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Online Filing

New applicants

All applications for new licenses must go through Oregon's Fuels Tax system. If  you are a first time user, you will need to register as a system user to get access.
 
 If  you wish to become licensed in Oregon, you will need to do the following before submitting your application:
  • ​Register your business entity with the Oregon Secretary of State, Corporation Division. You will need your registry number.
  • Out of state businesses must obtain an Oregon Registered Agent. They accept legal documents and file on your behalf. See the Oregon registered agent site for more information.
  • Secure a surety bond, or deposit in lieu of bond. Bond amount is twice your estimated monthly tax or $250,000, whichever is less.
  • A list of current and previous fuel tax licenses in other states/provinces.
  • A list of corporate officers, LLC members/managers or other principal officers of the business entity.
  • Detail of fuel activity in Oregon.
  • A list of suppliers of your fuel.
  • ​Register your business entity with the Oregon Secretary of State, Corporation Division. You will need your registry number.
  • Out of state businesses must obtain an Oregon Registered Agent. They accept legal documents and file on your behalf.  See the Oregon registered agent site for more information.
  • Secure a surety bond, or deposit in lieu of bond. Amount is twice your estimated monthly tax but not less than $100. If no reliable data is available the bond or deposit should be obtained in the amount of $1,000.
  • A list of corporate officers, LLC members/managers or other principal officers of the business entity.
  • Detail of fuel activity in Oregon, including storage facilities.
  • A list of suppliers of your fuel.
  • Date of first sale of fuel in Oregon.
  • ​​Register your business entity with the Oregon Secretary of State, Corporation Division. You will need your registry number.
  • Out of state businesses must obtain an Oregon Registered Agent. They accept legal documents and file on your behalf.  See the Oregon registered agent site for more information.
  • Secure a surety bond, or deposit in lieu of bond. Amount is twice your estimated monthly tax but not less than $100. If no reliable data is available the bond or deposit should be obtained in the amount of $100.
  • A list of corporate officers, LLC members/managers or other principal officers of the business entity.
  • Detail of fuel activity in Oregon, including storage facilities.
  • Date of first use of fuel in Oregon.
 
Please visit our license programs page for a detailed description and list of licenses. For license, record and reporting requirements please see our compliance guides.
 
Once registered you will apply for the license through the online site. Please visit our tutorial page for instructions on these processes.

Forms:

Reporting: 

Oregon Administrative Rules 735-170-0020 requires to file and pay through the Online Fuels Tax System for more than 100 transactions. If you have over 1,000 transactions, it is required file via XML format. For questions regarding XML please contact Jim Bodenhamer 503-373-7911.
 
There are two options for reporting if you have under 1,000 transactions; manual and Excel upload. To make things more convenient we have created templates for Excel uploads. We recommend this option if you have 30 to 1,000 transactions. Our tutorial page displays how to fill out the templates and upload them into the system.
 
Templates:
 
Emblem renewal and refunds are now done through the Online Fuel Tax System. Please register or log in to apply.

Payment Methods:

We use U.S. Bank to host the online payments using their E-Payment Service. This allows customers to make payments without transmitting confidential information. It is an ACH debit system that allows one-time or recurring payments set up by you. This system provides convenient, safe and secure methods for paying your taxes. 

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