Payroll

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​Police and Fire Unit purchases need prior approval by PERS staff who determine the rate or outcome of the unit purchases.  Do not send forms directly to PERS.  All forms are sent to the Centralized PERS Services Team to work with PERS.  Once the Centralized PERS Services Team receives approval they will contact the agency regarding the necessary entries in OSPA.  Due to the required prior approval process please do not add, change or delete the OSPA P070 screen PRNN deduction without first working with the Centralized PERS Services Team. 

What? This process has been designed as a manual way of reporting LWOP hours to PERS to ensure accurate retirement benefit calculations. 

When? Quarterly.

How?  CPERS will email each agency (payroll & HR contact) an excel spreadsheet containing quarterly leave without pay data. The spreadsheet will contain a list of all employees that coded leave without pay hours equal or greater than 88 hours a month. The email will include instructions on how to complete the spreadsheet.

Agencies will….

1. Confirm the information on the spreadsheet, and supply corrected hours if needed.
2. Provide dates of the full days of leave without pay for the hours/timeframes provided.
3. Indicate if leave was related to an approved workers comp claim.
4. Return the information to CPERS within 30 days of the receive date.

CPERS will….

1. Review agency information and comments.
2. Complete the process to record the leave without pay in the PERS system.

 

Supplemental Information:

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