring Your Own Device, cell phones, cellular service, communication, corporate devices, device, hotspot, line of service, MCD, Mi-Fi, , mobile, mobile communication device, mobile
Office of Information ServicesDHS|OHA SharedLost or Stolen Mobile Communication Device Process MapDHS|OHA 070-001-093/20/201612/7/2020Active sync, approved personal devices, agency-owned MCDs, BYOD, Bring Your Own Device, cellular service, communication, corporate devices, device, encryption, enrollment, jailbreaking, line of service, MCD, mobile, mobile communication device, mobile com
Financial ServicesDHS|OHA SharedLowest Logical Airfare GuidlineDHS|OHA 040-022-018/9/2012Lowest Logical Airfare Guidline
FacilitiesDHS|OHA SharedMail Equipment PolicyDHS|OHA 030-0042/15/2002Mail Equipment Policy
Office of CommunicationsOHAMajor publications or reports policyOHA 120-004 7/10/2017OHA reports, manuscript clearance, report clearance, guidelines for report, major publications, publications, data, peer review, publishing
Financial ServicesDHS|OHA SharedManagement of Financial SystemsDHS|OHA 040-02312/10/201512/10/2015Statewide Financial Management Services, SFMA, Oregon Statewide Payroll Application, OSPA, replacing financial system, financial system, acquisition of financial system, modification of financial system, financial system enterprise model, financial manage
Human ResourcesDHS|OHA SharedManagement Service Layoff PolicyDHS|OHA 060-0279/13/2002Management Service Layoff Policy
Human ResourcesDHS|OHA SharedManagement Service Layoff ProcedureDHS|OHA 060-027-019/13/2002Management Service Layoff Procedure
Director's OfficeOHAManager Tool: Appreciative Inquiry Exercise for Managers and TeamsOHA 010-023-062/1/2021Alternate, activities, alternate schedule, appreciative inquiry, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible, flexible work sol
Director's OfficeOHAManager Tool: Working in a Different State - Topics to ConsiderOHA 010-023-091/25/2021Alternate, activities, alternate schedule, appreciative inquiry, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible, flexible work sol
Director's OfficeDHS|OHA SharedManaging Furniture and Supplies for Remote WorkersDHS|OHA 010-023-0211/1/2021Computer, flexible, flexible work, hiring, information technology, IT, remote, remote work, ordering, purchasing, shipping, supplies
Director's OfficeDHS|OHA SharedManaging IT equipment for remote workersDHS|OHA 010-023-0111/1/2021Computer, flexible, flexible work, hiring, information technology, IT, remote, remote work, ordering, purchasing, shipping, supplies
Information SecurityDHS|OHA SharedManaging Password ProcessDHS|OHA 090-003-0410/24/20162/5/2018Characters, compromised, incident, pass phrase, password, strong, user
Information SecurityDHS|OHA SharedMedia Disposal ProcessDHS|OHA 090-011-018/2/2021CJI, CJIS, Criminal Justice Information, Criminal Justice Information Services, digital, disposal, dispose, disposition, electronic media, electronic waste, e-waste, federal tax information, FTI, Internal Revenue Service, IRS, media, overwriting, payment
Information SecurityDHS|OHAMedia Disposal Process Map-Criminal Justice Information (CJI)DHS|OHA 090-011-027/12/20217/12/2021CJI, CJIS, Criminal Justice Information, Criminal Justice Information Services, digital, disposal, dispose, disposition, electronic media, electronic waste, e-waste, federal tax information, FTI, Internal Revenue Service, IRS, media, overwriting, payment
Information SecurityDHS|OHA SharedMedia Disposal Process Map-Federal Tax Information (FTI)DHS|OHA 090-011-037/12/2021Media Disposal Process Map-Federal Tax Information (FTI)
Information SecurityDHS|OHA SharedMedia Disposal Process Map-Protected InformationDHS|OHA 090-011-047/12/2021Media Disposal Process Map-Protected Information
