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ODHS|OHA Policies, Processes and Guidelines

​​​​​​​​​​​​The policies, processes and guidelines on this page apply to the Oregon Department of Human Services (O​DHS), the Oregon Health Authority (OHA) or both agencies. Look at the Agency column or reference number to see which agency a document applies to.

OHA was created on June 26, 2009, and authority for health care in Oregon was transferred from ODHS. OHA may use some ODHS policies, guidelines or processes that have been in effect since before the date of transfer.

Issuing Office
  
Agency
  
Policy, Process or Guideline
  
Policy, Process, Guideline #
  
Effective Date
  
Revised Date
  
Meta Keywords
  
FacilitiesODHS|OHA Shared800 Telephone Number PolicyODHS|OHA 030-0119/23/2002800 Telephone Number Policy
Information SecurityODHS|OHA SharedAccess Control PolicyODHS|OHA 090-0031/29/20062/1/2023Access, access management, access control, access agreements, assets, contract, mobile devices, NIST, procurement, remote access, wireless access
Privacy OfficeODHSAccess to RecordsODHS 100-0037/12/200912/5/2022Individual Privacy, Notice of Privacy Practices, NPP, Protecting Privacy, Release of Information, Protected Health Information, PHI, Protected Individual Information, PII, Authorization, Releasing Information, Disclose, Disclosur
Information SecurityODHS|OHA SharedAccess to the Wireless Network GuidelinesODHS|OHA 090-003-073/4/20163/1/2021Access, authorized, contractors, guest, information assets, information owner, information resources, network, partners, secure, wireless
Financial ServicesODHS|OHA SharedAccountability in Intra-Agency Monetary Agreements PolicyODHS|OHA 040-0142/28/200212/10/2015Inter-fund, inter-agency, intra-fund, intra-agency
Office of Information ServicesODHS|OHA SharedAcquiring, Replacing or Upgrading Mobile Communication Device Process StepsODHS|OHA 070-001-013/19/201512/7/2020Access, confidentiality, data security, incidents, information security, integrity, inventory, monitoring, physical securities, protect, remediating, security measures, storage
Information SecurityODHS|OHA SharedAdministrative Privileges PolicyODHS|OHA 090-0133/7/20223/7/2022Administrative Privileges Policy
Information SecurityODHS|OHA SharedAdministrative, Technical and Physical Safeguards of Information PolicyODHS|OHA 090-0097/11/20227/11/2022Authorization, access, individual, privacy, protecting privacy, security, role based access control
Director's OfficeODHS|OHA SharedAgency Compliance with Statewide Administrative PolicyODHS|OHA 010-0148/20/20155/6/2019Abuse, abusive, acceptable use, acquisition, administrative policy, appointment, asset, classification, business continuity, classification, classification plan development, closure, compensation, compliance, conservation, continuity of operations, COVID,
FacilitiesODHS|OHA SharedAgency Identification, Badge and Key Card policyODHS|OHA 030-0102/15/20024/6/2020HSB Identification Badge/Key Card Policy
Financial ServicesODHS|OHA SharedAir Ticket Purchase PolicyODHS|OHA 040-0228/1/20148/3/2020State Contracted Travel Agency:  Azumano Lowest Logical Airfare (LLA):  Provides the best value to the agency for each instance of employee air travel and is determined by factors of price, routing, time, risk of cancellation and changes. “City
Office of Information ServicesODHS|OHA SharedAppointing and Managing Mobile Communication Device CoordinatorsODHS|OHA 070-001-073/19/201512/7/2020Air cards, cell phone, cell service, communication, communication devices, corporate devices, device, disposal, hotspot, iPhone, line of service, MCD, Mi-Fi, mobile, mobile communication device, mobile communication device coordinator, modem, OIS Collabor
Safety & HealthODHS|OHA SharedApproval for Worksite Wellness activitiesODHS|OHA 080-013-015/4/2020Activities, aerobics, exercise, health, meditation, mindfulness, Pilates, wellness, wellness committees, worksite wellness, yoga, Zumba
Director's OfficeODHS|OHA SharedApproving non-standard equipment or space allocationODHS|OHA 010-023-041/10/2022Approving non-standard equipment or space allocation
Imaging and Records Management Services (IRMS)ODHS|OHA SharedArchives PolicyODHS|OHA 050-00512/6/20066/28/2011Archives Policy
Imaging and Records Management Services (IRMS)ODHS|OHA SharedArchives Procedure: Destruction of Records in Storage ProcedureODHS|OHA 050-005-0312/6/2006Archives Procedure: Destruction of Records in Storage Procedure
Imaging and Records Management Services (IRMS)ODHS|OHA SharedArchives Procedure: Requesting Records from Storage ProcedureODHS|OHA 050-005-0212/6/20065/30/2012Archives Procedure: Requesting Records from Storage Procedure
Imaging and Records Management Services (IRMS)ODHS|OHA SharedArchives Procedure: Sending Records for Storage ProcedureODHS|OHA 050-005-0112/6/20066/28/2011Archives Procedure: Sending Records for Storage Procedure
Director's OfficeODHS|OHA SharedAuthorization and Use of Electronic Signature PolicyODHS|OHA 010-0278/2/20218/2/2021Adobe, Adobe-sign, certification, Docusign, electronic signature, email, e-sign, e-signature, sign, signature
Director's OfficeODHS|OHA SharedAuxiliary Aids, Alternate Formats and Language Access ServicesODHS|OHA 010-01312/24/20131/9/2023Alternate communications, alternate format, alternative communications, blind, communication assistance, Deaf, English as a second language, Hard of Hearing, interpret, interpreter, interpretation, interpretation services, language access, limited English
Background Check UnitODHS|OHA SharedBackground Checks on DHS Volunteers ProcedureODHS|OHA 060-010-041/26/20106/30/2012Background Checks on DHS Volunteers Procedure
Background Check UnitODHS|OHA SharedBackground Checks on Institution DHS Employees ProcedureODHS|OHA 060-010-0212/1/20082/1/2015Background Checks on Institution DHS Employees Procedure
Background Check UnitODHS|OHA SharedBackground Checks on Non-Institution ODHS Employees Process ODHS|OHA 060-010-0112/1/20083/7/2022Background Checks on Non-Institution DHS Employees Procedure
Human ResourcesODHS|OHA SharedBackground Checks on Non-Institution ODHS|OHA EmployeesODHS|OHA 060-010-013/7/20223/7/2022Background Checks on Non-Institution ODHS|OHA Employees
Background Check UnitODHS|OHA SharedBackground Checks PolicyODHS|OHA 060-0101/26/20102/7/2022Background Checks Policy
Director's OfficeOHABest Practices for Supporting Flexible Work SolutionsOHA 010-023-072/1/2021Alternate, activities, alternate schedule, appreciative inquiry, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible, flexible work sol
Office of Information ServicesODHS|OHA SharedBilling Change Process Map ‐ High LevelODHS|OHA 070-001-0113/20/201612/7/2020Active sync, approved personal devices, agency-owned MCDs, BYOD, Bring Your Own Device, cellular service, communication, corporate devices, device, encryption, enrollment, jailbreaking, line of service, MCD, mobile, mobile communication device, mobile com
Department of Administrative Services (DAS)ODHS|OHA SharedBomb Threat ProceduresODHS|OHA 125-6-3412/1/2000Bomb Threat Procedures
Publications and Creative ServicesODHS|OHA SharedBusiness Cards, Letterhead and Envelopes PolicyODHS|OHA 050-0024/8/200411/9/2010Business Cards, Letterhead and Envelopes Policy
Publications and Creative ServicesODHS|OHA SharedBusiness Cards, Letterhead and Envelopes ProcedureODHS|OHA 050-002-014/8/200411/9/2010Business Cards, Letterhead and Envelopes Procedure
Director's OfficeODHS|OHA SharedBusiness Continuity Planning PolicyODHS|OHA 010-0065/7/20155/17/2015BCP, Business Continuity Plan, Business Impact Analysis, Business Resumption Planning,
Office of Information ServicesODHS|OHA SharedChange Mobile Device User Process Map - High LevelODHS|OHA 070-001-0103/20/201612/7/2020Active sync, air cards, approved personal devices, agency-owned MCDs, BYOD, Bring Your Own Device, cell phones, cellular service, communication, corporate devices, device, encryption, OIS Collaborative Communications, line of service, Mi-Fi/Hotspot/modem,
Financial ServicesODHS|OHA SharedCheck Signing Machine PolicyODHS|OHA 040-0184/28/201012/4/2015Check signing machine, check signing key, checks, signature plate, theft, loss, safeguarding, check
Financial ServicesODHS|OHA SharedCheck Stock Management PolicyODHS|OHA 040-0012/28/20028/22/2012Identifies Internal Controls for Ordering, Receiving, Recording, Storing and Transferring Blank
Financial ServicesODHS|OHA SharedCheck Stock Management ProcedureODHS|OHA 040-001-012/28/20028/22/2012Record all check numbers ordered, received, missing, voided,
Publications and Creative ServicesODHS|OHA SharedCheck Stock, Negotiable Orders, EBT PolicyODHS|OHA 050-0034/2/20024/1/2010Check Stock, Negotiable Orders, EBT Policy
Publications and Creative ServicesODHS|OHA SharedCheck Stock, Negotiable Orders, EBT ProcedureODHS|OHA 050-003-014/2/2002Check Stock, Negotiable Orders, EBT Procedure
Human ResourcesODHSClose Personal RelationshipsODHS 060-0447/1/20197/1/2019Personal relationships, close relationships, intimate relationships, conflict of interest
Human ResourcesODHSClose Personal RelationshipsODHS 060-0447/1/20197/1/2019Personal relationships, close relationships, intimate relationships, conflict of interest
Office of Information ServicesODHS|OHA SharedConfiguration Management PolicyODHS|OHA 070-0022/7/2022Baseline configuration, configuration item, configuration management, configuration management data set, information, technology
