Policies

Skip Navigation LinksOregon Department of Human Services / Policies

ODHS|OHA Policies, Processes and Guidelines

​​​​​​​​​​This site has links to policies, processes and guidelines used by the Oregon Department of Human Services (DHS) and the Oregon Health Authority (OHA). Every policy, guideline and procedure has a reference number. Some reference numbers start with ODHS or OHA. This identifies the agency to which it belongs. Some reference numbers start with the ODHS|OHA reference this means it belongs to both ODHS and OHA.

On June 26, 2009, authority for health care in Oregon transferred from ODHS to the newly formed OHA. OHA may use some ODHS policies, guidelines or processes that have been in effect since before the date of transfer.

Issuing Office
  
Agency
  
Policy, Process or Guideline
  
Policy, Process, Guideline #
  
Effective Date
  
Revised Date
  
FacilitiesDHS|OHA Shared800 Telephone Number PolicyDHS|OHA 030-0119/23/2002
Information SecurityDHS|OHAAccess Control GuidelinesDHS|OHA 090-003-01210/1/2018
Information SecurityDHS|OHA SharedAccess Control PolicyDHS|OHA 090-0031/29/20066/4/2018
Information SecurityDHS|OHA SharedAccess to the Wireless NetworkDHS|OHA 090-003-073/4/20164/1/2019
Privacy OfficeOHAAccessing Individual RecordsOHA 100-0037/22/201410/3/2016
Financial ServicesDHS|OHA SharedAccountability in Intra-Agency Monetary Agreements PolicyDHS|OHA 040-0142/28/200212/10/2015
Office of Information ServicesDHS|OHA SharedAcquiring, Replacing or Upgrading Mobile Communication Device ProcessDHS|OHA 070-001-013/19/20152/21/2017
Information SecurityDHS|OHA SharedAdministrative, Technical and Physical Safeguards PolicyDHS|OHA 090-009 11/8/20042/5/2018
Privacy OfficeOHAAdministrative, Technical, and Physical SafeguardsOHA 100-009 7/22/201410/3/2016
Director's OfficeDHS|OHA SharedAgency Compliance with Statewide Administrative PolicyDHS|OHA 010-0148/20/20155/6/2019
FacilitiesDHS|OHA SharedAgency Identification, Badge and Key Card policyDHS|OHA 030-0102/15/20024/6/2020
Financial ServicesDHS|OHA SharedAir Ticket Purchase PolicyDHS|OHA 040-0228/1/20148/3/2020
Director's OfficeDHS|OHA SharedAlternate Formats and Language Access ServicesDHS|OHA 010-01312/24/201311/5/2018
Privacy OfficeOHAAmending Individual Records PolicyOHA 100-0067/22/201410/3/2016
Office of Information ServicesDHS|OHA SharedAppointing and Managing Mobile Communication Device CoordinatorsDHS|OHA 070-001-07 3/19/20152/21/2017
Safety & HealthDHS|OHA SharedApproval for Worksite Wellness activitiesDHS|OHA 080-013-015/4/2020
Imaging and Records Management Services (IRMS)DHS|OHA SharedArchives PolicyDHS|OHA 050-00512/6/20066/28/2011
Imaging and Records Management Services (IRMS)DHS|OHA SharedArchives Procedure: Destruction of Records in Storage ProcedureDHS|OHA 050-005-0312/6/2006
Imaging and Records Management Services (IRMS)DHS|OHA SharedArchives Procedure: Requesting Records from Storage ProcedureDHS|OHA 050-005-0212/6/20065/30/2012
Imaging and Records Management Services (IRMS)DHS|OHA SharedArchives Procedure: Sending Records for Storage ProcedureDHS|OHA 050-005-0112/6/20066/28/2011
Background Check UnitDHS|OHA SharedBackground Checks on DHS Volunteers ProcedureDHS|OHA 060-010-041/26/20106/30/2012
Background Check UnitDHS|OHA SharedBackground Checks on Institution DHS Employees ProcedureDHS|OHA 060-010-0212/1/20082/1/2015
Background Check UnitDHS|OHA SharedBackground Checks on Non-Institution DHS Employees ProcedureDHS|OHA 060-010-0112/1/20086/30/2012
Background Check UnitDHS|OHA SharedBackground Checks PolicyDHS|OHA 060-0101/26/20101/1/2002
Office of Information ServicesDHS|OHA SharedBilling Change Process Map ‐ High LevelDHS|OHA 070-001-0113/20/2016
Department of Administrative Services (DAS)DHS|OHA SharedBomb Threat ProceduresDHS|OHA 125-6-3412/1/2000