Information SecurityDHS|OHA SharedMedia Protection and Disposal PolicyDHS|OHA 090-0117/12/20218/2/2021CJI, CJIS, Criminal Justice Information, Criminal Justice Information Services, digital, disposal, dispose, disposition, electronic media, electronic waste, e-waste, federal tax information, FTI, Internal Revenue Service, IRS, media, overwriting, payment
Human ResourcesDHS|OHA SharedMembership Dues PolicyDHS|OHA 060-0193/27/2002Membership Dues Policy
Human ResourcesDHS|OHA SharedMembership Dues ProcedureDHS|OHA 060-019-013/27/2002Membership Dues Procedure
Director's OfficeDHS|OHA SharedMenu Planning for Healthy Meetings, Conferences and Events GuidlinesDHS|OHA 010-019-03Menu Planning for Healthy Meetings, Conferences and Events Guidlines
Human ResourcesDHS|OHA SharedMilitary Donated Leave Program - Employees Donating Leave ProcedureDHS|OHA 060-031-013/3/2005Military Donated Leave Program - Employees Donating Leave Procedure
Human ResourcesDHS|OHA SharedMilitary Donated Leave Program - Employees Requesting Leave ProcedureDHS|OHA 060-031-023/3/2005Military Donated Leave Program - Employees Requesting Leave Procedure
Privacy OfficeDHSMinimum Necessary Standard for Releasing Personally Identifiable Information PolicyDHS 100-0047/20/20093/6/2017Authorization, disclosures, minimum, necessary personally identifiable information, PII
Office of Information ServicesDHS|OHA SharedMobile Communication Device Coordination GuidelinesDHS|OHA-070-001-043/19/201512/7/2020Air cards, approved personal devices, agency-owned MCDs, BYOD, Bring Your Own Device, cell phones, cellular service, communication, corporate devices, device, encryption, hotspot, line of service, MCD, Mi-Fi, mobile, mobile communication device, mobile co
Office of Information ServicesDHS|OHA SharedMobile Communication Device PolicyDHS|OHA 070-0018/11/200312/7/2020Active sync, air cards, approved personal devices, agency-owned MCDs, BYOD, Bring Your Own Device, cell phones, cellular, communication, corporate devices, DEP, device, encryption, enrollment, line of service, Mi-Fi/Hotspot/modem, mobile, mobile communica
Office of Information ServicesDHS|OHA SharedMobile Operating System Upgrade GuidelinesDHS|OHA 070-001-053/19/201512/7/2020Air cards, approved personal devices, agency-owned MCDs, authentic operating system software, BYOD, Bring Your Own Device, cell phones, cellular service, communication, corporate devices, device, encryption, firmware, hotspot, jailbreaking, line of servic
FacilitiesDHS|OHA SharedModular Furniture Ordering PolicyDHS|OHA 030-0052/15/2002Modular Furniture Ordering Policy
Director's OfficeDHS|OHA SharedMovement Ideas for Healthy Meetings, Conferences and EventsDHS|OHA 010-019-04Movement Ideas for Healthy Meetings, Conferences and Events
Human ResourcesDHS|OHA SharedNepotism PolicyDHS|OHA 060-0203/27/20025/6/2019Nepotism Policy
Office of Information ServicesDHS|OHA SharedNew/Change Coordinator Access Process Map - High LevelDHS|OHA 070-001-0133/20/201612/7/2020Active sync, air cards, approved personal devices, agency-owned MCDs, BYOD, Bring Your Own Device, cell phones, cellular service, communication, corporate devices, device, hotspot, line of service, MCD, Mi-Fi, , mobile, mobile communication device, mobile
Director's Office/GAODHS|OHA SharedNon-Discrimination on the Basis of Disability for Programs, Services and Activities PolicyDHS|OHA 010-0052/1/2006Non-Discrimination on the Basis of Disability for Programs, Services and Activities Policy
Director's OfficeDHS|OHA SharedNon-Discrimination on the Basis of Disability PolicyDHS|OHA 010-0051/1/200212/1/2021Non-Discrimination on the Basis of Disability
Human ResourcesDHS|OHA SharedOffice Closure - Weather or Hazard ProcedureDHS|OHA 060-021-013/27/20022/1/2012Office Closure - Weather or Hazard Procedure
FacilitiesDHS|OHA SharedOffice Design Standards GuidlinesDHS|OHA 030-0062/15/2002Office Design Standards Guidlines