Human ResourcesODHS|OHA SharedConflict of Interest GuidelinesODHS|OHA 060-002-011/1/2017Conflict of Interest, conflict, Conflict of Interest Guidelines
Human ResourcesODHS|OHA SharedConflict of Interest PolicyODHS|OHA 060-00211/1/200610/1/2018Conflict of Interest, COI, Professional relationships, Client and patient relationships, Outside employment, Board or commission memberships, Expert-witness activities, Honoraria, Gifts, Use of information for personal gain     &n
Contracts and ProcurementODHS|OHA SharedContract Administration PolicyODHS|OHA 020-0053/1/2007Contract Administration Policy
Financial ServicesODHS|OHA SharedControl Over Check-signing Machine Use ProcedureODHS|OHA 040-011-014/23/20108/31/2012This procedure ensures accountability and responsibility over the use and control of a check- signing
Financial ServicesODHS|OHA SharedCustomer Credit Card Payment ProcedureODHS|OHA 040-013-017/1/2010Checks, money orders, negotiable instruments, payments, cash-in, cash receipts, credit cards, accepting credit card payments, money in, deposits, personal checks, cash shortage, cash overage
Director's OfficeODHS|OHA SharedDAS E-Signature Memo010-027-018/25/20208/25/2020GUIDELINES: DAS E-Signature Memo
Director's OfficeODHS|OHA SharedDAS E-Signature Security Tips010-027-025/12/20205/12/2020GUIDELINES: DAS E-Signature Security Tips
Privacy OfficeODHS|OHA SharedDe-identification of Individual Information and Use of Limited Data Sets PolicyODHS|OHA 100-0117/22/201410/3/2016Individual privacy, Notice of Privacy Practices, NPP, Protecting privacy, Release of information, Protected health information, PHI, Protected individual information, PII, Authorization, Release, Releasing information, Disclose, Disclosure, Access, Inspe
Financial ServicesODHS|OHA SharedDelegation of Expenditure Authority PolicyODHS|OHA 040-0107/1/20088/1/2014The purpose of this policy is testablish accountability standards and guidance for all employees with delegated expenditure
Director's OfficeODHSDHS Bilingual Proficiency Certification PolicyODHS 010-0159/9/20138/19/2015DHS Bilingual Proficiency Certification Policy
Director's OfficeODHSDHS discrimination and harassment guidelinesODHS 010-017-011/1/2015DHS discrimination and harassment guidelines
Human ResourcesODHS|OHA SharedDHS Training Accommodations ProcedureODHS|OHA 060-034-048/22/2007DHS Training Accommodations Procedure
Director's OfficeODHS|OHA SharedDHS|OHA Policy Approval Process StepsODHS|OHA 010-001-012/24/201712/3/2018Policy, process, writing, creation, templates, joint, shared, central
Director's OfficeODHS|OHA SharedDHS|OHA Policy on Shared Service Operational PoliciesODHS|OHA 010-0019/30/201312/3/2018Policy on Shared Service Operational Policies
Director's OfficeODHS|OHA SharedDHS-OHA Healthy Meetings, Conferences and Events Policy Frequently Asked QuestionsODHS|OHA 010-019-024/1/2017DHS-OHA Healthy Meetings, Conferences and Events Policy (MSC-010-019) Frequently Asked Questions
Office of Information ServicesODHS|OHA SharedDisaster Recovery Policy for Information TechnologyODHS|OHA 070-0067/6/2020Application recover test, applications, business critical, business important, Cloud native, disaster, disaster recovery, drill, mission critical, recovery, Recovery Point Objective, RPO, Recovery Time Objective, RTO, resiliency, Tier 1, Tier 2, Tier 3
Office of Information ServicesODHS|OHA SharedDisaster Recovery Process for Information TechnologyODHS|OHA 070-006-017/6/2020Application, assumptions, back-up, dependency, disaster, disaster recovery, disaster recovery plan, event, interface, recovery phase, response phase, significant outage, validation data testing, validation functionality testing
Office of Information ServicesODHS|OHA SharedDisaster Recovery Process for Information Technology Process MapODHS|OHA 070-006-027/6/2020Disaster Recovery Process for Information Technology Process Map
Financial ServicesODHS|OHA SharedDocumentation of petty cash fundsODHS|OHA 040-017-022/2/2020Accounting, authorization, authority, cash, checks, custodian, delegation, disbursement, fund, negotiable, petty, receipting, reconciliation, spending
Financial ServicesODHSDonated Funds, Goods, and ServicesODHS 040-0261/6/20201/6/2020Donated, donations, funds, goods, services, in-kind
Financial ServicesODHSDonated Funds, Goods, and ServicesODHS 040-026-021/6/2020Donations, donated funds, donated goods, donated services, in-kind
Financial ServicesODHSDonations - DisbursementsODHS 040-026-031/6/2020Donations, donated funds, donated goods, donated services, in-kind
Financial ServicesODHSDonations - ReportingODHS 040-026-041/6/2020Donations, donated funds, donated goods, donated services, in-kind
Financial ServicesODHSDonations - SolicitingODHS 040-026-011/6/2020Donations, donated funds, donated goods, donated services, in-kind
Safety & HealthODHS|OHA SharedEarly Return to Work of Injured Workers ProcedureODHS|OHA 080-002-015/22/20035/17/2013Early Return to Work of Injured Workers Procedure
Financial ServicesODHS|OHA SharedElectronic Commerce PolicyODHS|OHA 040-02412/1/20124/16/2015Electronic Commerce Policy
Information SecurityODHS|OHA SharedEmail Security PolicyODHS|OHA 090-0152/7/2022Email Security Policy
Safety & HealthODHS|OHA SharedEmergency Preparedness PolicyODHS|OHA 080-01010/8/20041/19/2005Emergency Preparedness Policy
Financial ServicesODHS|OHA SharedEmployee Assigned Property PolicyODHS|OHA 040-0022/28/200212/10/2015Employee Assigned Property
Financial ServicesODHS|OHA SharedEmployee Assigned Property ProcedureODHS|OHA 040-002-0112/28/200212/28/2002Employee Assigned Property Procedure
Human ResourcesODHS|OHA SharedEmployee Personnel Records PolicyODHS|OHA 060-0063/27/200212/5/2006Employee Personnel Records Policy
Director's OfficeODHSEmployee Resource Groups (ERGs)ODHS 010-0165/29/2014Employee Resource Groups (ERGs) Policy
Director's OfficeOHAEmployee Resource Groups (ERGs) PolicyOHA 010-01112/20/20175/3/2021Employee Resource Groups (ERGs), workforce diversity and inclusion, affirmative action, equal employment opportunity, employee retention and promotion
Safety & HealthODHS|OHA SharedEmployee Safety for Clandestine (Methamphetamine or other illegal) Drugmanufacturing Labs ProcedureODHS|OHA 080-011-018/8/2006Employee Safety for Clandestine (Methamphetamine or other illegal) Drugmanufacturing Labs Procedure
Human ResourcesODHS|OHA SharedEmployee Separation PolicyODHS|OHA 060-0074/17/2002Employee Separation Policy
Human ResourcesODHS|OHA SharedEmployee Separation ProcedureODHS|OHA 060-007-014/17/2002Employee Separation Procedure
Safety & HealthODHS|OHA SharedEmployee Wellness PolicyODHS|OHA 080-0132/3/201510/4/2021Activities, exercise, health, Pilates, wellness, wellness committees, worksite wellness, yoga
Human ResourcesODHS|OHA SharedEmployees As Contractors PolicyODHS|OHA 060-0033/27/20027/13/2006Employees As Contractors Policy
Human ResourcesODHS|OHA SharedEmployees As Contractors ProcedureODHS|OHA 060-003-014/17/20027/13/2006Employees As Contractors Procedure
Human ResourcesODHS|OHA SharedEmploying Retirees PolicyODHS|OHA 060-0083/27/20027/13/2006Employing Retirees Policy
Human ResourcesODHS|OHA SharedEmploying Retirees ProcedureODHS|OHA 060-008-014/17/2002Employing Retirees Procedure
Privacy OfficeODHS|OHA SharedEnforcement of Individual Privacy ViolationsODHS|OHA 100-0127/22/20149/12/2022Collective Bargaining Agreement, discipline, enforce, enforcement, guard, nonmalicious, unauthorized, unintentional, violate
Privacy OfficeOHAEnforcement, Sanctions, and Penalties for Violations of Individual Privacy PolicyOHA 100-0127/22/201410/3/2016Individual privacy, Protecting privacy, Privacy, Responsibility, Employee responsibility, Enforcement, Sanctions, Discipline
Office of Information ServicesODHS|OHA SharedEnrollment of MCD in Mobile Device Management Systems GuidelinesODHS|OHA 070-001-033/19/201512/7/2020Active sync, approved personal devices, agency-owned MCDs, BYOD, Bring Your Own Device, cellular service, communication, corporate devices, device, encryption, enrollment, jailbreaking, line of service, MCD, mobile, mobile communication device, mobile com
Director's OfficeODHSEquity and Inclusion CommitteeODHS 010-0275/3/20215/3/2021Equity and Inclusion Committee
Human ResourcesODHS|OHA SharedErgonomic GuidelinesODHS|OHA 060-043-015/16/2016Ergonomics, workstation adjustment, worksite development, workstation assessment, ergonomic equipment
Human ResourcesODHS|OHA SharedErgonomics PolicyODHS|OHA 060-0435/16/2016Ergonomics Policy
Director's OfficeODHS|OHA SharedE-Signature Process MapODHS|OHA 010-027-0312/1/2021E-Signature Process Map
Financial ServicesODHS|OHA SharedEstablishment or changes to petty cash fundODHS|OHA 040-017-012/3/20202/3/2020Accounting, authorization, authority, cash, checks, custodian, delegation, disbursement, fund, negotiable, petty, receipting, reconciliation, spending
Director's OfficeOHAEvaluating and Updating the Position Description for Flexible Work SolutionsOHA 010-023-0512/7/2020Alternate, activities, alternate schedule, appreciative inquiry, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible, flexible work sol
Human ResourcesODHS|OHA SharedExceptional Performance Recognition Leave with Pay ProcedureODHS|OHA 060-028-018/12/2002Exceptional Performance Recognition Leave with Pay Procedure
Financial ServicesODHS|OHA SharedExercising Expenditure Authority PolicyODHS|OHA 040-010-017/1/20087/1/2011This procedure emphasizes accountability and responsibility when delegating and receiving expenditure authority. Delegated expenditure authority is an important internal control designed to protect public resources.
