Industrial property filing
The Department of Revenue assists Oregon counties in the appraisal and valuation of Oregon industrial properties with a real property improvement value of more than $1 million.
"Industrial property" means a facility or property engaged in manufacturing or processing which includes, but is not limited to sawmills, plywood and veneer plants, paper and pulp mills, food processing facilities, bakeries, flour mills, chemical processing operations, refineries, breweries, wineries, bottling operations, machine shops, metal rolling mills, metal fabrication facilities, smelters, printing and publishing operations, seed processing operations, permanent sand and gravel operations, and electronic and high technology manufacturing operations (OAR 150-306-0100).
"Improvements" or "real property improvements," for determining responsibility for property of more than $1 million, means improvements erected upon, above or affixed to the land but not the land itself. Improvements include, but aren't limited to yard improvements, buildings, structures, and real property machinery and equipment. Improvements do not include site development and personal property.
Through an account review and transfer process we determine appraisal responsibility for industrial property and provide this information to the county [ORS 306.126(1)(4)].
We determine the value of a property through a physical appraisal (ORS 308.411) and information provided by the taxpayer in the annual filing (ORS 308.290).
Filing requirements
State-appraised industrial taxpayers must file a completed Industrial Property Return (IPR) postmarked by
March 15 of each year [ORS 308.290(4)]. Extensions to the filing deadline are not allowed, however if March 15 falls on a weekend returns are accepted until the end of day that following Monday.
Oregon law requires that all costs of real and personal property be reported on the IPR. All information contained in the IPR is held confidential (OAR 150-192-0500).
Some state-appraised industrial property may be exempt from taxation; however, we are still responsible for the appraisal and valuation of the property and a completed IPR is still required.
After we determine the value of a property, we advise the county assessor of its real market value (ORS 306.126 (2)(a)).
Guidelines for the Industrial Property Return (IPR)
- Organize property by county property ID.
- Organize the real and personal property by category within each account.
- Provide the asset number and asset description for each asset.
- Provide detailed asset descriptions and avoid reporting project additions or retirements as a lump sum.
- Report additions and deletions to the correct account.
- Non-inventory supplies should not be reported as asset additions.
- Provide any other information that may affect your value. For example, going out of business, moving to another location, or selling of the property.
- Do not report your book or projected costs. Provide actual original costs, all indirect costs, and the year that the costs were incurred.
- Do not report the cost of your land.
- Do not report any costs associated with the items that are not on site as of the January 1 assessment date, such as prepayments. If you own assets in another location in Oregon, you may have to report them for that location.
- Submit your completed return by March 15 to avoid a late filing penalty. If March 15 falls on a weekend, the deadline is the following Monday.
- If you are filing a return and claiming tax exemptions, please ensure all supporting documentation is completed and ready for submission.
When reporting machinery and equipment
- Provide a detailed description of all costs for additions including the cost of the asset, freight charges, mechanical and electrical installation, special footing, foundations and supports, construction interest, engineering as well as any excess costs such as demolition, relocating, or retrofitting.
- Identify any rebuilds, remodels, upgrades, major maintenance costs, etc.
- Report your asset retirements so they are not included in your assessment.
- Retire all costs associated with the asset being retired including any rebuilds, remodels, or upgrades.
- You are not required to report assets that are not assessable, such as vehicles licensed and registered with the DMV.
- Report leased assets and provide the information required on the appropriate schedule.
- Identify any asset that was purchased used. Provide date of manufacturing and original cost, if known.
- Identify and report equipment moved on or off site by intracompany transfer.
Cover Tab
Located at the top of the page, this tab displays the reporting year, company name, and site identification number relevant to the current workbook. Contact details for the Department of Revenue's assigned appraiser are provided at the bottom. For inquiries specific to this site, users should direct correspondence to the assigned appraiser.
Instruction Tab
This tab outlines the mandatory data fields specified in the workbook and provides key notifications concerning the reporting timeframe for applicable changes.