Publications and Creative ServicesDHS|OHA SharedBusiness Cards, Letterhead and Envelopes PolicyDHS|OHA 050-0024/8/200411/9/2010
Publications and Creative ServicesDHS|OHA SharedBusiness Cards, Letterhead and Envelopes ProcedureDHS|OHA 050-002-014/8/200411/9/2010
Director's OfficeDHS|OHA SharedBusiness Continuity Planning PolicyDHS|OHA 010-0065/7/20155/17/2015
Office of Information ServicesDHS|OHA SharedChange Mobile Device User Process Map - High LevelDHS|OHA 070-001-0103/20/2016
Financial ServicesDHS|OHA SharedCheck Signing Machine PolicyDHS|OHA 040-0184/28/201012/4/2015
Financial ServicesDHS|OHA SharedCheck Stock Management PolicyDHS|OHA 040-0012/28/20028/22/2012
Financial ServicesDHS|OHA SharedCheck Stock Management ProcedureDHS|OHA 040-001-012/28/20028/22/2012
Publications and Creative ServicesDHS|OHA SharedCheck Stock, Negotiable Orders, EBT PolicyDHS|OHA 050-0034/2/20024/1/2010
Publications and Creative ServicesDHS|OHA SharedCheck Stock, Negotiable Orders, EBT ProcedureDHS|OHA 050-003-014/2/2002
Human ResourcesDHSClose Personal RelationshipsDHS 060-0447/1/20197/1/2019
Human ResourcesDHSClose Personal RelationshipsDHS 060-0447/1/20197/1/2019
Human ResourcesDHS|OHA SharedConflict of Interest GuidelinesDHS|OHA 060-002-011/1/2017
Human ResourcesDHS|OHA SharedConflict of Interest PolicyDHS|OHA 060-00211/1/200610/1/2018
Contracts and ProcurementDHS|OHA SharedContract Administration PolicyDHS|OHA 020-0053/1/2007
Financial ServicesDHS|OHA SharedControl Over Check-signing Machine Use ProcedureDHS|OHA 040-011-014/23/20108/31/2012
Financial ServicesDHS|OHA SharedCustomer Credit Card Payment ProcedureDHS|OHA 040-013-017/1/2010
Privacy OfficeDHS|OHA SharedDe-identification of Individual Information and Use of Limited Data Sets PolicyDHS|OHA 100-011 7/22/201410/3/2016
Financial ServicesDHS|OHA SharedDelegation of Expenditure Authority PolicyDHS|OHA 040-0107/1/20088/1/2014
Director's OfficeDHSDHS Bilingual Proficiency Certification PolicyDHS 010-0159/9/20138/19/2015
Director's OfficeDHSDHS discrimination and harassment guidelinesDHS 010-017-011/1/2015
Human ResourcesDHS|OHA SharedDHS Training Accommodations ProcedureDHS|OHA 060-034-048/22/2007
Director's OfficeDHS|OHA SharedDHS|OHA Policy Approval Process StepsDHS|OHA 010-001-012/24/201712/3/2018
Director's OfficeDHS|OHA SharedDHS|OHA Policy on Shared Service Operational PoliciesDHS|OHA 010-0019/30/201312/3/2018
Director's OfficeDHS|OHA SharedDHS-OHA Healthy Meetings, Conferences and Events Policy Frequently Asked QuestionsDHS|OHA 010-019-024/1/2017
Office of Information ServicesDHS|OHA SharedDisaster Recovery Policy for Information TechnologyDHS|OHA 070-0067/6/2020
Office of Information ServicesDHS|OHA SharedDisaster Recovery Process for Information TechnologyDHS|OHA 070-006-017/6/2020
Office of Information ServicesDHS|OHA SharedDisaster Recovery Process for Information Technology Process MapDHS|OHA 070-006-027/6/2020
Financial ServicesDHS|OHA SharedDocumentation of petty cash fundsDHS|OHA 040-017-022/2/2020
Financial ServicesDHSDonated Funds, Goods, and ServicesDHS 040-0261/6/20201/6/2020
Financial ServicesDHSDonated Funds, Goods, and ServicesDHS 040-026-021/6/2020
Financial ServicesDHSDonations - DisbursementsDHS 040-026-031/6/2020
Financial ServicesDHSDonations - ReportingDHS 040-026-041/6/2020
Financial ServicesDHSDonations - SolicitingDHS 040-026-011/6/2020
Safety & HealthDHS|OHA SharedEarly Return to Work of Injured Workers ProcedureDHS|OHA 080-002-01 5/22/20035/17/2013
Financial ServicesDHS|OHA SharedElectronic Commerce PolicyDHS|OHA 040-02412/1/20124/16/2015
Office of CommunicationsDHS|OHA SharedE-mail All Universe PolicyDHS|OHA 120-0014/3/20026/22/2005
Safety & HealthDHS|OHA SharedEmergency Preparedness PolicyDHS|OHA 080-01010/8/20041/19/2005
Financial ServicesDHS|OHA SharedEmployee Assigned Property PolicyDHS|OHA 040-0022/28/200212/10/2015