FacilitiesDHS|OHA SharedOffice Light Management GuideDHS|OHA 080-012-0110/2/20178/2/2018Accommodation, ADA, American with Disabilities Act, ergo, light, lighting, light sensitivity
FacilitiesDHS|OHA SharedOffice Lighting Management PolicyDHS|OHA 080-01210/2/20178/2/2018Accommodation, ADA, American with Disabilities Act, ergo, light, lighting, light sensitivity
Privacy OfficeOHAOHA Business Associate Relationships PolicyOHA 100-0137/22/201410/3/2016Business associate, Business associate agreement, Breach, Privacy, Protecting privacy, Release of information, Protected health information, PHI, Protected individual information, PII, Disclose, Disclosure, HIPAA, Create, Receive, Maintain, Transmit
Safety & HealthDHS|OHA SharedOSHA 300 Log PolicyDHS|OHA 080-003-01 8/8/2006OSHA 300 Log Policy
Safety & HealthDHS|OHA SharedOSHA Log PolicyDHS|OHA 080-003 8/8/2006OSHA Log Policy
Financial ServicesDHS|OHA SharedOut-of-State Travel Authorization Process StepsDHS|OHA 040-009-025/28/20088/3/2020Out-of-State Travel Authorization
Human ResourcesDHS|OHA SharedPaid Leave for Job Interviews PolicyDHS|OHA 060-01610/2/2006Paid Leave for Job Interviews Policy
Information SecurityDHS|OHA SharedPassword Policy DHS|OHA 090-01410/14/2021Account access rights, Advanced authentication, AA, default password, Multi-Factor Authentication, MFA, password
Human ResourcesDHS|OHA SharedPay Practices ProcedureDHS|OHA 060-029-01 12/22/2003Pay Practices Procedure
Financial ServicesDHS|OHA SharedPayroll Distribution GuidelineDHS|OHA 040-007-0211/2/20208/31/2012Approve, approved, approving, confidentiality, delegation of authority, document management, ePayroll, internal records, maintaining payroll records, paycheck, payday, payroll, payroll processing, payroll reporting, time, timely payroll reporting, Workday
Financial ServicesDHS|OHA SharedPayroll Error Corrections ProcudureDHS|OHA 040-007-055/1/2008Payroll, payday, etime, e-time, document management, delegation of authority, internal records, confidentiality, payroll processing, timely payroll reporting, payroll reporting, approving time, maintaining payroll records
Financial ServicesDHS|OHA SharedPayroll Garnishment PolicyDHS|OHA 040-0042/28/200211/2/2020Garnishment, wages, payroll
Financial ServicesDHS|OHA SharedPayroll Garnishment ProcessDHS|OHA 040-004-012/28/200211/2/2020Garnishment, wages, payroll
Financial ServicesDHS|OHA SharedPayroll Management PolicyDHS|OHA 040-0072/28/200211/2/2020Payroll, payday, ePayroll,, Workday, document management, delegation of authority, internal records, confidentiality, payroll processing, timely payroll reporting, payroll reporting, approving time, maintaining payroll records
Office of Information ServicesDHS|OHA SharedPersonal Device Request Map - High LevelDHS|OHA 070-001-0123/20/201612/7/2020Active sync, air cards, approved personal devices, agency-owned MCDs, BYOD, Bring Your Own Device, cell phones, cellular service, communication, corporate devices, device, encryption, OIS Collaborative Communications, line of service, Mi-Fi/Hotspot/modem,
Human ResourcesDHS|OHAPersonal Use of Social MediaDHS|OHA 060-0459/9/20199/9/2019Chat, chatting, discipline, email, Facebook, message, Messenger, post, social media, Twitter, internet, posting, MySpace, Google, Skype, YouTube, privacy, private, protected, termination
Financial ServicesDHS|OHA SharedPetty Cash Funds PolicyDHS|OHA 040-0177/1/20092/2/2020Petty Cash Funds Policy
Privacy OfficeDHSPolicy on the Business Associate Relationship between DHS and OHA PolicyDHS 100-01311/7/20163/6/2017HIPAA, business associate, BA, covered entity, CE, privacy
Director's OfficeDHS|OHA SharedPolitical Activity PolicyDHS|OHA 010-00310/19/2004Political Activity Policy, employees of their rights and obligations under the federal Hatch Act, National Voter Registration
