Fingerprinting in the Background Check Process
Subject individuals may be required to have a fingerprint-based check as part of the Background Check Unit (BCU's) criminal records check. More information is available on when a fingerprint based check is needed:
Fieldprint Services: What You Need to Know
The Background Check Unit, a shared service of the Oregon Department of Human Services (ODHS) and the Oregon Health Authority (OHA), encourages the use of electronic capture and submission of fingerprints when required during a background check.
Fieldprint, Inc. is an international corporation based on the east coast. We have contracted with them to provide services in Oregon for ODHS and OHA. Fieldprint has subcontracted with local businesses (aka Fieldprint vendors) to do the fingerprinting. These businesses range from fulltime fingerprint technicians to packaging and shipping businesses that do livescan fingerprinting as a side business. Nonprofit organizations and even some public entities may also serve as Fieldprint vendors. Fieldprint is a national corporation and provides fingerprinting services for BCU in any state a subject individual currently resides.
Oregon law requires that any subject individual (SI) who is having a background check that requires fingerprints through BCU will need to have his or her fingerprints captured and submitted electronically. Once there is a moratorium on rolled fingerprint cards, BCU will notify its stakeholders. See "Coming Changes" below for details.
Please consult the following forms for more details:
- Introduction to Fieldprint Services: Information document for use by Qualified Entities (QEs) and DHS and OHA programs with an overview of Fieldprint Services and scheduling processes for Subject Individuals (SIs).
- Fieldprint Scheduling Aid: This is an example of instructions for SIs to assist them through the FieldPrint scheduling process (any code or ID fields are blank). Although the Fieldprint scheduling is through an Oregon website, Fieldprint services are available throughout the United States. The Fieldprint Electronic Fingerprint Scheduling Aid (form MSC 0238) is available on the ODHS|OHA Publications and Forms web page in Russian, Spanish, and Vietnamese.
When fingerprinting is necessary, BCU will send Qualified Entity Designees (QEDs) a Scheduling Aid with the appropriate Fieldprint code for the individual's application type. QEDs using CRIMS will receive both the Fieldprint code and CRIMS ID code auto-filled with the information for their SI's specific program and fingerprinting population.
- BCU Livescan Use Instructions: Instructions for using livescan equipment for fingerprinting instead of Fieldprint. This document includes instructions for using the new CRIMS ID when fingerprinting.
|THE FIELDPRINT CODE|
Each ODHS and OHA program will be provided unique Fieldprint fingerprinting codes. Each code must only be used specifically for fingerprinting the agency, program and population to which it is assigned. The codes of other agencies and programs should not be used by other programs. If there is any question as to what Fieldprint program/population code an SI should use for fingerprinting, please contact BCU for clarification.
The Fieldprint code which is provided to an SI is not only his/her authorization to get into the scheduling system, but it also identifies if payment for fingerprint capture is required, what supplemental questions or data to ask of each SI, and for which DHS or OHA program the fingerprinting is being completed.
Ultimately, the code, the demographic information supplied and the prints all connect together at Fieldprint's secure facility and are submitted electronically to Oregon State Police (OSP) to complete the fingerprinting request. The FBI results are sent back to BCU electronically.
|OUT OF STATE FINGERPRINTING|
Fieldprint services are available throughout the United States. When you submit a background check request to CRIMS, you will receive an e-mail with details for the SI to schedule a Fieldprint appointment in any state.
Users of CRIMS will also begin receiving a CRIMS ID code as part of the fingerprinting materials they receive. The CRIMS ID code is a unique transaction code that is supplied in the fingerprinting letter sent through CRIMS. Each separate background request entered into CRIMS will result in a new CRIMS ID code, even on requests completed for the same SI.
When entered correctly into the CRIMS ID field during the Fieldprint reservation process, this code allows the FBI results for that SI to be automatically linked to the record in CRIMS once the results are received. Previously a manual process, this automatic linking of the record will improve turnaround time for background checks involving fingerprinting.
Customers of the Background Check Unit (BCU) without livescan equipment will need to utilize Fieldprint for electronic fingerprint capture and submission. If you are looking to use livescan equipment but have not already made the purchase or started using the equipment, please contact BCU for more information.
If you already own livescan equipment you may continue using it, however please contact BCU if you are not directly employed by DHS or OHA.
Qualified Entity Designees (QEDs) using CRIMS and livescan equipment will receive specific instructions for each subject individual needing fingerprinting. These instructions will detail how to include the new CRIMS ID into their electronic fingerprint capture and submission to maximize the benefits of that new service.
Coming Changes in Fingerprinting Processes
HB 3330 was passed into law during the 2013 Legislative Session. The law requires public agencies to capture and submit fingerprints to the OSP using electronic fingerprint capture via livescan technology.
HB 3330 also directed the Department of Administrative Services (DAS) to create a statewide standard contract for electronic fingerprint capture services with a vendor or vendors if they are not already using this technology, or as an alternative for providing electronic fingerprint services themselves.
Since the passage of HB 3330, the Background Check Unit has been working with DAS, OSP and other stakeholders to meet the requirements of the law, and create a standard contract. That contract was offered to Fieldprint, Inc. in 2014.
BCU will continue to work with DAS and Fieldprint to acquire expanded geographical coverage for electronic fingerprint capture and submission services throughout Oregon as we recognize that the effects of this law will have profound impacts on fingerprinting processes in some parts of the state.
While the rest of the state agencies initiate their implementation of the new DAS contract with Fieldprint, OSP will continue to process ink-captured fingerprints. Once all agencies have established electronic fingerprint capture and submission services, OSP will set a date to stop processing ink-captured fingerprints.
Please be aware that the date of this moratorium is a moving target. BCU will send updates as DAS and OSP provide more information.