Reporting employee wages

PERS-participating employers are responsible for reporting their employees’ wages earned and hours worked every pay period.

Every employer must have at least one employer reporter to report every PERS member’s wages and hours to PERS. This person is assigned the role of Employer Reporting 1 in EDX.

Every employer reporter must open their own Employer Data Exchange (EDX) account, as explained in employer guide 3, Reporter Roles and EDX Access, Part 2 — The Employer Reporter, section “Getting an Account.” Making them an EDX contact does not give them EDX access. They must open their own account and have that account activated by the web administrator, as explained in employer guide 3.

Learn how to report wages and hours

To learn how to report wages and hours:

1. Attend training. Training options are listed on the Training webpage.
2. Use the employer reporting guides:
   • Employer guide 4, Creating a Report.
   • Employer guide 5, Creating a Record;
   • Employer guide 9, Reporting Wages for a Qualifying Employee; and
   • Employer guide 10, Reporting Wages for a Non-Qualifying Employee.
   • Wage Codes quick-reference guide.
   • Detail 2 Wage and Service Fields quick-reference guide.
3. Email the ESC employer trainer to ask about other learning opportunities.

For new reporters and web administrators, here are two helpful videos.