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All carriers must maintain records containing the following information for each vehicle.
Oregon Highway Use Tax Recordkeeping VideoOregon Administrative Rules 740-055-0100, 740-055-0120Oregon Revised Statutes 823.025
The following IRP and IFTA records must be maintained for a period of four years and made available upon request.
Carriers can save time and trouble when trucks are stopped at roadside and weigh stations for inspection by having the following documents ready to show an inspector.
Maintenance Records Motor carriers must maintain the following information for every vehicle they have controlled for 30 days or more.
More information can be found in FMCSA Regulation 396.11 — Driver vehicle inspections report(s).
Periodic Inspections Every commercial motor vehicle used in interstate commerce, including each unit in a combination, requires a periodic inspection every 12 months.
Driver Qualification File Every motor carrier must have a qualification file for each driver employed that includes:
Note: Convictions, accidents, and suspensions from a driver's record may automatically be obtained through the Oregon DMV's Automated Reporting System (ARS). See the DMV Records page.
Driver Investigation History File Every motor carrier must have an investigation file for each driver that includes the driver’s Safety Performance History. The file must be considered confidential and include:
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