CHC

Oregon Criminal History and Abuse Records Data System (ORCHARDS)

7/31/2020 Update: OCHARDS Goes Live!

 The Background Check Unit (BCU) proudly announces the implementation of the Oregon Criminal History and Abuse Records Data System (ORCHARDS), our new background check system.

ORCHARDS is more secure and easier to use than our previous system, CRIMS, and provides more options to the users and subject individuals. ORCHARDS was developed on behalf of the Centers for Medicare and Medicaid Services for the National Background Check Program. The foundational software of ORCHARDS is currently in use in 27 states and U.S. territories participating in the NBCP. We have had many features customized for Oregon which have now led to new innovations for other states.

Note for all Users Submitting background check requests into ORCHARDS: You are submitting a background check on a subject individual (SI). In order to perform the criminal records check and abuse checks included in a background check, BCU must have authorization from the SI. To provide the SI privacy and time to enter the authorization and any disclosures, as well as to remove any liability from you in seeing the SI’s disclosures, the SI has special access to ORCHARDS.

You are required to enter an email address for the SI the when submitting a background check request so the SI can gain access to the SI portal to ORCHARDS. Below are documents to help the SI set up an email account if s/he does not already have one.
If it is not possible to set up an email, or the SI is at your office and you can give him/her private access to a computer with online access, please use the following link to the SI portal to ORCHARDS: https://www.orchardsbcu.com/Public/ApplicantDisclosure. Please note that you are still required to include an email in the SI application (see training videos below).

Other documents that the SI will see when completing the Authorization and Disclosure are available to you in ORCHARDS, in the Help Section.


 

ORCHARDS TRAINING VIDEOS

BCU is relying heavily on videos for training of all users of ORCHARDS.  Here is an updated list of all currently available training videos.

QED – Qualified Entity Designee or CHAD – Clearinghouse Authorized Designee
If you are a QED or CHAD using the ORCHARDS background check system, please review the following videos for training purposes. 

ORCHARDS Overview

Background Check Process overview  

New Application overview  

Person Summary Page

Roster

Creating and Resetting Passwords

Portability  

Preliminary Hire

Fingerprinting

 

QEI – Qualified Entity Initiator

 

Subject Individual

If you are applying for a job and your background check is processed by the DHS Background Check Unit, you will need an email address. You can complete your authorization and any disclosures for the background check on a computer or other device (table or smart phone). Here are several examples of how to get an email address :,


Also, please review the following videos to learn about our ORCHARDS background check system.


 

 



Updates

BCU will provide updates regarding the implementation of ORCHARDS on this webpage.

subscribe

Subscribe to receive email Background Checks updates at DHS