Privacy OfficeDHS|OHA SharedPrivacy PolicyDHS|OHA 100-0011/10/2022Awareness, disclosure, Health Insurance Portability and Accountability Act, HIPAA, protected health information, PHI, safeguard, training, personally identifiable information
Information SecurityDHS|OHA SharedPrivileged Access and Management ProcessDHS|OHA 090-003-01 10/30/20152/1/2021Access, approver, authorized, Data Center Services, DCS, Identity and Access Management group, ID and Access group, PAAA, privileged, Privileged Access Authorized Approver
Information SecurityDHS|OHA SharedPrivileged Access and Management Process MapDHS|OHA 090-003-02   3/6/20172/1/2021Privileged Access and Management Process Map
Director's OfficeDHS|OHA SharedPROCESS : Shared and Central Services Policy Committee Policy Review ProcessDHS|OHA 010-001-034/8/20194/5/2019Committee Policy Review Process
Contracts and ProcurementDHS|OHA SharedPublic Contracting Authority and Overview for Supplies and Services Contracts PolicyDHS|OHA 020-0015/10/20027/28/2009Public Contracting Authority and Overview for Supplies and Services Contracts
Director's OfficeOHAPublic Record RequestOHA 010-0106/9/20085/6/2019Records, Information request, Public records, Release of information
Director's OfficeDHSPublic Records Requests, Fees and WaiversDHS 010-0106/9/200812/18/2017Data, data request, fee, fee waiver, information request, public records, public records request, release of information, waiver
Publications and Creative ServicesDHS|OHA SharedPublication design, distribution and storage PolicyDHS|OHA 130-0012/22/20027/10/2017Publications, forms, brochures, posters, flyers, marketing, advertisements, video, animation, logos, artwork, photos, graphic design, layout, printing, writing, editing, distribution, mailing, storage, branding, style guide
Publications and Creative ServicesDHS|OHA SharedPublication Development GuidelinesDHS|OHA 130-001-0412/12/2016Design Development Guidlines
Financial ServicesDHS|OHA SharedPurchase Order Transaction System (SPOTS) Card PolicyDHS|OHA 040-0195/10/200210/1/2010Small Purchase Order Transaction System (SPOTS) Card Policy
Director's OfficeDHSRace, Ethnicity, Language, and Disability Demographic (REALD) DataDHS 010-02612/1/2020Collect, collecting, collection, collections standards, data, demographics, disability, equity, ethnic, ethnicity, functional limitation, language, multiracial, race, racial, REALD, reporting, standards
Human ResourcesDHS|OHA SharedReasonable AccommodationMSC 060-0348/22/200711/2/2020Accommodate, accommodation, ableism, ADA, adjustments, American’s with Disabilities Act, disabilities, disability, disabled, ergonomics, lighting, reasonable
Human ResourcesDHS|OHA SharedReasonable Accommodation for Job Applicants ProcedureDHS|OHA 060-034-019/28/20068/22/2007Reasonable Accommodation for Job Applicants Procedure
Human ResourcesDHSReasonable Accommodation in Employment ProcessDHS 060-034-0210/21/2020Accommodate, accommodation, ableism, ADA, adjustments, American’s with Disabilities Act, disabilities, disability, disabled, ergonomics, lighting, reasonable
Human ResourcesDHS|OHA SharedReasonable Accommodation PolicyDHS|OHA 060-0349/28/20068/22/2007Reasonable Accommodation Policy
Financial ServicesDHS|OHA SharedReceipting of Checks and Other Negotiable Instruments PolicyDHS|OHA 040-0132/7/201012/4/2015Checks, money orders, negotiable instruments, payments, cash-in, cash receipts, credit cards, accepting credit card payments, money in, deposits, personal checks, cash shortage, cash overage
Financial ServicesDHS|OHA SharedReconciliation and Replenishment of Petty CashDHS|OHA 040-017-032/2/2020Accounting, authorization, authority, cash, checks, custodian, delegation, disbursement, fund, negotiable, petty, receipting, reconciliation, spending
Director's OfficeDHS|OHA SharedRecords Retention and Management PolicyDHS|OHA 010-018 1/1/20163/27/2019Archiving, archivist, documents, records, retention, storage