FacilitiesODHS|OHA SharedFacilities Development PolicyODHS|OHA 030-0022/15/2002Contains Policy and Outlines Process For Development Of New and Renewal Leases
Human ResourcesODHS|OHA SharedFamily and Medical Leave ProcedureODHS|OHA 060-040-012/15/20086/2/2009Family and Medical Leave Procedure
Director's Office/GAOODHS|OHA SharedFiling a Client Complaint or Report of Discrimination ProcedureODHS|OHA 010-005-012/1/2006Filing a Client Complaint or Report of Discrimination Procedure
Director's OfficeOHAFlexible Work SolutionsOHA 010-0237/6/20207/6/2020Alternate, activities, alternate schedule, appreciative inquiry, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible, flexible work sol
Financial ServicesODHS|OHA SharedForged or Altered items PolicyODHS|OHA 040-0032/28/200212/4/2015Blank check, check stock, checks, internal controls, forgery, negotiable instrument, theft, lost check, negligence, check security
Financial ServicesODHS|OHA SharedForgery ProcedureODHS|OHA 040-003-012/28/2002Blank check, check stock, checks, internal controls, forgery, negotiable instrument, theft, lost check, negligence, check security
Finance & Policy AnalysisODHS|OHA SharedFunding Reclassification Requests Prior to Review by the Office of Human Resources PolicyODHS|OHA 110-0026/9/2010Funding Reclassification Requests Prior to Review by the Office of Human  Resources
Finance & Policy AnalysisODHS|OHA SharedFunding Reclassification Requests Prior to Review by the Office of Human Resources ProcedureODHS|OHA 110-002-016/9/2010Funding Reclassification Requests Prior to Review by the Office of Human  Resources Procedure
FacilitiesODHS|OHA SharedFurnishing Standards PolicyODHS|OHA 030-0032/15/20021/10/2006Policy defines size, standard accessories, and layout of workspaces furnished with modular furniture.
Director's OfficeODHS|OHA SharedGender Identity and Expression Policy for EmployeesODHS|OHA 010-0214/1/20194/1/2019Affirmation, binary, discrimination, expression, equity, female, FMLA, gender, harassment, identity, inclusion, leave, LGBTQ, male, non-binary, OFLA, protected class, protected, restrooms, segregation, sex, spirit, transgender, Two Spirit, transition, und
Director's OfficeODHS|OHA SharedGender-Specific Services for Children and Youth PolicyODHS|OHA 010-0041/1/2005Gender Specific Services for Children and Youth Policy
Director's OfficeODHS|OHA SharedGender-Specific Services for Children and Youth ProcedureODHS|OHA 010-004-011/1/2005Gender-Specific Services for Children and Youth Procedure
Information SecurityODHS|OHA SharedGeofencing Exception Request ProcessODHS|OHA 090-009-0512/7/2020Access, exception, geofencing, geolocation, internet protocol, IP, IP address, location
Information SecurityODHS|OHA SharedGeofencing exception request process mapODHS|OHA 090-009-0612/7/2020Geofencing exception
Information SecurityODHS|OHA SharedGeographic Bounds of Data Access PolicyODHS|OHA 090-0189/12/20229/12/2022Access, geofencing, geographic, remote, U.S., U.S. territories
Director's OfficeODHS|OHA SharedGetting the Most Out of Your Home NetworkMSC 010-023-101/25/20214/1/2021Alternate, activities, alternate schedule, appreciative inquiry, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible, flexible work sol
Director's OfficeODHSGUIDELINE - Bilingual & Multilingual Roles for DHS Staff ONLYODHS 010-013-014/1/20194/1/2019Alternate communications, alternate format, alternative communications, blind, bilingual, communication assistance, Deaf, English as a second language, Hard of Hearing, interpreter, interpretation, interpretation services, language access, limited English
Safety & HealthODHS|OHA SharedGuidelines for Approved Wellness ActivitiesODHS|OHA 080-013-025/4/2020Activities, exercise, health, Pilates, wellness, wellness committees, worksite wellness, yoga
Publications and Creative ServicesOHAGuidelines for creation and approval Oregon health authority reportsOHA 130-001-0312/12/2016Guidelines for creation and approval Oregon health authority reports
Director's OfficeODHSGuidelines for working remotelyODHS 010-023-019/13/20219/13/2021Alternate, activities, alternate schedule, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible, flexible work solutions, flexibility, f
Human ResourcesODHS|OHA SharedHardship Leave Frequently Asked QuestionsODHS|OHA 060-015-faqHardship Leave Frequently Asked Questions
Human ResourcesODHS|OHA SharedHardship Leave ProcedureODHS|OHA 060-015-012/25/200210/2/2006Hardship Leave Procedure
Safety & HealthODHS|OHA SharedHazard Communication Program PolicyODHS|OHA 080-0118/8/2006Hazard Communication Program Policy
Director's OfficeODHS|OHA SharedHealthy Meetings, Conferences and Events GuidelinesODHS|OHA 010-019-016/13/2016Conferences, events, exercise, health, healthy, lactation, meals, meetings, planning, refreshements
Director's OfficeODHS|OHA SharedHealthy Meetings, Conferences and Events PolicyODHS|OHA 010-0196/13/2016Conferences, events, exercise, health, healthy, lactation, meals, meetings, planning, refreshments
Privacy OfficeODHS|OHA SharedHIPAA: Accessing Individual RecordsODHS|OHA 100-0031/10/2022Access, Authorization, disclosure, executor, Health Insurance Portability and Accountability Act, HIPAA, Notice of Privacy Practices, NPP, protected health information, PHI, designated records set, personal representative
Privacy OfficeODHS|OHA SharedHIPAA: Amending Individual RecordsODHS|OHA 100-0061/24/2022HIPAA: Amending Individual Records
Privacy OfficeODHS|OHA SharedHIPAA: Minimum Necessary RequirementsODHS|OHA 100-0081/24/2022HIPAA: Minimum Necessary Requirements
Privacy OfficeODHS|OHA SharedHIPAA: Notice of Privacy Practices PolicyODHS|OHA 100-0021/10/2022Disclosure, Health Insurance Portability and Accountability Act, HIPAA, Notice of Privacy Practices, NPP, privacy
Privacy OfficeODHS|OHA SharedHIPAA: ODHS|OHA Business Associate RelationshipsODHS|OHA 100-0137/22/201411/7/2022Business associate, contract, covered entity, external entity, HIPAA, protected health information, PHI
Privacy OfficeODHS|OHA SharedHIPAA: Recording and Accounting for Disclosures of Individual InformationODHS|OHA 100-0041/24/2022HIPAA: Recording and Accounting for Disclosures of Individual Information
Privacy OfficeODHS|OHA SharedHIPAA: Restricting Access to Individual InformationODHS|OHA 100-0051/24/2022HIPAA: Restricting Access to Individual Information
Privacy OfficeODHS|OHA SharedHIPAA: Right to Request Alternative CommunicationsODHS|OHA 100-0071/24/2022HIPAA: Right to Request Alternative Communications
FacilitiesODHS|OHA SharedHSB Building Copy Center PolicyODHS|OHA 030-0012/15/2002HSB Building Copy Center Policy
FacilitiesODHS|OHA SharedHSB Building Copy Center ProcedureODHS|OHA 030-001-012/15/2002HSB Building Copy Center Procedure
FacilitiesODHS|OHA SharedHSB Identification Badge/Key Card - Employee ProcedureODHS|OHA 030-010-012/15/20021/27/2003HSB Identification Badge/Key Card - Employee Procedure
FacilitiesODHS|OHA SharedHSB Identification Badges/Key Cards - Contractor ProcedureODHS|OHA 030-010-031/27/2003HSB Identification Badges/Key Cards - Contractor Procedure
FacilitiesODHS|OHA SharedHSB Identification Badges/Key Cards - Permanent Visitor ProcedureODHS|OHA 030-010-021/27/2003HSB Identification Badges/Key Cards - Permanent Visitor Procedure
Financial ServicesODHS|OHA SharedInappropriate Actions ProcedureODHS|OHA 040-010-027/1/20117/1/2011Inappropriate Actions
Director's OfficeODHS|OHA SharedIndividual Expenditure Reports ProcedureODHS|OHA 010-002-0110/1/2003Individual Expenditure Reports Procedure