Financial ServicesDHS|OHA SharedEmployee Assigned Property ProcedureDHS|OHA 040-002-0112/28/200212/28/2002
Human ResourcesDHS|OHA SharedEmployee Personnel Records PolicyDHS|OHA 060-0063/27/200212/5/2006
Director's OfficeDHSEmployee Resource Groups (ERGs)DHS 010-0165/29/2014
Director's OfficeOHAEmployee Resource Groups (ERGs) PolicyOHA 010-01112/20/201712/20/2017
Safety & HealthDHS|OHA SharedEmployee Safety for Clandestine (Methamphetamine or other illegal) Drugmanufacturing Labs ProcedureDHS|OHA 080-011-018/8/2006
Human ResourcesDHS|OHA SharedEmployee Separation PolicyDHS|OHA 060-0074/17/2002
Human ResourcesDHS|OHA SharedEmployee Separation ProcedureDHS|OHA 060-007-014/17/2002
Safety & HealthDHS|OHA SharedEmployee Wellness PolicyDHS|OHA 080-0132/3/20155/2/2020
Human ResourcesDHS|OHA SharedEmployees As Contractors PolicyDHS|OHA 060-0033/27/20027/13/2006
Human ResourcesDHS|OHA SharedEmployees As Contractors ProcedureDHS|OHS 060-003-014/17/20027/13/2006
Human ResourcesDHS|OHA SharedEmploying Retirees PolicyDHS|OHA 060-0083/27/20027/13/2006
Human ResourcesDHS|OHA SharedEmploying Retirees ProcedureDHS|OHA 060-008-014/17/2002
Privacy OfficeOHAEnforcement, Sanctions, and Penalties for Violations of Individual Privacy PolicyOHA 100-0127/22/201410/3/2016
Privacy OfficeDHSEnforcement, Sanctions, and Penalties for Violations of Individual Privacy PolicyDHS 100-0093/31/20033/6/2017
Office of Information ServicesDHS|OHA SharedEnrollment of MCD in Mobile Device Management Systems GuidelinesDHS|OHA 070-001-03 3/19/20152/21/2017
Human ResourcesDHS|OHA SharedErgonomic GuidelinesDHS|OHA 060-043-015/16/2016
Human ResourcesDHS|OHA SharedErgonomics PolicyDHS|OHA 060-0435/16/2016
Financial ServicesDHS|OHA SharedEstablishment or changes to petty cash fundDHS|OHA 040-017-012/3/20202/3/2020
Human ResourcesDHS|OHA SharedExceptional Performance Recognition Leave with Pay ProcedureDHS|OHA 060-028-018/12/2002
Financial ServicesDHS|OHA SharedExercising Expenditure Authority PolicyDHS|OHA 040-010-017/1/20087/1/2011
FacilitiesDHS|OHA SharedFacilities Development PolicyDHS|OHA 030-0022/15/2002
Human ResourcesDHS|OHA SharedFamily and Medical Leave ProcedureDHS|OHA 060-040-012/15/20086/2/2009
Director's Office/GAODHS|OHA SharedFiling a Client Complaint or Report of Discrimination ProcedureDHS|OHA 010-005-012/1/2006
Director's OfficeOHAFlexible Work SolutionsOHA 010-0237/6/20207/6/2020
Financial ServicesDHS|OHA SharedForged or Altered items PolicyDHS|OHA 040-0032/28/200212/4/2015
Financial ServicesDHS|OHA SharedForgery ProcedureDHS|OHA 040-003-012/28/2002
Finance & Policy AnalysisDHS|OHA SharedFunding Reclassification Requests Prior to Review by the Office of Human Resources PolicyDHS|OHA 110-0026/9/2010
Finance & Policy AnalysisDHS|OHA SharedFunding Reclassification Requests Prior to Review by the Office of Human Resources ProcedureDHS|OHA 110-002-016/9/2010
FacilitiesDHS|OHA SharedFurnishing Standards PolicyDHS|OHA 030-0032/15/20021/10/2006
Director's OfficeDHS|OHA SharedGender Identity and Expression Policy for EmployeesDHS|OHA 010-0214/1/20194/1/2019
Director's OfficeDHS|OHA SharedGender-Specific Services for Children and Youth PolicyDHS|OHA 010-0041/1/2005
Director's OfficeDHS|OHA SharedGender-Specific Services for Children and Youth ProcedureDHS|OHA 010-004-011/1/2005
Privacy OfficeOHAGeneral PrivacyOHA 100-0019/20/201310/3/2016
Director's OfficeDHSGUIDELINE - Bilingual & Multilingual Roles for DHS Staff ONLYDHS 010-013-014/1/20194/1/2019
Safety & HealthDHS|OHA SharedGuidelines for Approved Wellness ActivitiesDHS|OHA 080-013-025/4/2020
Publications and Creative ServicesOHAGuidelines for creation and approval Oregon health authority reportsOHA 130-001-0312/12/2016
Human ResourcesDHS|OHA SharedHardship Leave Frequently Asked QuestionsDHS|OHA 060-015-faq
Human ResourcesDHS|OHA SharedHardship Leave ProcedureDHS|OHA 060-015-012/25/200210/2/2006
