Conditions are indicators that can be placed on records, licensed professionals, and reference data to ensure requirements are met before a record can proceed. There are four different conditions of increasing severity that can be applied. See the table below for an outline of the conditions and their effects.
| Severity | Record Results | Reference Data Results |
|---|
| Notice | The notice condition indicates special instructions to the person completing the application. Accela Automation displays a banner across the top of the page when you open the application or any object associated with the application. Notices do not inhibit the application process in any way. | The notice condition lets you associate a message or notice with an object, such as an address, parcel, or professional. Accela Automation displays a pop-up window when you open the application or associated object. This is the lightest severity available for a condition and provides the most freedom with regards to changes to that item. This condition is most often used as a reminder. For example, a condition could be placed on a parcel that is located in a flood plain. |
| Hold | A hold condition restricts the addition of an activity to a case. For example:
- You cannot schedule or update inspections.
- You cannot process fees or do cashiering functions.
- You cannot process workflow tasks.
| You cannot edit an object that has a hold attached. |
| Required | The Required condition is unique to workflow tasks. It indicates that a certain activity or field must be completed before the user can proceed to the next activity in the application. | |
| Lock | A lock condition prevents users from performing certain operations on locked applications. For example:
- You cannot schedule or update inspections.
- You cannot add or edit reference objects.
- You cannot process fees or do cashiering functions.
- You cannot process workflow tasks.
- You cannot edit the application status, additional information, application specific information, or renewal information.
| A locked object cannot be edited and cannot be associated with any other applications. You cannot edit objects that are associated with a locked object. In addition, a service lock placed on an address will restrict the type of permits that are available for it. This is the highest severity available for a condition. |