Invoicing

How you are invoiced

Every weeknight between 9 p.m. and 6 a.m. Pacific Time (except holidays), the PERS EDX system processes the employer reports you released. EDX takes the wages you reported and, for those members who earn benefits, multiplies the wages by your employer contribution rate. The sum is what you owe on your remittance statement. EDX provides links to detailed invoices that break down charges by type (e.g., pension, IAP) and by individual employee. You can download these invoices, as explained in employer reporting guide 26, Understanding Your Statement, section “Downloading Your Invoice.”

When you are invoiced

Invoices gather in your Unbilled Activity list between statement dates. On your statement date, unbilled activity moves to your remittance statement.

EDX creates remittance statements on the 5th and 20th of each month (or prior business day if either date falls on a weekend or holiday).

Records that posted from the 21st of the previous month to the 5th of the current month will appear on the remittance statement generated on the 5th; records that posted from the 6th to the 20th will appear on the remittance statement generated on the 20th.
EDX creates statements on the 5th and the 20th even if no wage and contribution or other invoices exist.
Records from multiple reports may post in the same batch; a statement may contain activity from multiple reports.

Viewing your invoice

To see your invoice, select View Your Statement from the main EDX Site Navigation menu.

On the View Employer Statement or Wage and Contribution Report screen, click the Employer Statement tab.

Your statement includes invoices for all the different types of charges in your statement. On your statement, you can click the linked invoice number to open the invoice.

Downloading your invoice

For instructions on downloading your statement to an Excel file, read section “Downloading Your Invoice” in employer reporting guide 26, Understanding Your Statement.

Your contribution rates

On the View Employer Statement or Wage and Contribution Report screen on the Current Contribution Rates tab, you can view the rates you are paying for employees in the three PERS plans — Tier One and Tier Two (called “PERS") and the Oregon Public Service Retirement Plan (OPSRP) — as shown in the sample screen below.

screenshot of current contribution rates

Special charges

The following are extra charges that may appear on your statement. They are not linked to an invoice because they are generated outside EDX. The charge is usually accompanied by an explanatory email that includes a detailed invoice. For more information on a charge, contact your ESC representative.

Prior year earnings (PYE)

For all reports you submit by year-end and invoices you pay by year-end (year-end is the March 5 statement of the following year), your employees receive a deposit of interest earnings (if any) from the PERS Fund into their IAP accounts.

For reports you do not post in time for that year and invoices you do not pay in time, your organization must pay the earnings (if any). The bill for those earnings appears on your statement as “IAP ER Prior Year Earnings,” as shown in the image below. (This may look different for years before 2004.)

Image of a prior year earnings invoice in EDX

BEF admin fee

Employers who have employees who are paid from the Benefit Equalization Fund (BEF) are assessed a fee to fund those benefits.

The BEF pays the amount of PERS benefits earned by these few members (approximately 100 each year) over and above the IRS limits.

Learn more on the EDX Invoice Questions webpage.

Social Security

Oregon public agencies pay a fee to help cover some of the costs of administering Social Security coverage to Section 218 employers (go to the Social Security Section 218 Agreements webpage to learn more). The contributions (charged on a prorated basis to each agency) are deposited into the state’s Social Security Revolving Account and used by the PERS Board to administer Social Security coverage.

Non-PERS participating employers receive their invoice by email. They pay their invoice by mailing a check to the state Social Security administrator at PERS.

PERS-participating employers receive their invoice in EDX. However, the invoice is not clickable because it is manually generated outside the PERS reporting system. These employers receive a detailed invoice by email and pay the invoice through Automated Clearing House.

Learn more on the Oregon Section 218 Social Security Coverage webpage.

Image of a Social Security admin fee invoice in EDX

Wash UAL Credits

The current year’s accumulated unfunded actuarial liability (UAL) credit and side account credit must be “zeroed out” at the end of the calendar year. Any remaining unused credits are credited on your last invoice of the year and factored into your future contribution rate.