Safety & HealthDHS|OHA SharedHazard Communication Program PolicyDHS|OHA 080-0118/8/2006
Director's OfficeDHS|OHA SharedHealthy Meetings, Conferences and Events GuidelinesDHS|OHA 010-019-016/13/2016
Director's OfficeDHS|OHA SharedHealthy Meetings, Conferences and Events PolicyDHS|OHA 010-0196/13/2016
FacilitiesDHS|OHA SharedHSB Building Copy Center PolicyDHS|OHA 030-0012/15/2002
FacilitiesDHS|OHA SharedHSB Building Copy Center ProcedureDHS|OHA 030-001-012/15/2002
FacilitiesDHS|OHA SharedHSB Identification Badge/Key Card - Employee ProcedureDHS|OHA 030-010-012/15/20021/27/2003
FacilitiesDHS|OHA SharedHSB Identification Badges/Key Cards - Contractor ProcedureDHS|OHA 030-010-031/27/2003
FacilitiesDHS|OHA SharedHSB Identification Badges/Key Cards - Permanent Visitor ProcedureDHS|OHA 030-010-021/27/2003
Financial ServicesDHS|OHA SharedInappropriate Actions ProcedureDHS|OHA 040-010-027/1/20117/1/2011
Director's OfficeDHS|OHA SharedIndividual Expenditure Reports ProcedureDHS|OHA 010-002-0110/1/2003
Privacy OfficeOHAIndividual Privacy: Alternate Communications PolicyOHA 100-0077/22/201410/3/2016
Privacy OfficeOHAIndividual Privacy: Permissible and Prohibited Use and Disclosure of Information PolicyOHA 100-0027/22/201410/3/2016
Privacy OfficeOHAIndividual Privacy: Restricting Access to Individual Information PolicyOHA 100-0057/22/201410/3/2016
Information SecurityDHS|OHA SharedInformation Security and Privacy Awareness and Training PolicyDHS|OHA 090-0045/17/200411/2/2020
Information SecurityDHS|OHA SharedInformation Security Incident Management PolicyDHS|OHA 090-005 10/1/20044/1/2019
Information SecurityDHS|OHA SharedInformation Security Incident Reporting ProcessDHS|OHA 090-005-019/11/20179/7/2019
Information SecurityDHS|OHA SharedInformation Security Incident Reporting Process MapDHS|OHA 090-005-029/11/20179/7/2019
Information SecurityDHS|OHA SharedInformation Security Risk Assessment PolicyDHS|OHA 090-0063/11/201511/2/2020
Information SecurityDHS|OHA SharedInformation Security Risk Assessment ProcessDHS|OHA 090-006-0110/28/201511/2/2020
Information SecurityDHS|OHAInformation System Audit and Monitoring GuidelinesDHS|OHA 090-002-0711/5/2018
Information SecurityDHS|OHA SharedInformation System Maintenance GuidelinesDHS|OHA 090-003-03 10/30/201510/24/2016
Office of Information ServicesDHS|OHA SharedInformation Technology Asset Management Acquisition ProcessDHS|OHA 070-014-016/7/20162/4/2019
Office of Information ServicesDHS|OHA SharedInformation Technology Asset Management Acquisition Process MapDHS|OHA 070-014-0211/12/20022/4/2019
Office of Information ServicesDHS|OHA SharedInformation Technology Asset Management PolicyDHS|OHA 070-01411/12/20022/4/2019
Office of Information ServicesDHS|OHA SharedInformation Technology Change Management PolicyDHS|OHA 070-0152/11/20159/11/2017
Finance & Policy AnalysisDHS|OHA SharedInformation Technology Project Budgets PolicyDHS|OHA 110-0015/1/20051/12/2006
Office of Information ServicesDHS|OHA SharedInformation Technology Standards Exception ProcessDHS|OHA 070-007-01 5/6/20029/1/2016
Office of Information ServicesDHS|OHA SharedInformation Technology Standards Exceptions Process MapDHS|OHA 070-007-029/1/2016
Office of Information ServicesDHS|OHA SharedInformation Technology Standards PolicyDHS|OHA 070-0075/6/20029/1/2016
Information SecurityDHS|OHA SharedInformation Technology Vulnerability Management PolicyDHS|OHA 090-007 6/5/20175/7/2018
Financial ServicesDHS|OHA SharedInternal Control of Petty CashDHS|OHA 040-017-042/2/2020
Information SecurityDHS|OHA SharedISPO Information Security Risk Assessment (ISRA) Process MapDHS|OHA 090-006-0210/21/201511/2/2020
Financial ServicesDHS|OHA SharedJob Rotation and Developmental Assignment Reimbursements PolicyDHS|OHA 040-0052/28/200212/10/2015
Human ResourcesDHS|OHA SharedJob Rotation and Developmental Assignments ProcedureDHS|OHA 060-012-012/25/2002
Financial ServicesDHS|OHA SharedJob Rotation and Developmental Assignments Reimbursement ProcedureDHS|OHA 040-005-012/28/2002
Financial ServicesDHS|OHA SharedLabor Cost Codes ProcedureDHS|OHA 040-007-035/1/2008
Human ResourcesOHALanguage Proficiency Pay Differential PolicyOHA 060-0442/15/20153/7/2016
Director's OfficeDHS|OHA SharedLobbyist Registration and Termination ProcedureDHS|OHA 010-002-0210/1/2003
Office of Information ServicesDHS|OHALost or Stolen Mobile Communication Device ProcessDHS|OHA 070-001-023/19/20152/21/2017
Office of Information ServicesDHS|OHA SharedLost/Stolen Mobile Device Map - High LevelDHS|OHA 070-001-093/20/2016
Financial ServicesDHS|OHA SharedLowest Logical Airfare GuidlineDHS|OHA 040-022-018/9/2012
FacilitiesDHS|OHA SharedMail Equipment PolicyDHS|OHA 030-0042/15/2002
Office of CommunicationsOHAMajor publications or reports policyOHA 120-004 7/10/2017
Financial ServicesDHS|OHA SharedManagement of Financial SystemsDHS|OHA 040-02312/10/201512/10/2015
Human ResourcesDHS|OHA SharedManagement Service Layoff PolicyDHS|OHA 060-0279/13/2002
Human ResourcesDHS|OHA SharedManagement Service Layoff ProcedureDHS|OHA 060-027-019/13/2002
Information SecurityDHS|OHA SharedManaging Password ProcessDHS|OHA 090-003-0410/24/20162/5/2018
Human ResourcesDHS|OHA SharedMembership Dues PolicyDHS|OHA 060-0193/27/2002
Human ResourcesDHS|OHA SharedMembership Dues ProcedureDHS|OHA 060-019-013/27/2002
Director's OfficeDHS|OHA SharedMenu Planning for Healthy Meetings, Conferences and Events GuidlinesDHS|OHA 010-019-03
Human ResourcesDHS|OHA SharedMilitary Donated Leave Program - Employees Donating Leave ProcedureDHS|OHA 060-031-013/3/2005
Human ResourcesDHS|OHA SharedMilitary Donated Leave Program - Employees Requesting Leave ProcedureDHS|OHA 060-031-023/3/2005
Privacy OfficeDHSMinimum Necessary Standard for Releasing Personally Identifiable Information PolicyDHS 100-0047/20/20093/6/2017
Office of Information ServicesDHS|OHA SharedMobile Communication Device Coordination GuidelinesDHS|OHA-070-001-043/19/20152/21/2017
Office of Information ServicesDHS|OHA SharedMobile Communication Devices PolicyDHS|OHA 070-0018/11/20032/21/2017
Office of Information ServicesDHS|OHA SharedMobile Operating System Upgrade GuidelinesDHS|OHA 070-001-053/19/20152/21/2017
FacilitiesDHS|OHA SharedModular Furniture Ordering PolicyDHS|OHA 030-0052/15/2002
Director's OfficeDHS|OHA SharedMovement Ideas for Healthy Meetings, Conferences and EventsDHS|OHA 010-019-04
Human ResourcesDHS|OHA SharedNepotism PolicyDHS|OHA 060-0203/27/20025/6/2019
Office of Information ServicesDHS|OHA SharedNew/Change Coordinator Access Process Map - High LevelDHS|OHA 070-001-0133/20/2016
Director's Office/GAODHS|OHA SharedNon-Discrimination on the Basis of Disability for Programs, Services and Activities PolicyDHS|OHA 010-0052/1/2006
Human ResourcesDHS|OHA SharedOffice Closure - Weather or Hazard ProcedureDHS|OHA 060-021-013/27/20022/1/2012
FacilitiesDHS|OHA SharedOffice Design Standards GuidlinesDHS|OHA 030-0062/15/2002
FacilitiesDHS|OHA SharedOffice Light Management GuideDHS|OHA 080-012-0110/2/20178/2/2018
FacilitiesDHS|OHA SharedOffice Lighting Management PolicyDHS|OHA 080-01210/2/20178/2/2018
Privacy OfficeOHAOHA Business Associate Relationships PolicyOHA 100-0137/22/201410/3/2016
Safety & HealthDHS|OHA SharedOSHA 300 Log PolicyDHS|OHA 080-003-01 8/8/2006
Safety & HealthDHS|OHA SharedOSHA Log PolicyDHS|OHA 080-003 8/8/2006
Financial ServicesDHS|OHA SharedOut-of-State Travel Authorization Process StepsDHS|OHA 040-009-025/28/20088/3/2020
Human ResourcesDHS|OHA SharedPaid Leave for Job Interviews PolicyDHS|OHA 060-01610/2/2006
Human ResourcesDHS|OHA SharedPay Practices ProcedureDHS|OHA 060-029-01 12/22/2003