Director's OfficeOHARecords Retention and Management StructureOHA 010-0189/1/20163/27/2019Archive, archiving, archivist, cloud, destroy, destruction, disposal, documents, electronic storage, email, IM, instant messaging, records, retention, storage, text messaging, voicemail
Director's OfficeDHS|OHA SharedRecords retention guidelinesDHS|OHA 010-018-011/1/20163/27/2019Archiving, archivist, documents, records, retention, storage
Financial ServicesDHS|OHA SharedReduction of Expense PolicyDHS|OHA 040-01512/1/200812/4/2015ROX, reduction of expense, expense, revenue,
Financial ServicesDHS|OHA SharedRefreshment, Meals, Hospitality PolicyDHS|OHA 040-0062/28/2002Reduction of Expense
Financial ServicesDHS|OHA SharedRefreshment, Meals, Hospitality ProcedureDHS|OHA 040-006-012/28/2002Guidance on Allowable Expenditures at DHS Sponsored Events
Human ResourcesDHS|OHA SharedReinstatement and Reemployment of Injured Workers ProcedureDHS|OHA 060-036-018/1/20079/25/2008Reinstatement and Reemployment of Injured Workers Procedure
Privacy OfficeDHS|OHA SharedRelease & Waivers for Use and Disclosure for Research and Reporting PolicyDHS|OHA 100-0107/22/201410/3/2016IRB, Institutional Review Board, HIPAA, HITECH, Research, Waivers, Privacy, Genetic research
Director's OfficeOHARemote Work GuideOHA 010-023-081/25/2021Alternate, activities, alternate schedule, appreciative inquiry, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible, flexible work sol
Privacy OfficeOHAReport and Response to Privacy and Security Incidents PolicyOHA 100-0147/22/201410/3/2016Individual privacy, Protecting privacy, Release of information, Releasing information, Breach, Reporting, Incident, Privacy Incident, Privacy and Security Incident
Background Check UnitDHS|OHA SharedReporting of New Criminal or Abuse Activity ProcedureDHS|OHA 060-010-031/26/20106/30/2012Reporting of New Criminal or Abuse Activity Procedure
Office of Information ServicesDHS|OHA SharedRequest Mobile Device or Accessories - High LevelDHS|OHA 070-001-083/20/201612/7/2020Active sync, approved personal devices, agency-owned MCDs, BYOD, Bring Your Own Device, cellular service, communication, corporate devices, device, encryption, enrollment, jailbreaking, line of service, MCD, mobile, mobile communication device, mobile com
Director's Office/GAODHS|OHA SharedRequesting Reasonable Modifications by Client Applicants, Clients and Members of the Public ProcedureDHS|OHA 010-005-042/1/2006Requesting Reasonable Modifications by Client Applicants, Clients and Members of the Public Procedure
Director's OfficeDHS|OHA SharedReturn of Equipment for remote workersDHS|OHA 010-023-0312/6/2021Alternate, activities, alternate schedule, appreciative inquiry, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible work flexible, fle
Financial ServicesDHS|OHA SharedRevolving Fund 180-Day Check Cancellation PolicyDHS|OHA 040-012 7/1/200712/10/2015Revolving Fund, 180 day, cancelled checks
Financial ServicesDHS|OHA SharedRevolving Fund 180-Day Check Cancellation ProcedureDHS|OHA 040-012-017/1/2007Revolving Fund 180 Day Check Cancellation Procedure
Director's OfficeDHS|OHA SharedRule Advisory Committees PolicyDHS|OHA 010-0122/4/2015Rule Advisory Committees Policy
Safety & HealthDHS|OHA SharedSafety Committees in the Workplace GuidelinesDHS|OHA 080-007-01 2/19/2016afety Committee, workplace safety, prevention, safety guidelines
Safety & HealthDHS|OHA SharedSafety Committees in the Workplace PolicyDHS|OHA 080-007 3/3/20042/19/2016Accident, illness, prevention, Safety Committee, workplace safety
Safety & HealthDHS|OHA SharedSafety Inspections PolicyDHS|OHA 080-0018/12/20028/8/2006Safety Inspections Policy
Director's Office/GAODHS|OHA SharedScheduling a Sign Language Interpreter/Real-Time Captioner ProcedureDHS|OHA 010-005-022/1/2006Scheduling a Sign Language Interpreter/Real-Time Captioner Procedure