Information SecurityODHS|OHA SharedInformation Security and Privacy Awareness and Training PolicyODHS|OHA 090-0045/17/200410/4/2021Annual, awareness, assets, authorized users, contracts, enforcement, HIPAA, information assets, interns, log-in, malicious software, refresher, security, temporary, training
Information SecurityODHS|OHA SharedInformation Security Incident Management PolicyODHS|OHA 090-00510/1/20045/2/2022Incident, incident management, report, security incident
Information SecurityODHS|OHA SharedInformation Security Incident Reporting ProcessODHS|OHA 090-005-019/11/20175/2/2022Criminal Justice Information System, CJIS, corrective action, Enterprise Security Office (ESO), Federal Bureau of Investigations, FBI, incident, incident reporting, Internal Revenue Service, IRS, MSC 3001, Office of the Chief Information Officer (OCIO), p
Information SecurityODHS|OHA SharedInformation Security Incident Reporting Process WorkflowODHS|OHA 090-005-029/11/20175/5/2022Security Incident Reporting Process Workflow
Information SecurityODHS|OHA SharedInformation Security Risk Assessment (ISRA) Process MapODHS|OHA 090-006-0210/21/201510/4/2021Information Security Risk Assessment Process Map
Information SecurityODHS|OHA SharedInformation Security Risk Assessment PolicyODHS|OHA 090-0063/11/201512/12/2022Confidentiality, electronic protected health information, ePHI, integrity, ISRA, information security risk assessment, personally identifiable information, PHI, PII, protected health information, physical security assessment, risk assessment, vulnerabilit
Information SecurityODHS|OHA SharedInformation Security Risk Assessment ProcessODHS|OHA 090-006-0110/28/201512/12/2022Contract, contract administrator, information security, information security risk assessment, ISRA, Information Security Risk Coordinator, risk assessment, risk assessment log, vulnerabilities, threats, analysis
Information SecurityODHS|OHAInformation System Audit and Monitoring ProcessODHS|OHA 090-002-094/5/20215/2/2022Agency system owner, audits, audit logs, audit record, events, logs, monitoring, security monitoring, storage
Information SecurityODHS|OHAInformation System Audit and Monitoring Process MapODHS|OHA 090-002-084/5/20215/2/2022Information System Audit and Monitoring Process Map
Information SecurityODHS|OHA SharedInformation System Maintenance PolicyODHS|OHA 090-0126/6/20226/6/2022Information System Maintenance Policy
Office of Information ServicesODHS|OHA SharedInformation Technology Asset Management Acquisition ProcessODHS|OHA 070-014-016/7/20162/4/2019Asset, computer, information, purchase, technology
Office of Information ServicesODHS|OHA SharedInformation Technology Asset Management Acquisition Process MapODHS|OHA 070-014-0211/12/20022/4/2019Asset Management Acquisition Process Map
Office of Information ServicesODHS|OHA SharedInformation Technology Asset Management PolicyODHS|OHA 070-01411/12/20022/4/2019Acquisition, asset, copyright, disposal, equipment, exception, hardware, information technology, inventory, license, management, software, surplus
Office of Information ServicesODHS|OHA SharedInformation Technology Change Management PolicyODHS|OHA 070-0152/11/20153/1/2021IT change requests, service request, IT Governance, BCR, Change Control Board, CCB, change, change management, enterprise system management, exceptions
Finance & Policy AnalysisODHS|OHA SharedInformation Technology Project Budgets PolicyODHS|OHA 110-0015/1/20051/12/2006Information Technology Project Budgets
Information SecurityODHS|OHA SharedInformation Technology Risk Management PolicyODHS|OHA 090-0166/6/20226/6/2022Information Technology Risk Management Policy
Office of Information ServicesODHS|OHA SharedInformation Technology Standards Exception ProcessODHS|OHA 070-007-015/6/20026/7/2021Information Technology Standards Exception Process
Office of Information ServicesODHS|OHA SharedInformation Technology Standards Exceptions Process MapODHS|OHA 070-007-029/1/20166/7/2021Information Technology Standards Exceptions Process Map
Office of Information ServicesODHS|OHA SharedInformation Technology Standards PolicyODHS|OHA 070-0075/6/20026/7/2021Exception, hardware, information, IT, software, standard, technology
Information SecurityODHS|OHA SharedInformation Technology Vulnerability Management PolicyODHS|OHA 090-0076/5/20176/7/2021Confidentiality, electronic protected health information, ePHI, information security, information technology, integrity, personally identifiable information, PHI, PII, protected health information, physical security assessment, risk assessment, vulnerabil
Director's OfficeODHS|OHA SharedInteractive E-signature selection toolODHS|OHA 010-027-049/13/202112/1/2021Interactive E-signature selection tool
Financial ServicesODHS|OHA SharedInternal Control of Petty CashODHS|OHA 040-017-042/2/2020Accounting, authorization, authority, cash, checks, custodian, delegation, disbursement, fund, negotiable, petty, receipting, reconciliation, spending
Financial ServicesODHS|OHA SharedJob Rotation and Developmental Assignment Reimbursements PolicyODHS|OHA 040-0052/28/200212/10/2015Mileage Rates, IRS Mileage Rates, job rotation, developmental assignment, job reimbursements, developmental assignment
Human ResourcesODHS|OHA SharedJob Rotation and Developmental Assignments ProcedureODHS|OHA 060-012-012/25/2002Job Rotation and Developmental Assignments Procedure
Financial ServicesODHS|OHA SharedJob Rotation and Developmental Assignments Reimbursement ProcedureODHS|OHA 040-005-012/28/2002Job Rotation and Developmental Assignment Reimbursements
Director's OfficeOHAKey Topics Related to Flexible Work Solutions, including Eligibility, Equipment and ReimbursementOHA 010-023-019/9/2019Alternate, activities, alternate schedule, appreciative inquiry, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible, flexible work sol
Financial ServicesODHS|OHA SharedLabor Cost Codes ProcedureODHS|OHA 040-007-035/1/2008Payroll, payday, etime, e-time, document management, delegation of authority, internal records, confidentiality, payroll processing, timely payroll reporting, payroll reporting, approving time, maintaining payroll records
Human ResourcesOHALanguage Proficiency Pay Differential PolicyOHA 060-0442/15/20153/7/2016Language Proficiency Pay Differential Policy
Director's OfficeODHS|OHA SharedLobbyist Registration and Termination ProcedureODHS|OHA 010-002-0210/1/2003Lobbyist Registration and Termination Procedure
Information SecurityODHS|OHALost or Stolen Computer ProcessODHS|OHA 090-009-033/1/20213/1/2021Active Directory, computer, encrypted, laptop, lost, organizational unit, police report, stolen
Information SecurityODHS|OHALost or Stolen Computer Process MapODHS|OHA 090-009-043/1/2021Lost or Stolen Computer Process Map
Office of Information ServicesODHS|OHALost or Stolen Mobile Communication Device ProcessODHS|OHA 070-001-023/19/201512/7/2020Active sync, air cards, approved personal devices, agency-owned MCDs, BYOD, Bring Your Own Device, cell phones, cellular service, communication, corporate devices, device, hotspot, line of service, MCD, Mi-Fi, , mobile, mobile communication device, mobile
Office of Information ServicesODHS|OHA SharedLost or Stolen Mobile Communication Device Process MapODHS|OHA 070-001-093/20/201612/7/2020Active sync, approved personal devices, agency-owned MCDs, BYOD, Bring Your Own Device, cellular service, communication, corporate devices, device, encryption, enrollment, jailbreaking, line of service, MCD, mobile, mobile communication device, mobile com
Financial ServicesODHS|OHA SharedLowest Logical Airfare GuidlineODHS|OHA 040-022-018/9/2012Lowest Logical Airfare Guidline
FacilitiesODHS|OHA SharedMail Equipment PolicyODHS|OHA 030-0042/15/2002Mail Equipment Policy