Financial ServicesDHS|OHA SharedPayroll Distribution ProcedureDHS|OHA 040-007-025/1/20088/31/2012
Financial ServicesDHS|OHA SharedPayroll Error Corrections ProcudureDHS|OHA 040-007-055/1/2008
Financial ServicesDHS|OHA SharedPayroll Garnishment PolicyDHS|OHA 040-0042/28/200211/2/2020
Financial ServicesDHS|OHA SharedPayroll Garnishment ProcessDHS|OHA 040-004-012/28/200211/2/2020
Financial ServicesDHS|OHA SharedPayroll Management PolicyDHS|OHA 040-0072/28/200211/2/2020
Office of Information ServicesDHS|OHA SharedPersonal Device Request Map - High LevelDHS|OHA 070-001-0123/20/2016
Human ResourcesDHS|OHAPersonal Use of Social MediaDHS|OHA 060-0459/9/20199/9/2019
Financial ServicesDHS|OHA SharedPetty Cash Funds PolicyDHS|OHA 040-0177/1/20092/2/2020
Privacy OfficeDHSPolicy on the Business Associate Relationship between DHS and OHA PolicyDHS 100-01311/7/20163/6/2017
Director's OfficeDHS|OHA SharedPolitical Activity PolicyDHS|OHA 010-00310/19/2004
Information SecurityDHS|OHA SharedPrivileged Access and Management ProcessDHS|OHA 090-003-01 10/30/20153/6/2017
Information SecurityDHS|OHA SharedPrivileged Access and Management Process MapDHS|OHA 090-003-02   3/6/2017
Director's OfficeDHS|OHA SharedPROCESS : Shared and Central Services Policy Committee Policy Review ProcessDHS|OHA 010-001-034/8/20194/5/2019
Contracts and ProcurementDHS|OHA SharedPublic Contracting Authority and Overview for Supplies and Services Contracts PolicyDHS|OHA 020-0015/10/20027/28/2009
Director's OfficeOHAPublic Record RequestOHA 010-0106/9/20085/6/2019
Director's OfficeDHSPublic Records Requests, Fees and WaiversDHS 010-0106/9/200812/18/2017
Publications and Creative ServicesDHS|OHA SharedPublication design, distribution and storage PolicyDHS|OHA 130-0012/22/20027/10/2017
Publications and Creative ServicesDHS|OHA SharedPublication Development GuidlinesDHS|OHA 130-001-0412/12/2016
Publications and Creative ServicesDHS|OHA SharedPublication Exceptions ProcedureDHS|OHA 130-001-0212/8/2005
Financial ServicesDHS|OHA SharedPurchase Order Transaction System (SPOTS) Card PolicyDHS|OHA 040-0195/10/200210/1/2010
Director's OfficeDHSRace, Ethnicity, Language, and Disability Demographic (REALD) DataDHS 010-02612/1/2020
Human ResourcesDHS|OHA SharedReasonable AccommodationMSC 060-0348/22/200711/2/2020
Human ResourcesDHS|OHA SharedReasonable Accommodation for Job Applicants ProcedureDHS|OHA 060-034-019/28/20068/22/2007
Human ResourcesDHSReasonable Accommodation in Employment ProcessDHS 060-034-0210/21/2020
Human ResourcesDHS|OHA SharedReasonable Accommodation PolicyDHS|OHA 060-0349/28/20068/22/2007
Financial ServicesDHS|OHA SharedReceipting of Checks and Other Negotiable Instruments PolicyDHS|OHA 040-0132/7/201012/4/2015
Financial ServicesDHS|OHA SharedReconciliation and Replenishment of Petty CashDHS|OHA 040-017-032/2/2020
Privacy OfficeOHARecording and Accounting for Disclosures of Individual Information PolicyOHA 100-0047/22/201410/3/2016
Director's OfficeDHS|OHA SharedRecords Retention and Management PolicyDHS|OHA 010-018 1/1/20163/27/2019
Director's OfficeOHARecords Retention and Management StructureOHA 010-0189/1/20163/27/2019
Director's OfficeDHS|OHA SharedRecords retention guidelinesDHS|OHA 010-018-011/1/20163/27/2019
Financial ServicesDHS|OHA SharedReduction of Expense PolicyDHS|OHA 040-01512/1/200812/4/2015
Financial ServicesDHS|OHA SharedRefreshment, Meals, Hospitality PolicyDHS|OHA 040-0062/28/2002
Financial ServicesDHS|OHA SharedRefreshment, Meals, Hospitality ProcedureDHS|OHA 040-006-012/28/2002
Human ResourcesDHS|OHA SharedReinstatement and Reemployment of Injured Workers ProcedureDHS|OHA 060-036-018/1/20079/25/2008
Privacy OfficeDHS|OHA SharedRelease & Waivers for Use and Disclosure for Research and Reporting PolicyDHS|OHA 100-0107/22/201410/3/2016
Privacy OfficeOHAReport and Response to Privacy and Security Incidents PolicyOHA 100-0147/22/201410/3/2016