Office of CommunicationsDHS|OHA SharedSensitive Issues PolicyDHS|OHA 120-0032/22/20026/22/2005Guidelines for Public Communications on Sensitive Issues Policy
Office of CommunicationsDHS|OHA SharedSensitive Issues ProcedureDHS|OHA 120-003-012/22/20026/22/2005Sensitive Issues Procedure
Information SecurityDHS|OHAService Account Password and Management ProcessDHS|OHA 090-003-01511/5/20185/3/2021Access, account, controls, exceptions, password, service, service account
Information SecurityDHS|OHAService Account Process MapDHS|OHA 090-003-01411/5/20185/3/2021Access, account, controls, password, requestor, service, service account
Information SecurityDHS|OHAService Account Request ProcessDHS|OHA 090-003-01311/5/20185/3/2021Access, account, controls, password, requestor, service, service account
Director's OfficeOHASetting up the Home OfficeOHA 010-023-0410/20/2020Alternate, activities, alternate schedule, appreciative inquiry, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible, flexible work sol
Director's OfficeDHS|OHA SharedShared and Central Services Policy Process MapDHS|OHA 010-001-028/1/2014Shared and Central Services Policy Process Map
Human ResourcesDHS|OHA SharedSick Leave With Pay ProcedureDHS|OHA 060-017-012/25/2002Sick Leave With Pay Procedure
Office of CommunicationsDHS|OHA SharedSocial Media Use for Agency PromotionDHS|OHA 120-0059/10/2018App, application, Facebook, Google, Instagram, internet, Pinterest, posting, promotion, publicity, social media, social networking, Twitter, web, website, YouTube
Financial ServicesDHS|OHA SharedSponsored Travel Expense Reimbursement Process StepsDHS|OHA 040-021-01 10/1/20108/3/2020Out-of-state travel, sponsored travel, third party sponsor, in-state travel, employee travel
Financial ServicesDHS|OHA SharedSponsored Travel PolicyDHS|OHA 040-0217/1/20038/3/2020Sponsored Travel Policy
Financial ServicesDHS|OHA SharedSPOTS Card Abuse or Misuse ProcedureDHS|OHA 040-019-0610/1/2010Small Purchase Order Transaction System (SPOTS) Card
Financial ServicesDHS|OHA SharedSPOTS Card Application and Issuance ProcedureDHS|OHA 040-019-0210/1/2010SPOTS Card Application and Issuance Procedure
Financial ServicesDHS|OHA SharedSPOTS Card Documentation and Reconciliation Requirements ProcedureDHS|OHA 040-019-0510/1/2010Small Purchase Order Transaction System (SPOTS) Card
Financial ServicesDHS|OHA SharedSPOTS Card Program Authority ProcedureDHS|OHA 040-019-0110/1/2010SPOTS Card Program Authority Procedure
Financial ServicesDHS|OHA SharedSPOTS Card Program Review and Audit ProcedureDHS|OHA 040-019-0810/1/2010Small Purchase Order Transaction System (SPOTS) Card
Financial ServicesDHS|OHA SharedSPOTS Card Purchases ProcedureDHS|OHA 040-019-0410/1/2010Small Purchase Order Transaction System (SPOTS) Card
Financial ServicesDHS|OHA SharedSPOTS Card Security ProcedureDHS|OHA 040-019-0310/1/2010Small Purchase Order Transaction System (SPOTS) Card
Financial ServicesDHS|OHA SharedSPOTS Card Training ProcedureDHS|OHA 040-019-07 10/1/2010Small Purchase Order Transaction System (SPOTS) Card
FacilitiesDHS|OHA SharedState Issued Phone Cards PolicyDHS|OHA 030-0082/15/20026/17/2002DHS State Issued Phone Cards Policy
FacilitiesDHS|OHA SharedState Issued Phone Cards ProcedureDHS|OHA 030-008-016/17/20026/17/2002State Issued Phone Cards Procedure
FacilitiesDHS|OHA SharedState Vehicle Use Sharing PolicyDHS|OHA 030-0072/15/2002State Vehicle Use Sharing Policy
Information SecurityDHS|OHA SharedThird Party Entity Approval for System Access ProcessDHS|OHA 090-003-08 9/6/20169/12/2018Information Exchange, Third Party, Contractor, Access, Exchange, Data Use Agreement, Access Agreement, Information Owner, Coordinator, RACF Administrator, InfoEx, Access Administrator, Requestor, InfoEx Coordinator, ISPO, 785, AA, DUA, Contracts.
