CHC

Oregon Criminal History and Abuse Records Data System (ORCHARDS)

What’s new in the Background Check Unit? New software replacing old software

The Background Check Unit (BCU) will be using a new database and processing system for abuse and criminal records checks. The new system, called the Oregon Criminal History and Abuse Records Data System (ORCHARDS) replaces the Criminal Records Information Management System (CRIMS) which has been in use since October 2011.

ORCHARDS is more secure and easier to use. Clients needing background checks will find ORCHARDS to be more user friendly and accessible to agencies and subject individuals. ORCHARDS was developed on behalf of the Centers for Medicare and Medicaid Services for the National Background Check Program. ORCHARDS is currently in use in 26 states and U.S. territories participating in the NBCP. BCU is working with programmers to customize some features for Oregon.


October 8, 2019 ORCHARDS Update

Background Check Unit staff continue to work feverishly to make ORCHARDS a reality! Although the foundation of ORCHARDS is a background check system used by several other states, we are configuring it to meet Oregon’s specific needs which are complex and varied. Primary functions of ORCHARDS are still under construction; once they are complete and have been tested, we will have a better idea of our Go Live date.

In the interim, here are some great introductory videos!


ORCHARDS Users

If you are a user in CRIMS, you will be a user in the ORCHARDS background check system. Please review the following videos for training purposes. Videos marked with an asterisk ( * ) should be considered required.


Subject Individuals

The following videos will help the subject individual complete the background check application in ORCHARDS. If you are applying for a job and your background check is processed by the DHS Background Check Unit or are interested in the subject individual’s part of the background check process, please review the following videos to learn about our ORCHARDS background check system.

Updates

BCU will provide updates regarding the implementation of ORCHARDS on this webpage.

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