Employer manuals and guides

This page provides links to reference guides for Oregon PERS-participating employers. The guides are provided by the Employer Service Center (ESC) to help you understand PERS and how to report employee data correctly.

The ESC welcomes your feedback. To provide feedback on a guide, go to the Employer Resource Feedback Form.

Links to resources

The Payment Categories Chart helps employers identify payments that are considered subject salary for Tier One, Tier Two, and OPSRP Pension program members.
The Regular-Report Dates webpage lists wage report due dates for the current year.
The employer reporting guides (below) explain how PERS works and how to report employee salary, hours, job status, and demographic information.
The employer quick-reference guides (below) provide lists and definitions of PERS terms and EDX functions.
The Unfunded Actuarial Liability Resolution Program webpage offers a series of guides explaining seven complex actuarial topics to help you understand and control your rate.
The prior versions (below) are the old employer manuals.

Employer Reporting Guides

Welcome to PERS reporting

1
Overview of PERS

Understand the Oregon PERS retirement system: the retirement benefits it provides, how members earn those benefits, when members are eligible to retire, and the responsibilities of participating employers. Includes rules and benefits for job classifications. (Revised 12/2025)

2
Employer Requirements and Support

About employer obligations, getting support, and staying informed. (Revised 02/2024)

Learning the basics

3
Reporter Roles and EDX Access

Responsibilities of web administrators and employer reporters in managing an employer's EDX account. (Revised 08/2024)

4
Creating a Report

How to report employee data to PERS with Regular reports and Demographics and Adjustment reports. (Revised 07/2025)

5
Creating a Record

How to report employee wages and demographics with Detail 1 - Member Demographics records and Detail 2 - Wage and Service records. (Revised 08/2025)

6
Correcting Suspended Records

Instructions on how to find and address suspended Detail 1 and Detail 2 records in EDX. Includes common error messages, their possible causes, and solutions.
(Revised 12/2025)

Hiring a new employee

7
Reporting a New Employee

How to report a new or returning employee. (Revised 07/2024)

8
Hiring a PERS Retiree

Guidelines, restrictions, and instructions for employing a PERS retiree.
(Revised 12/2024)

Reporting wages and contributions

9
Reporting Wages for a Qualifying Employee

Example of how to report wages and hours for an individual employee.
(Revised 03/2024)

10
Reporting Wages for a Non-Qualifying Employee

How to report wages and hours for an individual employee in a non-qualifying position. Includes instructions for changing employee to qualifying status. (Published 03/2024)

Reporting status changes

11
Reporting a Leave

About different types of leave of absence and how to report them in EDX.
(Revised 01/2024)

12
Military Leave

Guidelines for reporting time away from work for military duty and how to fulfill USERRA requirements. (Published 05/2024)

13
Family and Medical Leave

Options and guidelines for placing your employee on a family or medical leave. (Revised 01/2024)

14
Disability Benefits

How PERS disability benefits work for Tier One/Tier Two members and Oregon Public Service Retirement Plan (OPSRP) members. (Published 08/2024)

15
Reporting a Termination or Death

How to inform PERS that an employee has left your employment or died.
(Revised 05/2024)

16
Reporting a Retirement

PERS retirement eligibility, benefits, factors that affect benefits, and how PERS calculates pensions. Plus how to apply for retirement, report a retirement, and change data after retirement. (Revised 12/2025)

17
Calculating Unused Sick Leave Hours at Termination or Retirement

How to calculate the number of unused sick leave hours to report for a Tier One or Tier Two employee. (Revised 05/2025)

Confirming and changing information

18
Reporting or Changing “Average Overtime”

How to choose the value of average overtime hours on a new-hire record or DCR. (Revised 12/2025)

19
Completing Work List Requests

How to address requests PERS sends through your Work List, including voluntary contributions, last day of paid leave, termination, and data verification.
(Published 03/2023)

20
Creating a Demographic Correction Request (DCR)

Instructions for completing a DCR. (Revised 02/2024)

21
Viewing Employee Information

How to use this EDX function to find an employees’ address, salary, or voluntary-contribution information. (Published 10/2024)

22
Changing Demographic Information

Instructions for how employers, employees, retirees, inactive members, beneficiaries, and alternate payees can change their employment or demographic information. (Published 06/2025)

23
Submitting an Adjustment Record

How to change wages reported for a prior reporting period. (Published 04/2025)

24
Running Reports

About the five types of reports EDX can run, such as a list of employees eligible for contributions. (Revised 09/2025)

25
Using the Request Information Function

Instructions for using the EDX Request Information function to request sensitive information or simple assistance from the Employer Service Center. (Published August 2025)

Paying for PERS

26
Understanding Your Statement

Explanations of the charges and credits listed in each section of your monthly statement. (Revised 04/2025)

27
Paying Your Invoice

How to pay your invoice through Automated Clearing House (ACH).
(Published 12/2023)

28
How to (Potentially) Reduce Your Bill

Programs, tips, and tools that can help your organization reduce its PERS costs.
(Published 10/2025)

Employer Reporting Quick Reference Guides

Wage Codes

Definitions of wage codes used on a Detail 2 Wage and Service record. (Revised 02/2025)

Status Codes

Definitions of status codes used on a Detail 1 Member Demographics record. (Revised 02/2025)

Job Classification Codes

Definitions of PERS job classifications and descriptions of jobs that qualify for each job class. (Revised 01/2025)

EDX File Format and Development Guide

Format specifications and requirements for uploading Detail 1 and Detail 2 record data files to EDX. (Revised 07/2025)

Detail 1 Member Demographics Fields

Definitions of the fields on a Detail 1 record, when each field is required, and instructions for reporting demographic changes. (Revised 12/2025)

Detail 2 Wage and Service Fields

Descriptions of the type of salary, lump-sum payoff, and contribution information to enter in each field of a Detail 2 record and whether it is required or optional. Includes section for local governments on using work period date fields. (Revised 05/2025)

Correct Usage of Subject and Non-Subject Salary Fields

Explanation of when to report wages in the Non-Subject Salary field of a Detail 2 record, demonstrated through 10 sample reporting situations. (Published 06/2025)

Choosing the Best Reporting Method

Checklists of what type of reports and records are best to use when reporting wages and hours, employment status, and demographic information. (Revised 05/2025)

Determining Qualification for a Partial Year

How to determine if less than a full year of work is qualifying or non-qualifying. (Revised 05/2025)

EDX Site Navigation Menu Items

Descriptions of all 14 functions on the EDX main menu and what they do (including two exclusively for web administrators). (Revised 06/2025)

Glossary

Definitions of terms used in PERS reporting. (Revised 12/2024)