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Manage an LSTA Grant: Overview
This page contains forms and other resources to assist you in managing your grant project during the year-long grant cycle. Can't find what you're looking for? Please contact Susan Westin at susan.b.westin@state.or.us or 503-378-5435.
Grantee Contact Information
Please help us communicate with you.  Send us this sheet with your contact information. 

Grantee Contact Sheet  (Word
Return to:
Ferol Weyand
Library Support
Oregon State Library 
250 Winter St. NE
Salem, OR 97301




All LSTA grant contracts begin on July 1 and end on June 30, no exceptions. Official contracts will be mailed out to awarded recipients shortly after the June State Library Board meeting. If you have any questions or concerns about the contract, please contact Susan Westin at (503) 378-5435 or susan.b.westin@state.or.us.

If you need a copy of your contract, please contact Ferol Weyand at (503) 378-2525 or ferol.weyand@state.or.us.

Report Forms
Financial Status Report

Due dates for reports are listed in your grant contract.  Please contact Ferol Weyand by phone at (503) 378-2525 or by email at 
ferol.weyand@state.or.us if you need a copy of your contract.  Financial reports require a signature and can be scanned and emailed, or faxed, or mailed. 

Cumulative Grant Activities Report

Grant activities reports may be submitted in paper form or emailed as a Word document.  The \State Library asks that a copy of the last activity report be emailed to be posted on the Web later.  Change the Word table in section 2 to fit your project's outputs and measurable objectives from the grant application. 


Final Grant Activities Report 


Claim for Payment
Use the following forms to submit a claim for payment related to your LSTA grant.

A grantee may file with the state to recieve electronic payments to their bank account by signing up for ACH direct deposits:

  • Information on Automated Clearing House Electronic Payment Program
  • Automated Clearing House Electronic Payment Program form (PDF) (same form is also used for state employee reimbursements) 
Contact: SFMS Operations (503) 373-0261 for additional assistance.
Grant Modification Request
Please submit two copies with original signatures.  We will return one to you to be kept with your copy of the grant contract.


Grant Property Reports
This report is only for single items with a life of more than one year and a individual cost of $5,000 or more.


Administrative Requirements and Federal Legal Documents related to LSTA



Allowable / Unallowable Costs
Certain types of expenditures are unallowable with Federal Funds.  Regulations from the Office of Management and Budget (OMB) have been codified to United States Code. 


All certifications required by the Institute of Museum and Library Services have been combined into one document and have become Exhibit B (PDF) on the grant contract. Here are the included certifications:
  • Nondiscrimination
  • Lobbying
  • Trafficking in Persons
  • Debarment and Suspension
  • Federal Debt Status
  • Children's Internet Protection Act (CIPA)
  • Conflict of Interest



Sample Promotional Materials

Send two copies of all materials produced to the State Library.  Please remember that all promotional materials, press releases, bibliographies, reports and other such publications should have the following acknowledgment:

This (project, program, publication) is supported in whole or part by the Institute of Museum and Library Services through the Library Services and Technology Act, administered by the Oregon State Library.
In Spanish:

Este programa es patrocinado completamente o en parte por el Instituto de Museo y Servicios Bibliotecarios a través de la Ley de Servicios Bibliotecarios y Tecnológicos (LSTA), administrado por la Biblioteca Estatal de Oregón.

Additional information:

  • Publicizing your Library Services and Technology Act grant (PDF)
  • Sample News Release (PDF)(Word)
  • Sample Public Service Announcement (PDF)(Word)

IMLS Logos

Please read the following standards (PDF) regarding the use of IMLS logos.

Your choice of logos (2-color, black/white) can be downloaded from this page at the IMLS website.


Didn't find what you're looking for? Need assistance? Contact Susan Westin at 503-378-5435 or susan.b.westin@state.or.us.