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OrDocs Depository Statutes
Oregon Revised Statutes Governing the Depository Program

357.004 Definitions for ORS 357.001 to 357.200. As used in ORS 357.001 to 357.200, unless the context requires otherwise:
      (1) “Depository library” means a library that is designated as such under ORS 357.095.
      (2)(a) “Issuing agency” means state government, as that term is defined in ORS 174.111.
      (b) “Issuing agency” does not include the State Board of Higher Education or any institution, division or department under the control of the board.
      (3)(a) “Public document” means informational matter produced for public distribution or access regardless of format, medium, source or copyright, originating in or produced with the imprint of, by the authority of or at the total or partial expense of any state agency. “Public document” includes informational matter produced on computer diskettes, CD-ROMs, computer tapes, the Internet or in other electronic formats.
      (b) “Public document” does not include:
      (A) Correspondence, forms, interoffice or intraoffice memoranda;
      (B) Legislative bills;
      (C) Oregon Revised Statutes or any edition thereof; or
      (D) Reports and publications of the Oregon Supreme Court, the Oregon Court of Appeals and the Oregon Tax Court. [1995 c.69 §4; 2005 c.33 §2; 2011 c.637 §262; 2013 c.768 §140; 2015 c.767 §169]
357.090 Issuing agency to make public documents available for distribution; public documents liaison officer; list of all public documents; no charge for access by library. (1) Unless a greater or lesser number is agreed upon by the State Librarian and the issuing agency, the Oregon Department of Administrative Services or, in the event the department is unable to furnish the requisite number of copies of the public document, the issuing agency shall make available to the State Librarian for distribution to depository libraries 10 copies of all public documents that are printed or produced in any other tangible medium. The department may withhold the prescribed number of copies from each printing order and forward them to the State Librarian. The cost of printing for all copies of a public document furnished to the State Librarian in compliance with this subsection shall be borne by the issuing agency. An issuing agency shall make available to the State Library electronic versions of the agency’s public documents that are produced in a tangible medium. An issuing agency shall also designate all public documents that are published electronically so that the document may be made available to the State Library.
      (2) The head of each issuing agency or a designee shall be the public documents liaison officer for the agency and shall be responsible for carrying out the agency’s obligations under this section. Each issuing agency shall notify the State Librarian of the name of the agency’s public documents liaison officer.
      (3) Each issuing agency shall provide to the State Librarian an annual listing of all public documents, including those produced in electronic form, that the agency has made available to the public during the preceding year.
      (4) Issuing agencies shall not charge any public, school or academic library for access to information produced by the agency and maintained in electronic form. [1995 c.69 §5; 2001 c.539 §13; 2005 c.33 §4]
357.095 Designation of depository libraries. The Trustees of the State Library shall designate no more than 10 libraries as depository libraries, which shall be entitled to receive copies of public documents that are printed or produced in any other tangible medium and are deposited with the State Librarian under ORS 357.090. Selection of libraries shall be based upon the size of population served, geographic distribution and the ability of the library to provide the public with access to these public documents. [1995 c.69 §6; 2005 c.33 §5; 2015 c.328 §17]
357.100 State Library responsible for receipt of and access to public documents. (1) The State Library shall be the agency responsible for receiving copies of public documents and making them available to depository libraries.
      (2) The State Librarian shall periodically assess the performance of depository libraries and report the results of these assessments to the Trustees of the State Library.
      (3) The State Library shall ensure permanent public access to public documents, regardless of the format of the document. [1995 c.69 §7; 2005 c.33 §6; 2015 c.328 §18]
357.105 Free access to certain public documents. Depository libraries shall make available for free access by all persons the public documents made available to them by the State Librarian under ORS 357.090 to 357.100. [1995 c.69 §8]