Schedule Tabs
Schedules are grouped by property type.
- Schedule 1 is used for reporting buildings, structures, and yard improvements.
- Schedule 2 is used for reporting machinery and equipment. The Department of Revenue defines machinery and equipment as equipment not easily moveable or permanently affixed to the land.
- Schedule 3 is used for reporting personal property. The Department of Revenue defines personal property as easily moveable equipment or possessions not permanently affixed to the land. Personal property also includes spare parts and non-inventory supplies. The Department of Revenue defines non-inventory supplies as assets that are not to be expended in the production of finished goods or not to be sold to customers.
- Schedule 4 is used for production and business information.
S1AL, S2AL, and S3AL Tabs
These tabs ending with “AL" display the Department of Revenue's current asset list for each account. They include navigation buttons to move between accounts. You must either select “No Change" from the dropdown menu in the header or update the Asset Status field. If an asset is marked as “Retired," it will automatically populate in Schedule 1-C, Schedule 2-C, or Schedule 3-C where additional retirement details must be provided. If your company had more than 4,000 assets on your prior years filing, the AL list may not be included in your IPR workbook. In this situation, retired assets must be reported in the “Retired Assets Not Reported on Asset List" section of Schedule 1-C, Schedule 2-C, or Schedule 3-C. Ensure that each retired asset entry includes the previously reported asset number, asset description, original cost, and purchase or completion date.
S1BS, S2ME, and S3PP Tabs
These tabs are used to report changes to the accounts, such as additions, retirements, construction in progress, or land development. You can either select “No Change" in the header to apply to all schedules within the tab or complete the individual schedules as needed. For more details on each of these schedules, see the frequently asked questions below.
S4PR Tabs
The S4PR tab is used to report production and business information. It includes navigation buttons to move between production-related schedules. This schedule is for you to individually report production output, work schedules, and industry-related issues. Filling out this schedule is not required for a filing to be sufficient.
To sign up for Revenue Online you will need: Your federal employer identification number (FEIN), legal business name, letter ID, and industrial property account ID. Letter ID's are mailed to the company contact listed on our records during the registration process. If you have an existing Revenue Online account, you can navigate to the access management section and select “Add access to an account". This will allow you to add your industrial property account to your existing Revenue Online account. For all other Revenue Online related questions, please see the Revenue Online resource link in the resources section of this page.
Videos
To view the videos in full screen mode select the link below.
Frequently asked questions
Industrial Property Return
The Industrial Property Return workbook is used to report all real and personal property located at an industrial site as of 1 a.m. on January 1, of the assessment year. It is required by Oregon law under ORS 308.290 and ORS 311.216–311.229 and is used to ensure accurate valuation of taxable property. The return must be completed and submitted to the Oregon Department of Revenue by March 15 of each year. If March 15 falls on a weekend, the deadline is the following Monday.
Once all schedules
are completed and reviewed, the workbook must be uploaded to your company’s
Revenue Online (ROL) account. Do not mail the workbook to the county assessor.
If you need help accessing ROL, contact the Department of Revenue by phone at 503-945-8278 or PTDAdmin.SUPPORTUNIT@dor.oregon.gov.
Failure to file a sufficient return by the filing deadline may result in penalties under ORS 308.295. If March 15 falls on a weekend, the deadline is the following Monday. The penalty is $10 for every $1,000 (or fraction thereof) of assessed value, with a minimum of $10 and a maximum of $5,000. Additionally, unreported or understated property may be treated as omitted and subject to further assessment.
You must report all taxable and exempt real and tangible personal property at the site, including property in storage, non-inventory property held for sale, property not in service, and property on site before installation. All assets must be reported at full original cost, including direct and indirect costs such as labor, materials, freight, and installation.