Office of CommunicationsOHAMajor publications or reports policyOHA 120-004 7/10/2017OHA reports, manuscript clearance, report clearance, guidelines for report, major publications, publications, data, peer review, publishing
Financial ServicesODHS|OHA SharedManagement of Financial SystemsODHS|OHA 040-02312/10/201512/10/2015Statewide Financial Management Services, SFMA, Oregon Statewide Payroll Application, OSPA, replacing financial system, financial system, acquisition of financial system, modification of financial system, financial system enterprise model, financial manage
Human ResourcesODHS|OHA SharedManagement Service Layoff PolicyODHS|OHA 060-0279/13/2002Management Service Layoff Policy
Human ResourcesODHS|OHA SharedManagement Service Layoff ProcedureODHS|OHA 060-027-019/13/2002Management Service Layoff Procedure
Director's OfficeOHAManager Tool: Appreciative Inquiry Exercise for Managers and TeamsOHA 010-023-062/1/2021Alternate, activities, alternate schedule, appreciative inquiry, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible, flexible work sol
Director's OfficeOHAManager Tool: Working in a Different State - Topics to ConsiderOHA 010-023-091/25/2021Alternate, activities, alternate schedule, appreciative inquiry, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible, flexible work sol
Director's OfficeODHS|OHA SharedManaging Furniture and Supplies for Remote WorkersODHS|OHA 010-023-0211/1/2021Computer, flexible, flexible work, hiring, information technology, IT, remote, remote work, ordering, purchasing, shipping, supplies
Director's OfficeODHS|OHA SharedManaging IT equipment for remote workersODHS|OHA 010-023-0111/1/2021Computer, flexible, flexible work, hiring, information technology, IT, remote, remote work, ordering, purchasing, shipping, supplies
Information SecurityODHS|OHA SharedManaging Password ProcessODHS|OHA 090-003-0410/24/20162/5/2018Characters, compromised, incident, pass phrase, password, strong, user
Office of CommunicationsODHS|OHA SharedMass Communication Policy, including All-Universe or All-Staff EmailODHS|OHA 120-0011/1/20027/11/2022Email All Universe
Information SecurityODHS|OHA SharedMedia Disposal ProcessODHS|OHA 090-011-0112/22/202212/12/2022CJI, CJIS, Criminal Justice Information, Criminal Justice Information Services, digital, disposal, dispose, disposition, electronic media, electronic waste, e-waste, federal tax information, FTI, Internal Revenue Service, IRS, media, overwriting, payment
Information SecurityODHS|OHAMedia Disposal Process Map-Criminal Justice Information (CJI)ODHS|OHA 090-011-027/12/202112/12/2022CJI, CJIS, Criminal Justice Information, Criminal Justice Information Services, digital, disposal, dispose, disposition, electronic media, electronic waste, e-waste, federal tax information, FTI, Internal Revenue Service, IRS, media, overwriting, payment
Information SecurityODHS|OHA SharedMedia Disposal Process Map-Federal Tax Information (FTI)ODHS|OHA 090-011-037/12/202112/12/2022Media Disposal Process Map-Federal Tax Information (FTI)
Information SecurityODHS|OHA SharedMedia Disposal Process Map-Protected InformationODHS|OHA 090-011-047/12/202112/12/2022Media Disposal Process Map-Protected Information
Information SecurityODHS|OHA SharedMedia Protection and Disposal PolicyODHS|OHA 090-0117/12/20218/2/2021CJI, CJIS, Criminal Justice Information, Criminal Justice Information Services, digital, disposal, dispose, disposition, electronic media, electronic waste, e-waste, federal tax information, FTI, Internal Revenue Service, IRS, media, overwriting, payment
Human ResourcesODHS|OHA SharedMembership Dues PolicyODHS|OHA 060-0193/27/2002Membership Dues Policy
Human ResourcesODHS|OHA SharedMembership Dues ProcedureODHS|OHA 060-019-013/27/2002Membership Dues Procedure
Director's OfficeODHS|OHA SharedMenu Planning for Healthy Meetings, Conferences and Events GuidlinesODHS|OHA 010-019-03Menu Planning for Healthy Meetings, Conferences and Events Guidlines
Human ResourcesODHS|OHA SharedMilitary Donated Leave Program - Employees Donating Leave ProcedureODHS|OHA 060-031-013/3/2005Military Donated Leave Program - Employees Donating Leave Procedure
Human ResourcesODHS|OHA SharedMilitary Donated Leave Program - Employees Requesting Leave ProcedureODHS|OHA 060-031-023/3/2005Military Donated Leave Program - Employees Requesting Leave Procedure
Privacy OfficeODHSMinimum Necessary Standard for Releasing Confidential, Sensitive and Protected InformationODHS 100-0047/20/20092/1/2023Authorization, disclosures, minimum, necessary personally identifiable information, PII
Office of Information ServicesODHS|OHA SharedMobile Communication Device Coordination GuidelinesODHS|OHA-070-001-043/19/201512/7/2020Air cards, approved personal devices, agency-owned MCDs, BYOD, Bring Your Own Device, cell phones, cellular service, communication, corporate devices, device, encryption, hotspot, line of service, MCD, Mi-Fi, mobile, mobile communication device, mobile co
Office of Information ServicesODHS|OHA SharedMobile Communication Device PolicyODHS|OHA 070-0018/11/200312/7/2020Active sync, air cards, approved personal devices, agency-owned MCDs, BYOD, Bring Your Own Device, cell phones, cellular, communication, corporate devices, DEP, device, encryption, enrollment, line of service, Mi-Fi/Hotspot/modem, mobile, mobile communica
Office of Information ServicesODHS|OHA SharedMobile Operating System Upgrade GuidelinesODHS|OHA 070-001-053/19/20156/6/2022Air cards, approved personal devices, agency-owned MCDs, authentic operating system software, BYOD, Bring Your Own Device, cell phones, cellular service, communication, corporate devices, device, encryption, firmware, hotspot, jailbreaking, line of servic
FacilitiesODHS|OHA SharedModular Furniture Ordering PolicyODHS|OHA 030-0052/15/2002Modular Furniture Ordering Policy
Director's OfficeODHS|OHA SharedMovement Ideas for Healthy Meetings, Conferences and EventsODHS|OHA 010-019-04Movement Ideas for Healthy Meetings, Conferences and Events
Human ResourcesODHS|OHA SharedNepotism PolicyODHS|OHA 060-0203/27/20025/6/2019Nepotism Policy
Office of Information ServicesODHS|OHA SharedNew/Change Mobile Communication Device Coordinator Access | High LevelODHS|OHA 070-001-0133/20/20166/6/2022Active sync, air cards, approved personal devices, agency-owned MCDs, BYOD, Bring Your Own Device, cell phones, cellular service, communication, corporate devices, device, hotspot, line of service, MCD, Mi-Fi, , mobile, mobile communication device, mobile
Director's Office/GAOODHS|OHA SharedNon-Discrimination on the Basis of Disability for Programs, Services and Activities PolicyODHS|OHA 010-0052/1/2006Non-Discrimination on the Basis of Disability for Programs, Services and Activities Policy
Director's OfficeODHS|OHA SharedNon-Discrimination on the Basis of Disability PolicyODHS|OHA 010-0051/1/200212/1/2021Non-Discrimination on the Basis of Disability
Human ResourcesODHS|OHA SharedOffice Closure - Weather or Hazard ProcedureODHS|OHA 060-021-013/27/20022/1/2012Office Closure - Weather or Hazard Procedure
FacilitiesODHS|OHA SharedOffice Design Standards GuidlinesODHS|OHA 030-0062/15/2002Office Design Standards Guidlines
FacilitiesODHS|OHA SharedOffice Light Management GuideODHS|OHA 080-012-0110/2/20178/2/2018Accommodation, ADA, American with Disabilities Act, ergo, light, lighting, light sensitivity
FacilitiesODHS|OHA SharedOffice Lighting Management PolicyODHS|OHA 080-01210/2/20178/2/2018Accommodation, ADA, American with Disabilities Act, ergo, light, lighting, light sensitivity
