Oregon Provider Time Capture

​​​​The PTC Project is underway!

The Project Team and Acumen are currently designing the DCI EVV Solution and alternative options for capturing EVV information.

What should I look out for to stay involved? Watch for awareness flyers, monthly newsletters and continue visiting the PTC Website for updates.

Have additional questions? Contact the PTC Project Team at PTCProject.Info@dhsoha.state.or.us.

 

Phase 1 of the PTC Project is projected to go live in Summer 2021!

The Provider Time Capture (PTC) Project will implement a shared time capture solution for the in-home care providers of the Oregon Department of Human Services (ODHS) Aging and People with Disabilities (APD) program and the Oregon Health Authority (OHA) Health Systems Division (HSD).

Phase 1 of the PTC Project will implement an electronic time capture solution that will meet federal mandates (see Stakeholder Materials section on Electronic Visit Verification).

The following data elements will be required to be captured electronically by Homecare Workers (HCWs) and Personal Care Attendants (PCA's) at the time of service: 
1. Type of service
2. Consumer getting the service
3. Provider giving the service
4. Date of the service
5. Location of the service
6. Time the service starts and ends

High-Level Phase 1 Process:

This process flow outlines the basic steps you can expect during Phase 1 of the project, without the use of paper vouchers, once the DCI EVV Solution is implemented.

Process flow image Phase 2 of the PTC Project will have a direct impact on the business processes of Area Agencies on Aging and Aging and People with Disabilities (AAA/APD) staff.  This will not impact Providers and Consumers. It will implement connections between current state systems and the PTC solution. This will carry data over between the two systems, making less manual work for the AAA/APD staff.

Phase 3, the final phase of the project, will bring in additional OHA programs and phase in data aggregation.

Thank you to all who joined the PTC Project Team for Stakeholder Engagement Sessions at the end of October!

Stakeholder Engagement Sessions for AAA/APD staff, Consumers and Providers were held at the end of October for the purposes of providing project updates and gathering feedback!  ​

If you were unable to attend, check out the recap videos for AAA/APD Staffand Consumers/Providers.

What is the PTC Project doing with Stakeholder Engagement Feedback?

  • Updating the Frequently Asked Questions (FAQs) available on this website
  • Informing all project activities – such as Communications, Organizational Change Management, Training and more!

 

*NEW* Stakeholder Materials – In this new section you will find Stakeholder Material such as:

  • Stakeholder Engagement Announcements
  • Stakeholder Engagement Presentations
  • Stakeholder Engagement FAQs and more!
    • Translated into these offered languages

English, Arabic, Farsi, Korean, Romanian, Russian, Simplified Chinese, Somali, Spanish, Traditional Chinese, and Vietnamese​