Do not report raw
land, property already reported on another return, property located outside
Oregon, personal-use property, intangible property, inventories, licensed
vehicles, exempt farm machinery, or any property already listed on a county
return. Specific exclusions are outlined in ORS 307.020, 307.190, 307.325,
307.390, 307.394, and 307.400.
You must include documentation for any changes to property, contamination disclosures, exemption claims (such as for enterprise zones or commercial facilities under construction. You may also submit supporting information related to economic or functional obsolescence, such as plant closures, lease agreements, or production changes.
Yes, but if someone other than an employee is acting as your agent for property tax purposes, you must include a specific power of attorney with your return and grant them permissions to your Revenue Online account.
If you are reporting
exempt property, such as enterprise zone or construction in progress under ORS
307.330, you must include the appropriate exemption forms and documentation.
These should be filed with the county assessor by April 1, and the exempt
values must be included on the appropriate schedules.
Selecting “No Change”
from the dropdown menu in a schedule header indicates that there are no updates
to report for that section. In reporting tabs, selecting “No Change” at the top
will apply to all schedules within that tab. This helps streamline the filing
process and ensures that unchanged accounts are still acknowledged as reviewed.
No. All companies are required to complete and submit the Industrial Property Return workbook. Company-generated property lists will not be accepted in place of the official schedules. The workbook is designed to ensure consistency, accuracy, and compliance with Oregon Department of Revenue reporting requirements. If additional space is needed, you may use the “Add Rows" button within each schedule tab.
Online, you can withdraw or delete your submission on the same day it was filed.
If that time has passed, please contact your assigned appraiser using the web message portal. They will assist you with updating your return.
If you have questions about how to complete the workbook, need help interpreting the instructions, or are unsure about what to report, you can contact your assigned appraiser whose contact information can be found on the cover page of the workbook, or through ROL. If you have questions about setting up your Revenue Online account or accessing your workbook, contact the Department of Revenue's Industrial Property team by phone at 503-945-8278 or email PTDAdmin.SUPPORTUNIT@dor.oregon.gov. Assistance is available to help ensure your return is filed correctly and on time.
Appraisal
By statute, the Department
of Revenue (DOR) is responsible for maintaining the real market value of
qualifying industrial properties across the state. To ensure accuracy and
consistency, DOR conducts annual appraisals, including periodic physical
inspections and reappraisals. These on-site evaluations are the most reliable
method for determining real market value.
The department is required by statute (ORS 306.126) to appraise industrial properties with a real property market value over $1 million dollars. The department appraises the improvements (buildings, machinery, and personal property) and the county assessor's office appraises the land.
Per ORS 308.411 we
are required to inform the owner of the plant of our intent to physically
appraise the property and the date that appraisal will take place. If you are
unable to meet on the date scheduled, call the appraiser listed in the
"Pre-appraisal Letter" to arrange another date. Please provide
several alternate dates as close as possible to the originally scheduled
appraisal.
The first step upon
arrival is generally to meet with the owner(s) and/or knowledgeable staff to
discuss the operation, reviewing the questions you have already received from
us as well as explaining the options for providing income information, which you
will have also received. The appraiser will tour the facility with a
knowledgeable person. After this they will begin their field listing of the
assets. This may include measuring the building, taking notes, listing the
machinery and equipment noting make, model, capacity, etc., and taking
photographs of the machinery.
The information we gather is kept confidential according to statute. We do not release any information we gather while on your site. We will need to take photographs for our records to meet the appraisal standard requirement of certification as outlined in OAR 161-025-0060.
We work with
taxpayers to follow any safety procedures they have in place. If your policy is
that our appraiser(S) must have an escort you will need to provide an escort
for each appraiser and those escorts must be available for the duration of our
visit.
The amount of time we
need to complete our appraisal will vary depending on the size and complexity
of the facility. We try to minimize the time we must spend at your site while
still gathering the information we need to complete our appraisal.
Our appraisal process can take months to complete as we collect data on comparable properties and equipment, research market transactions, and compile and analyze data as we determine real market value.