Child Welfare Providers and Partners

​​​​​Invoicin​​​g and payment

Invoice ​​limitations

If you are using Excel 2003 or earlier versions:

  • The sort and sync functions of the invoicing form won't work in Excel 2003 or earlier versions.
  • These versions of Excel are not recommended. They are no longer supported by Microsoft and pose a security risk. (You can purchase Microsoft Office 365 for $99/year for up to 5 users.)
  • These versions of Excel still allows other functionality to be used, and can still be used to enter and submit payment requests.

To expedite your payments: Always use the standardized Excel invoicing form and submit it as an Excel file.


​Web resour​ces


IRS form​​ W-9

New providers must submit the W-9 form prior to contract execution to:
Provider Support ChildWelfare.ContractSupport@dhsoha.state.or.us


Background chec​k requirements

ODHS contractors must adhere to requirements for background checks as described in OAR407-007-0200 through 407-007-0370​.


What you need to ​know

Vendor information: Doing business with ODHS

If issues arise, contact your Contract Administrator to discuss resolution.

Critical sections of the contract to review prior to signing are:

  • Contractor Name
    • Common issues:
      • Contract written with incorrect legal name
      • Discrepancy between contractor name and registered Tax ID
  • Statement of Work
    • Common issues:
      • Statement of Work should accurately reflect agreed service, reporting, and invoicing requirements.
      • Payment rates should match the terms negotiated.
  • Insurance requirements
    • Common issues:
      • Contract language does not match insurance industry standards.
      • Contract insurance requirements exceed current coverage.​​

Provider and Client Rig​hts

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