Information SecurityDHS|OHA SharedThird Party Entity Approval for System Access Process MapDHS|OHA 090-003-099/6/20169/12/2018Information Exchange (InfoEx) Access Agreement (AA) Process [High Level]
Financial ServicesDHS|OHA SharedTime and Attendance Records GuidelineDHS|OHA 040-007-011/1/2008Payroll, payday, etime, e-time, document management, delegation of authority, internal records, confidentiality, payroll processing, timely payroll reporting, payroll reporting, approving time, maintaining payroll records
Financial ServicesDHS|OHA SharedTime and Attendance Records ProcedureDHS|OHA 040-007-011/1/2020Payroll, payday, Workday, ePayroll, document management, delegation of authority, internal records, confidentiality, payroll processing, timely payroll reporting, payroll reporting, approving time, maintaining payroll records
Human ResourcesDHS|OHA SharedTobacco Free Campus PolicyDHS|OHA 060-0415/30/20085/1/2012Tobacco Free Campus Policy
Safety & HealthOHATobacco Free Facilities and ServicesOHA 140-0019/28/2018Addiction, addictions, adult, foster homes, housing, inhalant delivery systems, mental health, mental health treatment, residential treatment, supported housing, tobacco, treatment, treatment programs
Director's OfficeDHSTrauma-Informed Organization PolicyDHS 010-02212/2/201912/2/2019Disabilities, disability, historic, intergenerational, race, racial, RiSE, resilience, secondary trauma, trauma, trauma informed, trauma informed approach, trauma informed care, trauma informed organization, trauma informed practice, vicarious trauma
Financial ServicesDHS|OHA SharedTravel Advances and Corporate Travel CardsDHS|OHA 040-008-018/3/2020Travel Advances and Travel Cards
Financial ServicesDHS|OHATravel Advances and Corporate Travel Cards040-008-022/28/20028/3/2020travel advance, corporate travel card, credit card, travel card, advance, corporate credit card
Financial ServicesDHS|OHA SharedTravel Advances and Travel Cards Frequently Asked QuestionsDHS|OHA 040-008 FAQTravel Advances and Travel Cards Frequently Asked Questions
Financial ServicesDHS|OHA SharedTravel Advances and Travel Cards PolicyDHS|OHA 040-0082/28/20025/1/2020Travel Advances and Travel Card
Financial ServicesDHS|OHA SharedTravel Approval and Reimbursment PolicyDHS|OHA 040-0092/28/20028/3/2020Travel Advances and Travel Cards Travel Approval and Reimbursment
Financial ServicesDHS|OHA SharedTravel Reimbursement ProcedureDHS|OHA 040-009-012/28/20025/1/2020Travel Reimbursement, Travel Advances and Travel Cards
Office of CommunicationsDHS|OHA SharedUnauthorized Patient Leave Communications PolicyDHS|OHA 120-0026/17/2005Unauthorized Patient Leave Communications Policy
Office of CommunicationsDHS|OHA SharedUnauthorized Patient Leave Communications ProdedureDHS|OHA 120-002-016/22/2005Unauthorized Patient Leave Communications Prodedure
Director's OfficeOHAUpdating Workday: Registering for Remote Work and Accessing Flexible Work SolutionsOHA 010-023-0212/7/2020Alternate, activities, alternate schedule, appreciative inquiry, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible, flexible work sol
Director's OfficeOHAUpdating Workday: Reviewing, Changing or Removing Remote Work Status, Updating Asset ListsOHA 010-023-0312/9/2020Alternate, activities, alternate schedule, appreciative inquiry, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible, flexible work sol
Director's OfficeDHS|OHA SharedUse of Collaborative Messaging, Video, and Recording ToolsDHS|OHA 010-02411/2/2020Audio, chat, collaboration, communication, IM, instant messaging, recording, sharing, Stream, Teams, YouTube, video, Zoom
Human ResourcesDHS|OHA SharedUse of Information about OYA and DHS Employees who are Subjects of a CPS Assessment PolicyDHS|OHA 060-0339/16/2006Use of Information about OYA and DHS Employees who are Subjects of a CPS Assessment Policy
Human ResourcesDHS|OHA SharedUse of Information about OYA and DHS Employees who are Subjects of a CPS Assessment ProcedureDHS|OHA 060-033-019/20/2006Use of Information about OYA and DHS Employees who are Subjects of a CPS Assessment Procedure
Human ResourcesDHS|OHA SharedUse of State Property PolicyDHS|OHA 060-0378/10/20079/25/2008Use of State Property Policy
Information SecurityDHS|OHA SharedUser Access ProcessDHS|OHA 090-003-0510/28/20158/2/2021Access, access control, account, control, email, employees, individual, individual user profile, network, Office of Human Resources, OIS Service Desk, personnel action request, profile, program access coordinator, user
Information SecurityDHS|OHA SharedUser Access Process MapDHS|OHA 090-003-0610/28/20158/2/2021User Access Process - Employee Map
