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Oregon FICS Dealer Application Replacement Project



As you may know the Oregon State Police is replacing the Firearms Instant Check System (FICS) application used to conduct background checks for firearm transfers made in Oregon. 

The replacement project will involve these important changes:

  • Replaces the software application that OSP uses to conduct all firearm transfer background checks required by Oregon law as well as on behalf of the FBI National Instant Check System (NICS) where OSP conducts the nationwide check for the FBI at the same time.

 

  • Replaces the Online web portal function used by licensed dealers in Oregon to request background checks through OSP.

OSP will continue to maintain the 1-800 number for use by licensed dealers and private party firearm background check requests.   While this foundational process does not change, we look forward to improvements made within the overall software application replacement and positive impacts this will have on all firearm background check requests regardless of the method customers elect to use to make their requests.

OSP has set up this web page specific for Oregon gun dealers, to provide information and reference materials for the project as they become available. Project updates will be posted to this site and we encourage dealers to visit this site regularly for new information and to review content that may be of interest to you and your business.    Additionally, as you have questions or need assistance please feel free to email our project team at LEDS.2020.osp.oregon.gov.


This application replacement is part of a larger project where OSP is also replacing the over 20-year-old state criminal justice record repository infrastructure; known as the Law Enforcement Data System (LEDS), the project name is “LEDS 20/20".   LEDS contains criminal justice records and provides restricted access to other state and federal systems required to conduct firearm transfer background checks in Oregon.   The firearms application replacement portion of the project takes place under Phase 4.1. 






Find project-related information below.

Come back often see what’s new! 

FICS REPLACEMENT PROJECT SCHEDULE OF EVENTS

(indicates customer involvement)

OCTOBER 2019

  • Replacement Project Initiation

 

OCTOBER 2019 – JULY 2021

  • OSP and Contractor system design and planning activities
  • Contractor conducts system testing and design review

 

MARCH – APRIL 2021

  • CANCELLED PILOT (the previously planned pilot will now be done during user testing)
  • Notice to dealers regarding webinars (MAY and SEPTEMBER OCTOBER 2021)

 

MAY 2021

  • WEBINAR #1:     May 12, 2021     11:00am-12:00pm                                                          

Technical Webinar - Impacts to Dealer-specific Software and Using the new OSP Application Programming Interface (API)

This webinar will be technical in nature and will focus on how Gun Dealers can electronically submit “transactions” to OSP via the new API.

LOCATION:   This session will be held virtually.

 

  • OSP Outreach to Dealers using 3rd party software – Seek participants to assist with testing the new Application Programming Interface (API)

 

AUGUST - SEPTEMBER 2021

  • Project User Acceptance Testing (UAT) Planning and Recommendations Review
  • Reminder notice sent to dealers regarding October Webinar session

 

OCTOBER 2021  [PLEASE NOTE: NEW DATE.  This session was previously scheduled for Sept22]

  • WEBINAR #2:     October 29, 2021             11:00am-12:30pm                                                           

General User Webinar – A Look at the new FICS Background Check Online Application

This webinar will focus on the general features and functions of the new Gun Dealer Portal from a user’s perspective. In addition, it will provide the ability for Gun Dealers to ask questions, which will be included on the OSP website.

LOCATION:   This session will be held virtually. Use this form to register and receive an invitation​ 

 

OCTOBER 2021 – JANUARY 2022

  • Outreach to dealers – Seek participants for new system User Acceptance Testing activities
  • Preparation for User Acceptance Testing
  • Contractor conduct System Acceptance Testing

 

FEBRUARY 2022 - MAY 2022

  • Conduct User Acceptance Testing
  • Training and references materials for new system drafted, reviewed, finalized
  • OSP Staff training and preparation ​for the new FICS System Go-Live

 

JUNE 2022

  • FICS Replacement Project GO-LIVE
  • OSP conduct survey for customer input and satisfaction

 

JULY 2022

  • FICS Replacement Project CLOSURE​


​As our project moves forward, updates that we have sent out will also be added here for future reference.

Project Stakeholder initiation sent in October 2019 

Phase Initiation sent in December 2019 

Information Update​ message sent in April 2021


As information for Webinars is distributed, copies will be placed here for reference.

MAY 2021

WEBINAR #1:    May 12, 2021    11:00am-12:00pm 

Technical Webinar - Impacts to Dealer-specific Software and Using the new OSP Application Programming Interface (API)

This webinar will be technical in nature and will focus on how Gun Dealers can electronically submit “transactions" to OSP via the new API.

LOCATION:   This session will be held virtually. Use this form to register and receive an invitation​ 

 

OCTOBER 2021

WEBINAR #2:  October 29, 2021,  11:00am-12:30pm

General User Webinar – A Look at the new FICS Background Check Online Application

This webinar will focus on the general features and functions of the new Gun Dealer Portal from a user's perspective. In addition, it will provide the ability for Gun Dealers to ask questions, which will be included on the OSP website.

​LOCATION:   This session will be held virtually.  The link to this webinar's registration form, and to receive an invitation, will be coming soon. ​​

​Over the course of this project, we have had several surveys completed by Oregon Firearms dealers, please see some of the results from those surveys below.

Survey regarding use of Software Application Integrations​ 

FICS System Survey 

















For questions, please contact our LEDS 20/20 Communications Team at LEDS.2020@osp.oregon.gov 

 

*FUTURE DEALER APPLICATION LINK*


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