Oregon procurement manual

The choice of procurement method is a critical decision in purchasing products and services. In some cases the procuring agency may be able to locate an item through surplus, the Qualified Rehabilitation Facility program, inmate labor, or an existing price agreement to meet its procurement need. In other situations the procuring agency may need to determine which procurement method best fits its need.

 

The Buy Decision priority table below provides a sequence of priority that an agency must follow in determining an appropriate source for a procurement need.

Note: The Buy Decision priority outlines the order described in OAR 125-247-0200(2)(a)-(d). If a higher priority source satisfies a procurement need, and law requires the use of that source, the agency must procure through that higher priority source and may not elect to procure through a lower priority source.

 

The priority does not apply to ORS 190 Agreements that promote the use of existing state resources, including an Interagency Agreement, Intergovernmental Agreement, Interstate Agreement, International Agreement, or Tribal Agreement (refer to OAR 125-246-0365). An agency may elect to use an ORS 190 Agreement at any time.

 

 

​Question	​Method
​Does procurement meet criteria for Sole Source? If yes, select method 5, otherwise refer to methods 1-4.	​5. Sole Source criteria Efficient use of existing products requires compatibility, data exchange capability, use in a pilot, or other findings limiting source. Sole Source Procurement Statute allows Sole Source procurements in circumstances where an agency determines, based on written findings of fact, that the products and services, or class of products or services, are available from only one provider. Refer to the full section on Sole Source Procurement for more information.
​Does procurement meet criteria for Emergency? If yes, select method 6, otherwise refer to methods 1-4.	​6. Emergency criteria Limited to circumstances that could not have been reasonably foreseen that create a substantial risk of loss, damage, interruption of services or threat to public health or safety. Emergency Procurement Regardless of the contract amount, the agency must encourage competition that is reasonable and appropriate under the Emergency circumstance. The agency must describe and document the needed products or services. The documentation must describe the contract scope that adequately addresses, and is limited to the risk - created or anticipated - by the Emergency circumstance. Refer to the full section on Emergency Procurement for more information.
​Does the procurement meet criteria for Special Procurement? If yes, select method 7, otherwise refer to methods 1-4.	​7. Special Procurement criteria Limited to procurements where an agency determines that the public or the agency will benefit and competition will not be harmed. Special Procurement Applicable to single or related contracts on a one-time basis or a series of contracts over time or for multiple projects, this procedure is exempted from open market procedures. The State Chief Procurement Officer must preapprove all new or amended special procurements. Refer to the full section on Special Procurement for more information.