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  • Happy Veterans Day


  • Open Enrollment
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  • October is Charitable Fund Drive Month
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  • OSPS Fall Newsletter now available!

    1556_kidsbus_174x126_jpg.jpg​The 2014 Fall edition of the OSPS Newsletter is now available on the Newsletter page. Some of the topics in this edition are:

    • 2015 Open Enrollment and PEBB Benefits
    • eTime Project Update
    • PERS Contributions and P010
    • Did You Know...
    • October Forum Update
    • Agency Staffing Updates
    • Mobile Deposit: A new fraud risk
  • New OSPS Payroll Guide!

    1977_driftcreek_174x126_jpg.jpgOSPS has been updating the Reference Manual to make it more user friendly and easier to use for quick payroll processes. In addition to web pages dedicated to detailing step-by-step processes for most of the common payroll practices, engaging tutorials have been created that deliver detailed information about screens and process dealing with OSPA.  Though the entire guide is not yet finished, OSPS wanted to release what is currently available and seek feedback on topics that should be added.

    To access the new Payroll Guide's Table of Contents, please click here.

Shared Payroll Services (SPS) Payroll System Support (PSS)

Part of the overall OSPS unit, Shared Payroll Services provides full-cycle payroll and benefit services to our 37 client agencies, boards and commissions including DAS, Treasury, and the Governor’s Office.  Currently there are 3 full-time payroll technicians to assist employees with their payroll needs. Agencies are assigned to a primary payroll technician, including:

 

Cathy Cunningham (click to email), Phone: 503.378.3707

  • All DAS (10700) employees

 

Daphne Trimpe (click to email), Phone: 503.378.3708

  • Board of Licensed Social Workers(12400)
  • Advocacy Commission (13100)
  • Dept. of Energy (33000)
  • Government Ethics Commission (19900)
  • Criminal Justice Commission (21300)
  • Public Defense Services (40400)
  • Teacher Standards and Practices Commission (58400)
  • Board of Pharmacy (85500)
  • Public Utility Commission (86000)
  • Racing Commission (86200)
  • Construction Contractor's Board (91500)
  • Board of Engineering and Land Surveying (96600)
  • Oregon State Landscape Architect Board (96500)
  • Board of Geologist Examiners (96700)

 

Michelle Walz (click to email), Phone: 503.378.4812

  • Board of Licensed Counselors and Therapists (10800)
  • Long Term Care Ombudsman (11400)
  • Employment Relations Board (11500)
  • Board of Tax Practitioners (11900)
  • Board of Accountancy (12000)
  • Governor's Office (12100)
  • Board of Psychologist Examiners (12200)
  • Treasury Dept. (17000)
  • Columbia River Gorge Commission (35000)
  • Psychiatric Security Review Board (39900)
  • Oregon Education Investment Board (52400)
  • Higher Education Coordinating Commission (52500)
  • Oregon Student Assistance Commission (57500)
  • Community College Services (58600)
  • Board of Chiropractic Examiners (81100)
  • Health Related Licensing Boards (83300) - composed of six individual, license specific boards:
    1. Mortuary and Cemetery
    2. Naturopathic Medicine
    3. Occupational Therapy
    4. Radiological Technology
    5. Speech-Language Pathology & Audiology
    6. Veterinary Medical Examining
  • Board of Dentistry (83400)
  • Real Estate Agency (91900)
  • Board of Massage Therapists (96800)

This 9 member team consists of professionals assisting the other 50+ agency payroll technicians in their daily payroll duties.  PSS has several different sections to help agencies.  The 2 eTeam members are limited duration positions, assigned to help OSPS with special projects and tasks for a specific period of time.

 

OSPS Help Desk - staff are available by phone and email to assist agency payroll staff in completing OSPA processing as well as to assist with overall payroll related needs.  The help desk staff are also the ones that complete the daily "manual" or off-cycle check process.  Additionally, our help desk staff process employee payments from agencies, cancel and rewrite checks when necessary and provide a first line of auditing and error checking for all transactions, each month.

 

System Analysts - these professionals are tasked with the duty of making sure that system changes are correctly documented, tested and implemented as needed.  They also monitor and analyze system generated reports.  There have been an average of 7 system modifications per month so far in 2014. 

 

Accountant - our dedicated accountant is responsible for reconciling daily, bi-monthly and monthly system transactions.  In addition, the OSPS accountant researches and reconciles ACH problems, payroll transfers and payments (like federal, state and other taxes), vendor payments, and completes any employee requests for a reissued W-2.

 

Trainer - the OSPS trainers is responsible for analyzing, creating and implementing both system and process training for agency payroll staff.  This training can be in a computer classroom with hands-on demonstration and practice, in a virtual classroom that is instructor led, or via an on-demand tutorial that payroll staff can view at their convenience.  Currently, the training program offers quarterly forums that allow payroll staff to stay updated on the most current and relevant payroll issues as well as many different subject specific classes, web pages, tutorials and job aids. 

 

Manager - the OSPS manager oversees both Payroll System Support and Shared Payroll Services as well as managing multiple electronic payroll projects, monitoring compliance with state and federal regulations, providing technical assistance to agencies and other OSPS staff and assisting on emergency system modifications.

 

eTeam - currently part of the OSPS team, our eProjects trainer and project coordinator work closely with the system analysts, manager and others to design, test, document and implement various system improvement projects.