Privacy OfficeDHSUses and Disclosures of Individual Information PolicyDHS 100-0037/12/20093/6/2017Individual Privacy, Notice of Privacy Practices, NPP, Protecting Privacy, Release of Information, Protected Health Information, PHI, Protected Individual Information, PII, Authorization, Releasing Information, Disclose, Disclosur
Office of Information ServicesDHS|OHA SharedUsing a Personal Communication Device for State Business Process StepsDHS|OHA 070-001-06 3/19/201512/7/2020Active sync, air cards, approved personal devices, BYOD, bring your own device, cell phones, cellular service, communication, device, encryption, hotspot, MCD, Mi-Fi, mobile, mobile communication device, mobile device management, MDM, modem, OIS Collabora
Director's Office/GAODHS|OHA SharedUsing the Oregon Telecommunications Relay Service ProcedureDHS|OHA 010-005-052/1/2006Using the Oregon Telecommunications Relay Service Procedure
Human ResourcesDHS|OHA SharedVacation Leave and Payoff ProcedureDHS|OHA 060-018-012/25/2002Vacation Leave and Payoff Procedure
Safety & HealthDHS|OHA SharedVehicle Use for State Business Frequently Asked QuestionsDHS|OHA 080-005-FAQ5/21/2010Vehicle Use for State Business Frequently Asked Questions
Safety & HealthDHS|OHA SharedVehicle Use for State Business PolicyDHS|OHA 080-00510/1/20035/7/2010Vehicle Use for State Business Policy
Safety & HealthDHS|OHA SharedVehicle Use for State Business ProcedureDHS|OHA 080-005-0110/2/20035/21/2010Vehicle Use for State Business Procedure
FacilitiesDHS|OHA SharedVoice Mail PolicyDHS|OHA 030-0092/15/2002Voice Mail Policy, Retrieve phone messages
Information SecurityDHS|OHA SharedVulnerability Assessment ProcessDHS|OHA-090-007-0110/16/20156/7/2021Applications, assessment, Centers for Medicare & Medicaid Services, CJIS, CMS, Criminal Justice Information System, development, Federal Tax Information, FTI, platform, public facing, requirements, risk, Social Security Administration, SSA, stakeholders
Information SecurityDHS|OHA SharedVulnerability Assessment Process MapDHS|OHA 090-007-0210/16/20156/7/2021Vulnerability Assessment Process Map
Human ResourcesDHS|OHA SharedWeigh Tests and Final Fitness Determinations on Non-Institution ODHS|OHA EmployeesDHS|OHA 060-010-053/7/20223/7/2022Weigh Tests and Final Fitness Determinations on Non-Institution ODHS|OHA Employees
Financial ServicesDHS|OHA SharedWork Charge Codes and Labor Cost Override Codes ProcedureDHS|OHA 040-007-045/1/2008Payroll, payday, etime, e-time, document management, delegation of authority, internal records, confidentiality, payroll processing, timely payroll reporting, payroll reporting, approving time, maintaining payroll records
Director's OfficeDHSWorking Remote - Within the state of OregonDHS 010-023-029/13/2021Alternate worksite, flexible, remote, remotely, remote work, telecommute
Director's OfficeDHSWorking Remotely Out of StateDHS 010-023-049/13/2021Alternate, activities, alternate schedule, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible, flexible work solutions, flexibility, f
Director's OfficeDHSWorking Remotely: Computer Hardware, Software, Equipment and SuppliesDHS 010-023-0610/4/202110/4/2021Alternate, activities, alternate schedule, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible, flexible work solutions, flexibility, f
Director's OfficeDHSWorking Remotely: Confidentiality and SecurityDHS 010-023-039/13/2021Alternate, activities, alternate schedule, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible, flexible work solutions, flexibility, f
Director's OfficeDHSWorking Remotely: Work Hours, Availability, Leave and Overtime RequestsDHS 010-023-059/13/2021Alternate, activities, alternate schedule, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible, flexible work solutions, flexibility, f
Director's OfficeDHS|OHA SharedWorking with the Legislature Frequently Asked QuestionsDHS|OHA 010-002 FAQ10/1/2003Working with the Legislature Frequently Asked Questions, FAQ
Director's OfficeDHS|OHA SharedWorking with the Legislature PolicyDHS|OHA 010-00210/1/2003Guide to Lobbying in Oregon, Working with the Legislature Policy
Safety & HealthDHS|OHA SharedWorkplace Breastfeeding Support PolicyDHS|OHA 010-02011/7/201612/18/2017Breastfeeding, breast milk, expressing, nursing, lactation, pumping
Safety & HealthDHS|OHA SharedWorkplace Breastfeeding Support Policy GuidelinesDHS|OHA 010-020-0112/18/2017Breastfeeding, breast milk, expressing, nursing, lactation, pumping, harassment, discrimination
Director's OfficeDHS|OHA Workplace Gambling PolicyDHS|OHA 010-0259/14/2020Chance, charitable gaming, charity, gambling, gambling disorder, gaming, internet, problem, raffle, restrictions, workplace



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