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Resources for Child Welfare Contracted Service Providers

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Oregon Buys is the web-based eProcurement system for the state of Oregon's procurement process.

Invoicing and payments
Background check

ODHS contractors must adhere to requirements for background checks as described in OAR 407-007-0200 through 407-007-0370.

Background Check Unit (BCU)
Taxpayer Identification Number

Providers must submit the W-9 Request for Taxpayer Identification Number and Certification form prior to contract execution to:

W-9 request form  Don't have one?  Apply for one online

Business registration

The state of Oregon must enter into contracts with legal entities that are registered with the Secretary of State (exception: sole proprietor, government entity).

Business entity registration
Doing business with ODHS

Information about the contract process, additional resources for providers/vendors and learn about inclusion and diversity certification programs for additional resources and assistance.

Contracts and procurement

Invoicing and payments

ODHS providers are required to enroll in Electronic Funds Transfer for payment.

 Electronic Funds Transfer Form

ODHS providers use this invoice to bill for services and requires Excel 2007 or newer. Earlier versions of Excel are not supported and pose a security risk. Read full instructions in the spreadsheet before filling out the invoice.

Invoice spreadsheet

Once the invoice is complete, protect and save the invoice in Excel format and email it to the City/Branch contact where the service was provided. If service was provided in more that one City/Branch, submit an invoice for each.

Branch office email contacts for invoice submission

Tribal county email contacts for invoice submission

Note: If child is in tribal custody, but case is open to a local ODHS office, submit to office listed on your service authorization.