Background Check UnitDHS|OHA SharedReporting of New Criminal or Abuse Activity ProcedureDHS|OHA 060-010-031/26/20106/30/2012
Office of Information ServicesDHS|OHA SharedRequest Mobile Device or Accessories - High LevelDHS|OHA 070-001-083/20/2016
Director's Office/GAODHS|OHA SharedRequesting Reasonable Modifications by Client Applicants, Clients and Members of the Public ProcedureDHS|OHA 010-005-042/1/2006
Financial ServicesDHS|OHA SharedRevolving Fund 180-Day Check Cancellation PolicyDHS|OHA 040-012 7/1/200712/10/2015
Financial ServicesDHS|OHA SharedRevolving Fund 180-Day Check Cancellation ProcedureDHS|OHA 040-012-017/1/2007
Director's OfficeDHS|OHA SharedRule Advisory Committees PolicyDHS|OHA 010-0122/4/2015
Safety & HealthDHS|OHA SharedSafety and Risk Management Roles and Responsibilities PolicyDHS|OHA 080-0061/1/2003
Safety & HealthDHS|OHA SharedSafety Committees in the Workplace GuidelinesDHS|OHA 080-007-01 2/19/2016
Safety & HealthDHS|OHA SharedSafety Committees in the Workplace PolicyDHS|OHA 080-007 3/3/20042/19/2016
Safety & HealthDHS|OHA SharedSafety Inspections PolicyDHS|OHA 080-0018/12/20028/8/2006
Director's Office/GAODHS|OHA SharedScheduling a Sign Language Interpreter/Real-Time Captioner ProcedureDHS|OHA 010-005-022/1/2006
Office of CommunicationsDHS|OHA SharedSensitive Issues PolicyDHS|OHA 120-0032/22/20026/22/2005
Office of CommunicationsDHS|OHA SharedSensitive Issues ProcedureDHS|OHA 120-003-012/22/20026/22/2005
Information SecurityDHS|OHAService Account Password and Management ProcessDHS|OHA 090-003-01511/5/2018
Information SecurityDHS|OHAService Account Request ProcessDHS|OHA 090-003-01311/5/2018
Information SecurityDHS|OHAService Account Request Process MapDHS|OHA 090-003-01411/5/2018
Director's OfficeOHASetting up the Home Office PolicyOHA 010-023-0110/20/2020
Director's OfficeDHS|OHA SharedShared and Central Services Policy Process MapDHS|OHA 010-001-028/1/2014
Human ResourcesDHS|OHA SharedSick Leave With Pay ProcedureDHS|OHA 060-017-012/25/2002
Office of CommunicationsDHS|OHA SharedSocial Media Use for Agency PromotionDHS|OHA 120-0059/10/2018
Financial ServicesDHS|OHA SharedSponsored Travel Expense Reimbursement Process StepsDHS|OHA 040-021-01 10/1/20108/3/2020
Financial ServicesDHS|OHA SharedSponsored Travel PolicyDHS|OHA 040-0217/1/20038/3/2020
Financial ServicesDHS|OHA SharedSPOTS Card Abuse or Misuse ProcedureDHS|OHA 040-019-0610/1/2010
Financial ServicesDHS|OHA SharedSPOTS Card Application and Issuance ProcedureDHS|OHA 040-019-0210/1/2010
Financial ServicesDHS|OHA SharedSPOTS Card Documentation and Reconciliation Requirements ProcedureDHS|OHA 040-019-0510/1/2010
Financial ServicesDHS|OHA SharedSPOTS Card Program Authority ProcedureDHS|OHA 040-019-0110/1/2010
Financial ServicesDHS|OHA SharedSPOTS Card Program Review and Audit ProcedureDHS|OHA 040-019-0810/1/2010
Financial ServicesDHS|OHA SharedSPOTS Card Purchases ProcedureDHS|OHA 040-019-0410/1/2010
Financial ServicesDHS|OHA SharedSPOTS Card Security ProcedureDHS|OHA 040-019-0310/1/2010
Financial ServicesDHS|OHA SharedSPOTS Card Training ProcedureDHS|OHA 040-019-07 10/1/2010
FacilitiesDHS|OHA SharedState Issued Phone Cards PolicyDHS|OHA 030-0082/15/20026/17/2002
FacilitiesDHS|OHA SharedState Issued Phone Cards ProcedureDHS|OHA 030-008-016/17/20026/17/2002
FacilitiesDHS|OHA SharedState Vehicle Use Sharing PolicyDHS|OHA 030-0072/15/2002
Human ResourcesDHS|OHA SharedTelecommuting ProcedureDHS|OHA 060-026-018/25/20098/12/2002
Information SecurityDHS|OHA SharedThird Party Entity Approval for System Access ProcessDHS|OHA 090-003-08 9/6/20169/12/2018
Information SecurityDHS|OHA SharedThird Party Entity Approval for System Access Process MapDHS|OHA 090-003-099/6/20169/12/2018
Financial ServicesDHS|OHA SharedTime and Attendance Records ProcedureDHS|OHA 040-007-011/1/2008
