|OSPA User Forums|
|OSPS hosts quarterly user forums to share major application changes and new processes and provide guest speakers on payroll-related issues. |
Past forum guest speakers have included representatives from PERS, PEBB, IRS, The Standard Insurance Company, Social Security Administration and many others.
We announce Forum agendas before each meeting in our electronic newsletter, OSPS E-News and the OSPS Training News, published on the first working day of each month. If you miss the announcement, please call the OSPS Helpdesk at (503) 378-6777, option zero, we will be happy to fill you in.
We encourage every agency payroll staff member, and fiscal or personnel staff with payroll functions, to join us at each forum.
Location and Time
OSPA User Forums normally start at 2 p.m. in the Auditorium of the Employment Building, 875 Union St. NE in Salem.
Employees who are unable to attend in person may participate through an OregonConnect virtual meeting and teleconference option.
Our OSPA Processing Calendar includes forum dates.
For your convenience upcoming forum dates are:
|Wednesday, January 15, 2014|
|Wednesday, April 16, 2014|
|Wednesday, July 16, 2014|
|Wednesday, October 15, 2014|
Past Forum Material:
Wednesday, October 16, 2013 (recording through OregonConnect)
Wednesday, July 17, 2013 (recording through OregonConnect [formerly iLinc])
Wednesday, April 17, 2013 (recording through OregonConnect [formerly iLinc])
Wednesday, January 16, 2013 (recording through OregonConnect [formerly iLinc])
Wednesday, July 17, 2012 (pdf notes)
Wednesday, April 18, 2012 (recording through iLinc)
OSPS offers the following core beginning classes for new payroll staff members. If you would like additional information about a class, see Previous Training Presentations below.
Payroll Essentials (Classroom, 2.5 days)The Payroll Essentials class was designed with new payroll professionals in mind. On the first day, participants will learn about OSPA in a broad context, specifically what other systems interact with it as well as all the systems within OSPA that are a part of the payroll calculation. The second day will focus on over 20 different OSPA screens that are a common part of a payroll professionals daily duties. The last day will focus on taking all that participants have learned - the broad overview of all the systems related to calculating payroll and the specific OSPA screens, and then translate that information into practicing the important and integral processes related to payroll, like: finalizing new employee pay and benefits, processing transferring employees (both in and out) and processing employee separations.
Prerequisite: Day 1 is required for people taking days 2 and 3.
Reading the OSPA Payroll Register (Online class, 1 hour)Reading the OSPA Payroll Register is an online class through iLearn Oregon. It is a required prerequisite for Problem Solving with the Payroll Register, a seminar-style class. The online class focuses on reading the detailed data on the registers. It covers data from the P030 Job Status Data screen, the source of gross wages, deductions from the P070 Deductions and Deduction Adjustments screen, FIT, SIT, WBF and PERS and method of payment.
Leave Accrual in OSPA / LARS (Online Curriculum, 5 hours total) This online curriculum in iLearnOregon includes five modules: Part 1, Overview of Leave Accrual in OSPA / LARS; Part 2, Leave Reports; Part 3, Vacation Leave; Part 4, Personal Business and Part 5, Compensatory Time. Each module takes 30-60 minutes to complete. We recommend taking Part 1 and Part 2 first. The others can be taken in any order.
Classes For More Experienced Payroll Staff Each year, we may offer some of the following classes for more experienced payroll staff. If you would like additional information about a class, see Previous Training Presentations below or contact the OSPS Help Desk.
- Deceased Employees in OSPA (6 hours)
- Employee Overpayments in OSPA (4 hours)
- Employee Transfers in OSPA (7 hours)
- OSPA Exception Reports (4 hours)
- Problem Solving with the OSPA Payroll Register (3.5 hours)
- Protected Leave in OSPA (7 hours)
- Requesting a Corrected W-2 (W-2c) for a State Employee (4 hours)
- Retroactive Entries in OSPA (4 hours)
- Year-end Mini-conference (3 hours)
For specific dates for the classes, see any of the following:
• Course catalog in iLearnOregon
. Search the catalog with OSPS, OSPA, or payroll.
OSPS does not charge for OSPS developed training. However, Financial Business Services (FBS) does charge a $50.00 fee when a student registers for an OSPS class conducted in a computer lab and does not cancel 48 hours prior to the class or send a substitute. This fee is included in the Statewide Price List of Goods and Services.
OSPS offers online classes through iLearnOregon. Students can complete them at their desks at a time that is convenient for them. The classes include:
Working the Exception Report "B055RG" (30 minutes)
This tutorial will acquaint you with the OSPA generated B055RG report and show you some typical, and not-so-typical problems that you might encounter while "working" the report.
Calculating FIT Withholding in OSPA (1 hour)
This class walks through the steps OSPA takes in calculating federal income tax withholding during a payroll run.
Calculating Retirement Contributions in OSPA (1 hour)
This class walks through the steps OSPA takes in calculating PERS retirement subject wages and contributions during a payroll run.
Leave Accrual in OSPA / LARS (Series of 5 Classes, 5 hours total)
There are five one hour classes on how OSPA / LARS handle leave accrual, usage and reporting. The classes include: Part 1, Overview of Leave Accrual in OSPA / LARS; Part 2, Leave Accrual Reports in OSPA / LARS; Part 3, Vacation Leave in OSPA / LARS; Part 4, Personal Business Leave in OSPA / LARS; Part 5, Compensatory Time in OSPA / LARS.
Reading the OSPA Payroll Register (1 hour)
This class explores the detailed data found on the OSPA Payroll Registers. It is a required prequisite for Problem Solving with the Payroll Register, a seminar-style class.
See the tutorial in iLearnOregon on How to Take an Online Course.
|How to Register|
|Both the online and classroom courses are in the online course catalog in iLearnOregon. Search by OSPS, OSPA, or payroll. Enroll from the catalog listing. |
Prior to logging in, if you need help setting up an account, enrolling in a class, printing a certificate, etc., click on iLearn Help Resources in the lower right corner of the login screen. Once you have logged on, the left panel in iLearnOregon includes the iLearnOregon Help Center.
If you have questions or problems, click on "Email DAS Support" on the iLearnOregon logon page.
|Other Payroll Related Training|
Datamart & Hyperion: Payroll (8 CPE Hours) (*Beginning level course)
Next Scheduled Training: January 14, 2014 (Tuesday)
Datamart trainings are Free of charge; however, agency's will be accessed a $50 fee if the user does not show for the scheduled training course. Agency's do have the option to send a substitute user, if the original user is unable to attend.
Please visit iLearnOregon to sign up for this training: https://ilearn.oregon.gov. You must sign up for this course, even if you signed up for other payroll trainings because they are separate within the ilearn system.
Seating is limited and will not last long, so make sure to sign up as soon as possible. We will continue offering this training course in the future, on a periodic basis, so do not be discouraged if you miss this date.
The trainings will occur at the General Services Building in the DAS Computer Lab, located in the Mt Hood room at 1225 Ferry St SE, Salem, OR 97301. Please, be aware that Parking at DAS east is mainly metered with a four-hour limit.
· The OSPS Datamart – a focused look into the payroll system within the Datamart.
· Hyperion/Brio application – how to build and run queries, as well as, alter and analyze results.
· Using Hyperion tables, joins, filters, formatting, sorting, and appending data.