State of Oregon: Accounting and reporting

Document title	Alpha/Number
01 Complete Chapter	01
Scope and applicability-policy effective 01/22/2018	01.05.00
Roles and responsibilities-effective 07/01/2001	01.10.00

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Document title	Alpha/Number
05 Complete Chapter	05
Overview-policy effective 02/12/2008	05.10.00
Fund and appropriation structure-effective 01/22/2018	05.20.00
General ledger and object structure-policy effective 02/12/2008	05.30.00.po
General ledger and object structure-procedure effective 02/12/2008	05.30.00.pr
Transaction code structure- policy effective 02/12/2008	05.35.00.po
Transaction code structure-procedure effective 02/12/2008	05.35.00.pr

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Document title	Alpha/Number
10 Complete Chapter	10
Management's responsibilities-policy effective 07/01/2001	10.10.00.po
Management's responsibilities-procedure effective 07/01/2001	10.10.00.pr
Transaction documentation requirements-policy effective 12/01/2004	10.15.00.po
Cash-policy effective 07/01/2001	10.20.00.po
Cash-procedure effective 04/04/2003	10.20.00.pr
Revenues-policy effective 07/01/2001	10.30.00.po
Revenues-procedure effective 07/01/2001	10.30.00.pr
Credit card acceptance for payment-policy effective 04/17/2008	10.35.00.po
Credit card acceptance for payment-procedure effective 04/17/2008	10.35.00.pr
Expenditures- effective 06/01/2012	10.40.00
Non-travel meals and refreshments-policy effective 07/28/2003	10.40.10
Capital and non-capital assets-policy effective 07/01/2001	10.50.00.po
Capital and non-capital assets-procedure effective 01/02/2002	10.50.00.pr
Employee assigned property-policy effective 02/02/2002	10.55.00
Information technology-policy effective 08/01/2010	10.60.00.po
Information technology-procedure effective 10/01/2007	10.60.00.pr
Approval of proposed fiscal systems-policy effective 07/29/2003	10.65.00.po
Security access to financial systems- effective 06/14/2017	10.70.00
ACH security- effective 10/01/2010	10.75.00
Auditing-policy effective 07/01/2003	10.80.00.po
Auditing-procedure effective 07/01/2003	10.80.00.pr
Approval of agency head transactions-policy effective 07/16/2001	10.90.00

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Document title	Alpha/Number
20 Complete Chapter	20
Budget adoption and reporting- effective 10/01/2004	20.10.00
Encumbrances- effective 07/01/2012	20.20.00
Expenditure and interfund transfer recognition-policy effective 07/01/2005	20.30.00.po
Expenditure and interfund transfer recognition-procedure effective 07/01/2005	20.30.00.pr
Reduction of expense- effective 07/01/2012	20.40.00
Revenue and interfund transfer recognition- effective 07/15/2012	20.50.00

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Document title	Alpha/Number
25 Complete Chapter	25
Management accounting-policy effective 07/01/2001	25.00.00.po
Management accounting-policy effective 07/01/2001	25.00.00.pr

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Document title	Alpha/Number
30 Complete Chapter	30
Statewide single audit- policy effective 04/02/2007	30.10.00.po
Statewide single audit-procedure effective 04/02/2007	30.10.00.pr
Statewide central services cost allocation-policy 10/26/2010	30.20.00.po
Statewide central services cost allocation-procedure effective 07/01/2001	30.20.00.pr
Cash management-policy effective 04/02/2007	30.30.00.po
Cash management-procedure effective 04/02/2007	30.30.00.pr
Subrecipient monitoring and audit reviews, effective 08-15-19	30.40.00

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Return to top of page

Chapter 35 - Accounts receivable management

Document title	Alpha/Number
35 Complete Chapter	35
Introduction- effective 12/11/2018	35.05.00
Account establishment- debtor inform. gathering effective 12/11/2018	35.20.20
Account establishment-ability to pay/deny services effective 12/11/2018	35.20.30
Account activity- sch. collection activity effective 07/01/2018	35.30.10
Account activity- invoicing and interest effective 12/11/2018	35.30.20
Account activity-definitions-liquidated/delinquent effective 07/16/2018	35.30.30
Account activity-telephone collections effective 12/11/2018	35.30.40
Account activity-letter collections effective 07/16/2018	35.30.50
Account activity-payment plans effective 07/01/2018	35.30.60
Account activity- skip tracing/asset location effective 12/11/2018	35.30.70
Account activity - offers in compromise effective 07/16/2018	35.30.80
Account activity-coordination of vendor payments-effective 08/22/2018	35.30.90
Account assignments-assign./exemptions effective 12/01/2018	35.40.10
Account assignments- collection fees effective 07/01/2018	35.40.20
Account assignments-Dept. of Revenue effective 07/16/2018	35.40.30
Uncollectible accounts- write-off guidelines effective 07/01/2018	35.50.10
Receivable reports- reporting liquidated/delinquent accts. effective 07/01/2018	35.60.10
Receivable reports - accounts receivable performance measures effective 02/09/2018	35.60.20
Interagency receivables- billings/payments/progressive actions effective 12/11/2018	35.70.10

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Chapter 40 - Travel

Document title	Alpha/Number
40 Complete Chapter	40
Statewide travel policy - effective 1-1-2023	40.10.00
Travel advances- effective 07/01/2012	40.20.00
Corporate travel card-policy effective 05/01/2007	40.20.10.po
Corporate travel card-procedure effective 05/01/2007	40.20.10.pr

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Chapter 45 - Payroll

Document title	Alpha/Number
45 Complete Chapter	45
Regular pay days-policy effective 03/01/2007	45.05.00
Sick leave balances at retirement-policy effective 03/01/2007	45.06.00
Time record approval- effective 02/01/2002	45.07.00
Voluntary deductions- policy effective 02/27/2008	45.10.00.po
Voluntary deductions-procedure effective 02/27/2008	45.10.00.pr
Payroll accounts reimbursement-policy effective 08/15/2001	45.15.00.po
Payroll accounts reimbursement-procedure effective 08/15/2001	45.15.00.pr
Payroll data integrity- effective 08/15/2001	45.17.00
Cash insurance payments- effective 02/27/2007	45.20.00
Salary advances-policy effective 03/04/2003	45.25.00.po
Salary advances-procedures effective 03/04/2003	45.25.00.pr
Dual update access to PPDB/OSPA- policy effective 06/29/2007	45.30.00
Review of gross pay adjust. reports- policy effective 06/29/2007	45.35.00.po
Review of gross pay adjust. reports-procedure effective 06/29/2007	45.35.00.pr
Review of month end leave reports-policy effective 06/29/2007	45.37.00
Reimbursement of employee expense through OSPA-policy effective 02/27/2008	45.40.00
Distrib. accompanying payroll payment-policy effective 03/24/2006	45.42.00
Separation of duties- effective 07/01/2005	45.45.00
Collection of overpayment- effective 06/11/2014	45.50.00

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Chapter 50 - Tax issues

Document title	Alpha/Number
50 Complete Chapter	50
Education assistance payments-policy effective 07/01/2009	50.10.00.po
Education assistance payments-procedure effective 07/01/2009	50.10.00.pr
Tax Issues - Moving Expenses - effective 04/17/2018	50.20.00
Fringe benefits-vehicles policy effective 11/01/2002	50.30.00.po
Fringe benefits-vehicles procedure effective 11/01/2002	50.30.00.pr
1099-misc. reporting- policy effective 08/01/2001	50.50.00.po
1099-misc. reporting-procedure effective 08/01/2001	50.50.00.pr
Mass transit tax-policy effective 08/24/2004	50.60.00.po
Mass transit tax-procedure effective 08/24/2004	50.60.00.pr

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Chapter 55 - Other programs

Document title	Alpha/Number
SPOTS Card Program- effective 5/2/2019	55.30.00
SPOTS Card Program blocked MCCs - appendix A	55.30.00_Appendix_A
SPOTS Card Program log example- appendix B	55.30.00_Appendix_B

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Chapter 60 - Chart of accounts

Document title	Alpha/Number
60 Complete Chapter	60
General ledger accounts- effective 06/14/2017	60.10.00
Comptoller objects-financial statement classification effective 06/14/2017	60.20.00
Comptoller objects- numeric sequence effective 06/14/2017	60.30.00

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Chapter 65 - Glossary

Document title	Alpha/Number
Definitions- effective 06/01/2010	65.00.00

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Chapter 70 - Agency lists

Document title	Alpha/Number
Current agencies- alpha sequence effective 08-15-19	70.10.00
Current agencies- numeric sequence effective 08-15-19	70.20.00
Obsolete agencies- alpha sequence effective 08-15-19	70.30.00
Obsolete agencies- numeric sequence effective 08-15-19	70.40.00

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Chapter 75 - Forms

Document title	Alpha/Number

Uniform Guidance Subpart F Review Checklist	75.30.01.fo
Sample completion letter for sub recipient monitoring	75.30.02.fo
Agency documentation for self-exempting accounts	75.35.01.fo
Request for exemption from assignment	75.35.02.fo
Sample inter-agency invoice	75.35.03.fo
Inter-agency invoice inquiry	75.35.04.fo
Account contact record	75.35.05.fo
IDRP inquiry notifcation	75.35.07.fo
IDRP inquiry response	75.35.08.fo
IDRP finding and order	75.35.09.fo
Sample invoice	75.35.10.fo
Exemption from 90-day turnover request	75.35.11.fo
Accounts receivable performance measures report	75.35.12.fo
Write-off certification form	75.35.13.fo
Offer in Compromise Approval form	75.35.14.fo
Annual Certification: Write-off, Abated, and Canceled Debt	75.35.15.fo
Travel Expense Detail Sheet	75.40.01.FO
Employee report of travel awards	75.40.02.fo
Corporate travel card agreement	75.40.03.fo
U.S. Bank corporate card application	75.40.04.fo
Authorization to use private vehicle	75.40.05.fo
Authorized OSPA signatures	75.45.01.fo
Request for payroll advance	75.45.02.fo
SPOTS agency operating agreement	75.55.01.fo
SPOTS card application and agreement	75.55.02.fo
Out-of-State travel authorization form (Sample)	N/A

(More Documents...)

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Accounting and reporting

Oregon Accounting Manual

Table of Contents

Chapter 01 - Introduction

Chapter 05 - R*STARS

Chapter 30 - Federal compliance

Chapter 35 - Accounts receivable management

Chapter 40 - Travel

Chapter 45 - Payroll

Chapter 50 - Tax issues

Chapter 55 - Other programs

Chapter 60 - Chart of accounts

Chapter 65 - Glossary

Chapter 70 - Agency lists

Chapter 75 - Forms

OAMs out-for-comment:

OAMs comment period is closed, draft is available until approved:

Accounting and reporting

Oregon Accounting Manual

​Table of Contents

Chapter 01 - Introduction

Chapter 05 - R*STARS

Chapter 30 - Federal compliance

Chapter 35 - Accounts receivable management

Chapter 40 - Travel

Chapter 45 - Payroll

Chapter 50 - Tax issues

Chapter 55 - Other programs

Chapter 60 - Chart of accounts

Chapter 65 - Glossary

Chapter 70 - Agency lists

Chapter 75 - Forms

OAMs out-for-comment:

OAMs comment period is closed, draft is available until approved:

Table of Contents