Human ResourcesDHS|OHA SharedTobacco Free Campus PolicyDHS|OHA 060-0415/30/20085/1/2012
Safety & HealthOHATobacco Free Facilities and ServicesOHA 140-0019/28/2018
Director's OfficeDHSTrauma-Informed Organization PolicyDHS 010-02212/2/201912/2/2019
Financial ServicesDHS|OHA SharedTravel Advances and Corporate Travel CardsDHS|OHA 040-008-018/3/2020
Financial ServicesDHS|OHATravel Advances and Corporate Travel Cards040-008-022/28/20028/3/2020
Financial ServicesDHS|OHA SharedTravel Advances and Travel Cards Frequently Asked QuestionsDHS|OHA 040-008 FAQ
Financial ServicesDHS|OHA SharedTravel Advances and Travel Cards PolicyDHS|OHA 040-0082/28/20025/1/2020
Financial ServicesDHS|OHA SharedTravel Approval and Reimbursment PolicyDHS|OHA 040-0092/28/20028/3/2020
Financial ServicesDHS|OHA SharedTravel Reimbursement ProcedureDHS|OHA 040-009-012/28/20025/1/2020
Office of CommunicationsDHS|OHA SharedUnauthorized Patient Leave Communications PolicyDHS|OHA 120-0026/17/2005
Office of CommunicationsDHS|OHA SharedUnauthorized Patient Leave Communications ProdedureDHS|OHA 120-002-016/22/2005
Director's OfficeOHAUpdating Workday: Registering for Remote Work and Accessing Flexible Work SolutionsOHA 010-023-0212/7/2020
Director's OfficeOHAUpdating Workday: Reviewing, Changing or Removing Remote Work Status, Updating Asset Lists PolicyOHA 010-023-0312/9/2020
Director's OfficeDHS|OHA SharedUse of Collaborative Messaging, Video, and Recording ToolsDHS|OHA 010-02411/2/2020
Human ResourcesDHS|OHA SharedUse of Information about OYA and DHS Employees who are Subjects of a CPS Assessment PolicyDHS|OHA 060-0339/16/2006
Human ResourcesDHS|OHA SharedUse of Information about OYA and DHS Employees who are Subjects of a CPS Assessment ProcedureDHS|OHA 060-033-019/20/2006
Human ResourcesDHS|OHA SharedUse of State Property PolicyDHS|OHA 060-0378/10/20079/25/2008
Information SecurityDHS|OHA SharedUser Access Process - Employee MapDHS|OHA 090-003-0610/28/2015
Information SecurityDHS|OHA SharedUser Access Process - Employees ProcessDHS|OHA 090-003-0510/28/2015
Privacy OfficeDHSUses and Disclosures of Individual Information PolicyDHS 100-0037/12/20093/6/2017
Office of Information ServicesDHS|OHA SharedUsing a Personal Communication Device for State BusinessDHS|OHA 070-001-06 3/19/20152/21/2017
Privacy OfficeOHAUsing the Minimum Necessary Standard for individual Information PolicyOHA 100-0087/22/201410/3/2016
Director's Office/GAODHS|OHA SharedUsing the Oregon Telecommunications Relay Service ProcedureDHS|OHA 010-005-052/1/2006
Human ResourcesDHS|OHA SharedVacation Leave and Payoff ProcedureDHS|OHA 060-018-012/25/2002
Safety & HealthDHS|OHA SharedVehicle Use for State Business Frequently Asked QuestionsDHS|OHA 080-005-FAQ5/21/2010
Safety & HealthDHS|OHA SharedVehicle Use for State Business PolicyDHS|OHA 080-00510/1/20035/7/2010
Safety & HealthDHS|OHA SharedVehicle Use for State Business ProcedureDHS|OHA 080-005-0110/2/20035/21/2010
FacilitiesDHS|OHA SharedVoice Mail PolicyDHS|OHA 030-0092/15/2002
Information SecurityDHS|OHA SharedVulnerability Assessment ProcessDHS|OHA-090-007-0110/16/20152/5/2018
Information SecurityDHS|OHA SharedVulnerability Assessment Process MapDHS|OHA 090-007-0210/16/20152/5/2018
Financial ServicesDHS|OHA SharedWork Charge Codes and Labor Cost Override Codes ProcedureDHS|OHA 040-007-045/1/2008
Director's OfficeDHS|OHA SharedWorking with the Legislature Frequently Asked QuestionsDHS|OHA 010-002 FAQ10/1/2003
Director's OfficeDHS|OHA SharedWorking with the Legislature PolicyDHS|OHA 010-00210/1/2003
Safety & HealthDHS|OHA SharedWorkplace Breastfeeding Support PolicyDHS|OHA 010-02011/7/201612/18/2017
Safety & HealthDHS|OHA SharedWorkplace Breastfeeding Support Policy GuidelinesDHS|OHA 010-020-0112/18/2017
Director's OfficeDHS|OHA Workplace Gambling PolicyDHS|OHA 010-0259/14/2020
​
​

​​​