Privacy OfficeOHAOHA Business Associate Relationships PolicyOHA 100-0137/22/201410/3/2016Business associate, Business associate agreement, Breach, Privacy, Protecting privacy, Release of information, Protected health information, PHI, Protected individual information, PII, Disclose, Disclosure, HIPAA, Create, Receive, Maintain, Transmit
Director's OfficeOHAOrganizational Resilience and Healing ApproachOHA 010-02211/7/202211/7/2022Racism, culture, diversity, toxic stress, trauma, trauma informed, organizational resilience and healing workplace approach, social determinants of health, health equity, resilience, adverse childhood experiences, ACEs, vicarious trauma, HCR 33, trauma po
Safety & HealthODHS|OHA SharedOSHA 300 Log PolicyODHS|OHA 080-003-018/8/2006OSHA 300 Log Policy
Safety & HealthODHS|OHA SharedOSHA Log PolicyODHS|OHA 080-0038/8/2006OSHA Log Policy
Financial ServicesODHS|OHA SharedOut-of-State Travel Authorization Process StepsODHS|OHA 040-009-025/28/20088/3/2020Out-of-State Travel Authorization
Human ResourcesODHS|OHA SharedPaid Leave for Job Interviews PolicyODHS|OHA 060-01610/2/2006Paid Leave for Job Interviews Policy
Information SecurityODHS|OHA SharedPassword Policy ODHS|OHA 090-01410/14/2021Account access rights, Advanced authentication, AA, default password, Multi-Factor Authentication, MFA, password
Human ResourcesODHS|OHA SharedPay Practices ProcedureODHS|OHA 060-029-0112/22/2003Pay Practices Procedure
Financial ServicesODHS|OHA SharedPayroll Distribution GuidelineODHS|OHA 040-007-0211/2/20208/31/2012Approve, approved, approving, confidentiality, delegation of authority, document management, ePayroll, internal records, maintaining payroll records, paycheck, payday, payroll, payroll processing, payroll reporting, time, timely payroll reporting, Workday
Financial ServicesODHS|OHA SharedPayroll Error Corrections ProcudureODHS|OHA 040-007-055/1/2008Payroll, payday, etime, e-time, document management, delegation of authority, internal records, confidentiality, payroll processing, timely payroll reporting, payroll reporting, approving time, maintaining payroll records
Financial ServicesODHS|OHA SharedPayroll Garnishment PolicyODHS|OHA 040-0042/28/200211/2/2020Garnishment, wages, payroll
Financial ServicesODHS|OHA SharedPayroll Garnishment ProcessODHS|OHA 040-004-012/28/200211/2/2020Garnishment, wages, payroll
Financial ServicesODHS|OHA SharedPayroll Management PolicyODHS|OHA 040-0072/28/200211/2/2020Payroll, payday, ePayroll,, Workday, document management, delegation of authority, internal records, confidentiality, payroll processing, timely payroll reporting, payroll reporting, approving time, maintaining payroll records
Office of Information ServicesODHS|OHA SharedPersonal Device Request Map - High LevelODHS|OHA 070-001-0123/20/201612/7/2020Active sync, air cards, approved personal devices, agency-owned MCDs, BYOD, Bring Your Own Device, cell phones, cellular service, communication, corporate devices, device, encryption, OIS Collaborative Communications, line of service, Mi-Fi/Hotspot/modem,
Human ResourcesODHS|OHAPersonal Use of Social MediaODHS|OHA 060-0459/9/20199/9/2019Chat, chatting, discipline, email, Facebook, message, Messenger, post, social media, Twitter, internet, posting, MySpace, Google, Skype, YouTube, privacy, private, protected, termination
Financial ServicesODHS|OHA SharedPetty Cash Funds PolicyODHS|OHA 040-0177/1/20092/2/2020Petty Cash Funds Policy
Director's OfficeODHS|OHA SharedPolitical Activity PolicyODHS|OHA 010-00310/19/2004Political Activity Policy, employees of their rights and obligations under the federal Hatch Act, National Voter Registration
Privacy OfficeODHS|OHA SharedPrivacy PolicyODHS|OHA 100-0011/10/2022Awareness, disclosure, Health Insurance Portability and Accountability Act, HIPAA, protected health information, PHI, safeguard, training, personally identifiable information
Information SecurityODHS|OHA SharedPrivileged Access and Management ProcessODHS|OHA 090-003-0110/30/20152/1/2021Access, approver, authorized, Data Center Services, DCS, Identity and Access Management group, ID and Access group, PAAA, privileged, Privileged Access Authorized Approver
Information SecurityODHS|OHA SharedPrivileged Access and Management Process MapODHS|OHA 090-003-023/6/20172/1/2021Privileged Access and Management Process Map
Director's OfficeODHS|OHA SharedPROCESS : Shared and Central Services Policy Committee Policy Review ProcessODHS|OHA 010-001-034/8/20194/5/2019Committee Policy Review Process
Contracts and ProcurementODHS|OHA SharedPublic Contracting Authority and Overview for Supplies and Services Contracts PolicyODHS|OHA 020-0015/10/20027/28/2009Public Contracting Authority and Overview for Supplies and Services Contracts
Director's OfficeOHAPublic Record RequestOHA 010-0106/9/20085/6/2019Records, Information request, Public records, Release of information
Director's OfficeODHSPublic Records Requests, Fees and WaiversODHS 010-0106/9/200812/18/2017Data, data request, fee, fee waiver, information request, public records, public records request, release of information, waiver
Publications and Creative ServicesODHS|OHA SharedPublication design, distribution and storage PolicyODHS|OHA 130-0012/22/20027/10/2017Publications, forms, brochures, posters, flyers, marketing, advertisements, video, animation, logos, artwork, photos, graphic design, layout, printing, writing, editing, distribution, mailing, storage, branding, style guide
Publications and Creative ServicesODHS|OHA SharedPublication Development GuidelinesODHS|OHA 130-001-0412/12/2016Design Development Guidlines
Financial ServicesODHS|OHA SharedPurchase Order Transaction System (SPOTS) Card PolicyODHS|OHA 040-0195/10/200210/1/2010Small Purchase Order Transaction System (SPOTS) Card Policy
Director's OfficeODHSRace, Ethnicity, Language, and Disability Demographic (REALD) DataODHS 010-02612/1/2020Collect, collecting, collection, collections standards, data, demographics, disability, equity, ethnic, ethnicity, functional limitation, language, multiracial, race, racial, REALD, reporting, standards
Human ResourcesODHS|OHA SharedReasonable AccommodationMSC 060-0348/22/200711/2/2020Accommodate, accommodation, ableism, ADA, adjustments, American’s with Disabilities Act, disabilities, disability, disabled, ergonomics, lighting, reasonable
Human ResourcesODHS|OHA SharedReasonable Accommodation for Job Applicants ProcedureODHS|OHA 060-034-019/28/20068/22/2007Reasonable Accommodation for Job Applicants Procedure
Human ResourcesODHSReasonable Accommodation in Employment ProcessODHS 060-034-0210/21/2020Accommodate, accommodation, ableism, ADA, adjustments, American’s with Disabilities Act, disabilities, disability, disabled, ergonomics, lighting, reasonable
Human ResourcesODHS|OHA SharedReasonable Accommodation PolicyODHS|OHA 060-0349/28/20068/22/2007Reasonable Accommodation Policy
Financial ServicesODHS|OHA SharedReceipting of Checks and Other Negotiable Instruments PolicyODHS|OHA 040-0132/7/201012/4/2015Checks, money orders, negotiable instruments, payments, cash-in, cash receipts, credit cards, accepting credit card payments, money in, deposits, personal checks, cash shortage, cash overage
Financial ServicesODHS|OHA SharedReconciliation and Replenishment of Petty CashODHS|OHA 040-017-032/2/2020Accounting, authorization, authority, cash, checks, custodian, delegation, disbursement, fund, negotiable, petty, receipting, reconciliation, spending
Director's OfficeODHS|OHA SharedRecords Retention and Management PolicyODHS|OHA 010-0181/1/20163/27/2019Archiving, archivist, documents, records, retention, storage
Director's OfficeOHARecords Retention and Management StructureOHA 010-0189/1/20163/27/2019Archive, archiving, archivist, cloud, destroy, destruction, disposal, documents, electronic storage, email, IM, instant messaging, records, retention, storage, text messaging, voicemail
