Why? It’s the agencies
responsibility to report accurate leave without pay data to PERS. Currently we
do not have an automatic way of reporting LWOP hours via PPDB or OSPA systems.
What? This process has been designed as a manual way of reporting
LWOP hours to PERS to ensure accurate retirement benefit calculations.
When? Quarterly.
How? CPERS will email each agency (payroll & HR
contact) an excel spreadsheet containing quarterly leave without pay data. The
spreadsheet will contain a list of all employees that coded leave without pay
hours equal or greater than 88 hours a month. The email will include
instructions on how to complete the spreadsheet.
Agencies will….
- Confirm
the information on the spreadsheet, and supply corrected hours if needed.
- Provide
dates of the full days of leave without pay for the hours/timeframes
provided.
- Indicate
if leave was related to an approved workers comp claim.
- Return
the information to CPERS within 30 days of the receive date.
CPERS will….
- Review
agency information and comments.
- Complete
the process to record the leave without pay in the PERS system.
Supplemental
Information: