Reporting leave without pay

When your employee takes time away from work, how do you know if you need to report that time off to PERS?

PERS only needs to know about time away from work that lasts at least 11 business days in a calendar month and is unpaid by the employer. Pay from a third party (like workers’ compensation, disability insurance, or the state-run or third party–run Paid Leave Oregon Program) does not count as pay from the employer.

Should you report the leave?

Follow this chart to decide if you should report your employee’s leave to PERS or not.

Reporting a leave

Submit a Detail 1 demographics record with one of the leave status codes available in EDX. When the employee returns to work, submit another Detail 1 record with a 08 – Return From Leave status code. Read employer reporting guide 11, Reporting a Leave , for instructions.

Questions?

Learn more

• To look up a status code, check the “Status Codes” quick reference guide.
• For instructions on reporting different types of leave, read employer reporting guide 11, Reporting a Leave.
• For information specifically about family or medical leave, read employer guide 13, Family and Medical Leave.
• For information about PERS disability benefits, read employer guide 14, Disability Benefits.