Director's OfficeODHS|OHA SharedRecords retention guidelinesODHS|OHA 010-018-011/1/20163/27/2019Archiving, archivist, documents, records, retention, storage
Financial ServicesODHS|OHA SharedReduction of Expense PolicyODHS|OHA 040-01512/1/200812/4/2015ROX, reduction of expense, expense, revenue,
Financial ServicesODHS|OHA SharedRefreshment, Meals, Hospitality PolicyODHS|OHA 040-0062/28/2002Reduction of Expense
Financial ServicesODHS|OHA SharedRefreshment, Meals, Hospitality ProcedureODHS|OHA 040-006-012/28/2002Guidance on Allowable Expenditures at DHS Sponsored Events
Human ResourcesODHS|OHA SharedReinstatement and Reemployment of Injured Workers ProcedureODHS|OHA 060-036-018/1/20079/25/2008Reinstatement and Reemployment of Injured Workers Procedure
Privacy OfficeODHS|OHA SharedRelease & Waivers for Use and Disclosure for Research and Reporting PolicyODHS|OHA 100-0107/22/201410/3/2016IRB, Institutional Review Board, HIPAA, HITECH, Research, Waivers, Privacy, Genetic research
Director's OfficeOHARemote Work GuideOHA 010-023-081/25/2021Alternate, activities, alternate schedule, appreciative inquiry, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible, flexible work sol
Privacy OfficeODHS|OHAReport and Response to Privacy IncidentsODHS|OHA 100-0147/22/201412/5/2022Individual privacy, Protecting privacy, Release of information, Releasing information, Breach, Reporting, Incident, Privacy Incident, Privacy and Security Incident
Background Check UnitODHS|OHA SharedReporting of New Criminal or Abuse Activity ProcedureODHS|OHA 060-010-031/26/20106/30/2012Reporting of New Criminal or Abuse Activity Procedure
Office of Information ServicesODHS|OHA SharedRequest Mobile Device or Accessories - High LevelODHS|OHA 070-001-083/20/20166/6/2022Active sync, approved personal devices, agency-owned MCDs, BYOD, Bring Your Own Device, cellular service, communication, corporate devices, device, encryption, enrollment, jailbreaking, line of service, MCD, mobile, mobile communication device, mobile com
Director's Office/GAOODHS|OHA SharedRequesting Reasonable Modifications by Client Applicants, Clients and Members of the Public ProcedureODHS|OHA 010-005-042/1/2006Requesting Reasonable Modifications by Client Applicants, Clients and Members of the Public Procedure
Director's OfficeODHS|OHA SharedReturn of Equipment for remote workersODHS|OHA 010-023-0312/6/2021Alternate, activities, alternate schedule, appreciative inquiry, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible work flexible, fle
Financial ServicesODHS|OHA SharedRevolving Fund 180-Day Check Cancellation PolicyODHS|OHA 040-0127/1/200712/10/2015Revolving Fund, 180 day, cancelled checks
Financial ServicesODHS|OHA SharedRevolving Fund 180-Day Check Cancellation ProcedureODHS|OHA 040-012-017/1/2007Revolving Fund 180 Day Check Cancellation Procedure
Director's OfficeODHS|OHA SharedRulemaking: Community Engagement, Rule Advisory Committees, and Rule Advisory Committee ExceptionsODHS|OHA 010-0121/1/200911/7/2022Collaboration, engagement, exception, public, RAC, rule advisory committee, rulemaking, rules, Tribal
Safety & HealthODHS|OHA SharedSafety Committees in the Workplace GuidelinesODHS|OHA 080-007-012/19/2016afety Committee, workplace safety, prevention, safety guidelines
Safety & HealthODHS|OHA SharedSafety Committees in the Workplace PolicyODHS|OHA 080-0073/3/20042/19/2016Accident, illness, prevention, Safety Committee, workplace safety
Safety & HealthODHS|OHA SharedSafety Inspections PolicyODHS|OHA 080-0018/12/20028/8/2006Safety Inspections Policy
Director's Office/GAOODHS|OHA SharedScheduling a Sign Language Interpreter/Real-Time Captioner ProcedureODHS|OHA 010-005-022/1/2006Scheduling a Sign Language Interpreter/Real-Time Captioner Procedure
Office of CommunicationsODHS|OHA SharedSensitive Issues PolicyODHS|OHA 120-0032/22/20026/22/2005Guidelines for Public Communications on Sensitive Issues Policy
Office of CommunicationsODHS|OHA SharedSensitive Issues ProcedureODHS|OHA 120-003-012/22/20026/22/2005Sensitive Issues Procedure
Information SecurityODHS|OHAService Account Password and Management ProcessODHS|OHA 090-003-01511/5/20185/3/2021Access, account, controls, exceptions, password, service, service account
Information SecurityODHS|OHAService Account Process MapODHS|OHA 090-003-01411/5/20185/3/2021Access, account, controls, password, requestor, service, service account
Information SecurityODHS|OHAService Account Request ProcessODHS|OHA 090-003-01311/5/20185/3/2021Access, account, controls, password, requestor, service, service account
Director's OfficeOHASetting up the Home OfficeOHA 010-023-0410/20/2020Alternate, activities, alternate schedule, appreciative inquiry, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible, flexible work sol
Director's OfficeODHS|OHA SharedShared and Central Services Policy Process MapODHS|OHA 010-001-028/1/2014Shared and Central Services Policy Process Map
Human ResourcesODHS|OHA SharedSick Leave With Pay ProcedureODHS|OHA 060-017-012/25/2002Sick Leave With Pay Procedure
Office of CommunicationsODHS|OHA SharedSocial Media Use for Agency PromotionODHS|OHA 120-0059/10/2018App, application, Facebook, Google, Instagram, internet, Pinterest, posting, promotion, publicity, social media, social networking, Twitter, web, website, YouTube
Financial ServicesODHS|OHA SharedSponsored Travel Expense Reimbursement Process StepsODHS|OHA 040-021-0110/1/20108/3/2020Out-of-state travel, sponsored travel, third party sponsor, in-state travel, employee travel
Financial ServicesODHS|OHA SharedSponsored Travel PolicyODHS|OHA 040-0217/1/20038/3/2020Sponsored Travel Policy
Financial ServicesODHS|OHA SharedSPOTS Card Abuse or Misuse ProcedureODHS|OHA 040-019-0610/1/2010Small Purchase Order Transaction System (SPOTS) Card
Financial ServicesODHS|OHA SharedSPOTS Card Application and Issuance ProcedureODHS|OHA 040-019-0210/1/2010SPOTS Card Application and Issuance Procedure
Financial ServicesODHS|OHA SharedSPOTS Card Documentation and Reconciliation Requirements ProcedureODHS|OHA 040-019-0510/1/2010Small Purchase Order Transaction System (SPOTS) Card
Financial ServicesODHS|OHA SharedSPOTS Card Program Authority ProcedureODHS|OHA 040-019-0110/1/2010SPOTS Card Program Authority Procedure
Financial ServicesODHS|OHA SharedSPOTS Card Program Review and Audit ProcedureODHS|OHA 040-019-0810/1/2010Small Purchase Order Transaction System (SPOTS) Card
Financial ServicesODHS|OHA SharedSPOTS Card Purchases ProcedureODHS|OHA 040-019-0410/1/2010Small Purchase Order Transaction System (SPOTS) Card
Financial ServicesODHS|OHA SharedSPOTS Card Security ProcedureODHS|OHA 040-019-0310/1/2010Small Purchase Order Transaction System (SPOTS) Card
Financial ServicesODHS|OHA SharedSPOTS Card Training ProcedureODHS|OHA 040-019-0710/1/2010Small Purchase Order Transaction System (SPOTS) Card
FacilitiesODHS|OHA SharedState Issued Phone Cards PolicyODHS|OHA 030-0082/15/20026/17/2002DHS State Issued Phone Cards Policy
FacilitiesODHS|OHA SharedState Issued Phone Cards ProcedureODHS|OHA 030-008-016/17/20026/17/2002State Issued Phone Cards Procedure
FacilitiesODHS|OHA SharedState Vehicle Use Sharing PolicyODHS|OHA 030-0072/15/2002State Vehicle Use Sharing Policy
Information SecurityODHS|OHA SharedThird Party Entity Approval for System Access ProcessODHS|OHA 090-003-089/6/20166/6/2022Information Exchange, Third Party, Contractor, Access, Exchange, Data Use Agreement, Access Agreement, Information Owner, Coordinator, RACF Administrator, InfoEx, Access Administrator, Requestor, InfoEx Coordinator, ISPO, 785, AA, DUA, Contracts.
