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ACEC-ODOT Partnership


Established in 2005, the working relationship between the American Council of Engineering Companies of Oregon and the Oregon Department of Transportation was established to address:

  • The mutual understanding of the working relationship between the two organizations;
  • Partner communications and collaboration protocols; and
  • Issue identification, tracking, and resolution.

The partnership is comprised of two primary committees: the Steering Committee and the Liaison Committee. Standing committees are used to address specific work assignments and subject matters.

Liaison Committee

Meeting Schedule and Materials

Committee Contacts

Objective

The Liaison Committee is charged with the management of the partnership and its committees. It serves as the communications hub and works to manage identified issues and prioritize work tasks.

Steering Committee

Meeting Schedule and Materials

Committee Contacts

Objective

The Steering Committee is charged with providing collaborative guidance and oversight of the partnership, including management of communications and the decision-making structure.

Standing Committees

ACEC-ODOT standing committee undertake specific work assignments through a work planning process in agreement with the Liaison and Steering committees.

Each standing committee is comprised of six to eight members, with an ACEC and ODOT co-chair.

​The goal of the PD/MS Standing Committee is to enhance ODOT and consultant delivery performance and management techniques by:

  • Establishing consistent project management expectations such as cost controls, quality and schedule;
  • Developing delivery performance evaluation and reporting systems;
  • Forging a partnership for delivery expectations, techniques and accountabilities;
  • Researching and promoting effective Alternate Delivery methods; and
  • Standardizing project Information Management documentation and archiving systems.

Contacts

 

​The goal of the Procurement & Contract Standing Committee is to improve contracting processes by:

  • Annual review, evaluation and recommendations for improvements to general procurement processes, contract terms and conditions, and contracting policy and procedures;
  • Assisting ODOT with operationalizing legislative mandates and/or regulatory requirements; and
  • Communicating procedures and responsibilities for the contracting process from RFP to performance evaluations for the ODOT and ACEC partnership.

Contacts

​The goal of the Technology Transfer Standing Committee is to promote continual partnership skills and capacity advancement by: 

  • Developing long-term and short-term protocols for information sharing and knowledge transfer related to technical skill sets;
  • Supporting adoption of best practices – technical methods and tools; and
  • Interfacing with ODOT Technical Services Branch to provide input and feedback on technical discipline manuals, guidebooks, and technical bulletins as appropriate.

Contacts

​The purpose of the Training Standing Committee is to develop and deliver training initiated by ACEC/ODOT committees.

Contacts

ACEC Brown Bag Lunch Training Series

​The goal of the Environmental, Planning, and Geo-Hydro Standing Committee is to facilitate communication between ODOT and ACEC consultants regarding issues in the environment, transportation planning, geotechnical, and hydraulics arenas. Current topics of focus include:

  • Environmental, planning, geotechnical, hydraulic contract management oversight;
  • Consistency in application and use of standard practices across regions;
  • Dissemination of information to/from ODOT and consulting community relating to environmental, planning, geotechnical, and hydraulics disciplines; and
  • Technical review and feedback for policy, procedure, directives, templates, etc.

Contacts

The Disadvantaged Business Enterprise Goals Committee is a subcommittee of the ACEC-ODOT Steering Committee.

The committee handles topics such as:

  • Architectural and engineering DBE goal processes;
  • DBE RFP scoring and evaluation criteria; 
  • DBE contract compliance; and 
  • Updates to DBE FAQ's and data on meeting A&E DBE goals.

Contacts

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