Information SecurityODHS|OHA SharedThird Party Entity Approval for System Access Process MapODHS|OHA 090-003-099/6/20166/6/2022Information Exchange (InfoEx) Access Agreement (AA) Process [High Level]
Financial ServicesODHS|OHA SharedTime and Attendance Records GuidelineODHS|OHA 040-007-011/1/2008Payroll, payday, etime, e-time, document management, delegation of authority, internal records, confidentiality, payroll processing, timely payroll reporting, payroll reporting, approving time, maintaining payroll records
Financial ServicesODHS|OHA SharedTime and Attendance Records ProcedureODHS|OHA 040-007-011/1/2020Payroll, payday, Workday, ePayroll, document management, delegation of authority, internal records, confidentiality, payroll processing, timely payroll reporting, payroll reporting, approving time, maintaining payroll records
Human ResourcesODHS|OHA SharedTobacco Free Campus PolicyODHS|OHA 060-0415/30/20085/1/2012Tobacco Free Campus Policy
Safety & HealthOHATobacco Free Facilities and ServicesOHA 140-0019/28/2018Addiction, addictions, adult, foster homes, housing, inhalant delivery systems, mental health, mental health treatment, residential treatment, supported housing, tobacco, treatment, treatment programs
Director's OfficeODHSTrauma-Informed Organization PolicyODHS 010-02212/2/201912/2/2019Disabilities, disability, historic, intergenerational, race, racial, RiSE, resilience, secondary trauma, trauma, trauma informed, trauma informed approach, trauma informed care, trauma informed organization, trauma informed practice, vicarious trauma
Financial ServicesODHS|OHA SharedTravel Advances and Corporate Travel CardsODHS|OHA 040-008-018/3/2020Travel Advances and Travel Cards
Financial ServicesODHS|OHATravel Advances and Corporate Travel Cards040-008-022/28/20028/3/2020travel advance, corporate travel card, credit card, travel card, advance, corporate credit card
Financial ServicesODHS|OHA SharedTravel Advances and Travel Cards Frequently Asked QuestionsODHS|OHA 040-008 FAQTravel Advances and Travel Cards Frequently Asked Questions
Financial ServicesODHS|OHA SharedTravel Advances and Travel Cards PolicyODHS|OHA 040-0082/28/20025/1/2020Travel Advances and Travel Card
Financial ServicesODHS|OHA SharedTravel Approval and Reimbursment PolicyODHS|OHA 040-0092/28/20028/3/2020Travel Advances and Travel Cards Travel Approval and Reimbursment
Financial ServicesODHS|OHA SharedTravel Reimbursement ProcedureODHS|OHA 040-009-012/28/20025/1/2020Travel Reimbursement, Travel Advances and Travel Cards
Office of CommunicationsODHS|OHA SharedUnauthorized Patient Leave Communications PolicyODHS|OHA 120-0026/17/2005Unauthorized Patient Leave Communications Policy
Office of CommunicationsODHS|OHA SharedUnauthorized Patient Leave Communications ProdedureODHS|OHA 120-002-016/22/2005Unauthorized Patient Leave Communications Prodedure
Director's OfficeOHAUpdating Workday: Registering for Remote Work and Accessing Flexible Work SolutionsOHA 010-023-0212/7/2020Alternate, activities, alternate schedule, appreciative inquiry, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible, flexible work sol
Director's OfficeOHAUpdating Workday: Reviewing, Changing or Removing Remote Work Status, Updating Asset ListsOHA 010-023-0312/9/2020Alternate, activities, alternate schedule, appreciative inquiry, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible, flexible work sol
Director's OfficeODHS|OHA SharedUse of Collaborative Messaging, Video, and Recording ToolsODHS|OHA 010-02411/2/2020Audio, chat, collaboration, communication, IM, instant messaging, recording, sharing, Stream, Teams, YouTube, video, Zoom
Human ResourcesODHS|OHA SharedUse of Information about OYA and DHS Employees who are Subjects of a CPS Assessment PolicyODHS|OHA 060-0339/16/2006Use of Information about OYA and DHS Employees who are Subjects of a CPS Assessment Policy
Human ResourcesODHS|OHA SharedUse of Information about OYA and DHS Employees who are Subjects of a CPS Assessment ProcedureODHS|OHA 060-033-019/20/2006Use of Information about OYA and DHS Employees who are Subjects of a CPS Assessment Procedure
Human ResourcesODHS|OHA SharedUse of State Property PolicyODHS|OHA 060-0378/10/20079/25/2008Use of State Property Policy
Information SecurityODHS|OHA SharedUser Access ProcessODHS|OHA 090-003-0510/28/20158/2/2021Access, access control, account, control, email, employees, individual, individual user profile, network, Office of Human Resources, OIS Service Desk, personnel action request, profile, program access coordinator, user
Information SecurityODHS|OHA SharedUser Access Process MapODHS|OHA 090-003-0610/28/20158/2/2021User Access Process - Employee Map
Office of Information ServicesODHS|OHA SharedUsing a Personal Communication Device for State Business Process StepsODHS|OHA 070-001-063/19/201512/7/2020Active sync, air cards, approved personal devices, BYOD, bring your own device, cell phones, cellular service, communication, device, encryption, hotspot, MCD, Mi-Fi, mobile, mobile communication device, mobile device management, MDM, modem, OIS Collabora
Director's Office/GAOODHS|OHA SharedUsing the Oregon Telecommunications Relay Service ProcedureODHS|OHA 010-005-052/1/2006Using the Oregon Telecommunications Relay Service Procedure
Human ResourcesODHS|OHA SharedVacation Leave and Payoff ProcedureODHS|OHA 060-018-012/25/2002Vacation Leave and Payoff Procedure
Safety & HealthODHS|OHA SharedVehicle Use for State Business Frequently Asked QuestionsODHS|OHA 080-005-FAQ5/21/2010Vehicle Use for State Business Frequently Asked Questions
Safety & HealthODHS|OHA SharedVehicle Use for State Business PolicyODHS|OHA 080-00510/1/20035/7/2010Vehicle Use for State Business Policy
Safety & HealthODHS|OHA SharedVehicle Use for State Business ProcedureODHS|OHA 080-005-0110/2/20035/21/2010Vehicle Use for State Business Procedure
FacilitiesODHS|OHA SharedVoice Mail PolicyODHS|OHA 030-0092/15/2002Voice Mail Policy, Retrieve phone messages
Information SecurityODHS|OHA SharedVulnerability Assessment ProcessODHS|OHA-090-007-0110/16/20156/7/2021Applications, assessment, Centers for Medicare & Medicaid Services, CJIS, CMS, Criminal Justice Information System, development, Federal Tax Information, FTI, platform, public facing, requirements, risk, Social Security Administration, SSA, stakeholders
Information SecurityODHS|OHA SharedVulnerability Assessment Process MapODHS|OHA 090-007-0210/16/20156/7/2021Vulnerability Assessment Process Map
Human ResourcesODHS|OHA SharedWeigh Tests and Final Fitness Determinations on Non-Institution ODHS|OHA EmployeesODHS|OHA 060-010-053/7/20223/7/2022Weigh Tests and Final Fitness Determinations on Non-Institution ODHS|OHA Employees
Background Check UnitODHS|OHA SharedWeighing test and Final Fitness Determination on Non-Institution ODHS Employees ODHS|OHA 060-010-053/7/2022weigh test, background check unit, odhs employees
Financial ServicesODHS|OHA SharedWork Charge Codes and Labor Cost Override Codes ProcedureODHS|OHA 040-007-045/1/2008Payroll, payday, etime, e-time, document management, delegation of authority, internal records, confidentiality, payroll processing, timely payroll reporting, payroll reporting, approving time, maintaining payroll records
Director's OfficeODHSWorking Remote - Within the state of OregonODHS 010-023-029/13/2021Alternate worksite, flexible, remote, remotely, remote work, telecommute
Director's OfficeODHSWorking Remotely Out of StateODHS 010-023-049/13/2021Alternate, activities, alternate schedule, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible, flexible work solutions, flexibility, f
Director's OfficeODHSWorking Remotely: Computer Hardware, Software, Equipment and SuppliesODHS 010-023-0610/4/202110/4/2021Alternate, activities, alternate schedule, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible, flexible work solutions, flexibility, f
Director's OfficeODHSWorking Remotely: Confidentiality and SecurityODHS 010-023-039/13/2021Alternate, activities, alternate schedule, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible, flexible work solutions, flexibility, f
Director's OfficeODHSWorking Remotely: Work Hours, Availability, Leave and Overtime RequestsODHS 010-023-059/13/2021Alternate, activities, alternate schedule, asset survey, chair, collaboration, collaborative, collective bargaining agreements, computer, contract, desk, engagement, ergonomic, equipment, facilities, flex, flexible, flexible work solutions, flexibility, f
Director's OfficeODHS|OHA SharedWorking with the Legislature Frequently Asked QuestionsODHS|OHA 010-002 FAQ10/1/2003Working with the Legislature Frequently Asked Questions, FAQ
Director's OfficeODHS|OHA SharedWorking with the Legislature PolicyODHS|OHA 010-00210/1/2003Guide to Lobbying in Oregon, Working with the Legislature Policy
Safety & HealthODHS|OHA SharedWorkplace Breastfeeding Support PolicyODHS|OHA 010-02011/7/201612/18/2017Breastfeeding, breast milk, expressing, nursing, lactation, pumping
Safety & HealthODHS|OHA SharedWorkplace Breastfeeding Support Policy GuidelinesODHS|OHA 010-020-0112/18/2017Breastfeeding, breast milk, expressing, nursing, lactation, pumping, harassment, discrimination
Director's OfficeODHS|OHAWorkplace Gambling PolicyODHS|OHA 010-0259/14/2020Chance, charitable gaming, charity, gambling, gambling disorder, gaming, internet, problem, raffle, restrictions, workplace
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