The Food Safety Program does not issue an application unless the establishment has been inspected and all aspects of the establishment are acceptable. A license application is presented only at the time approval is granted.
Items you will need for your inspector prior to licensing
- A signed land use compatibility statement
- ODA license holders are legally obligated (OAR 660-031-0026) to ensure that they comply with land use requirements. Your signature on the inspection report provides ODA with a written record that the licensee understands his/her responsibility.
- Private well or onsite septic system testing and/or approval
- Water: If your business is not on city water, the private water system (well, spring or surface water) must be tested and approved. Contact your food safety inspector to determine what type of testing and approval process is required.
- Septic: If you are not on a city sewer system, contact your local county health department to determine if your private onsite septic system is adequate for the activities that you would like to conduct at your food processing or retail location. You must get approval from the local county indicating that your septic system is adequate for the proposed use.
Copy of the final plumbing sign-off, if applicable
- Legal business name and DBA (doing business as) documentation
- Copy of construction plans and specifications for plan review, if applicable
Businesses such as food processors regulated under the Code of Federal Regulations are not required to submit plans for review. However, it is highly recommended to have a plan review prior to starting construction to determine if your business will meet the requirements. Plans must be submitted to ODA for review and approval for retail food establishments before:
- Construction of a new food establishment.
- Conversion of an existing structure for use as a food establishment.
- Remodeling of a food establishment or a change of type of food establishment.
- Process and label information
Approval inspection and application process
At least two weeks before you want to open, call your inspector, and arrange for an approval inspection. When the inspector gives the approval, he or she will also provide a license application for you to fill out.
- The application is signed and dated by the inspector.
- Your mailing address must be correct on the application or you will not receive your license or renewal.
- Make checks payable to the Oregon Department of Agriculture.
- The fee may be given to the inspector by check or money order. Payment by credit card is also available.
The inspector will give you the approval inspection report and receipt (if the fees were received by the inspector). Your license will be mailed to you and should arrive in 6-8 weeks.
- Licenses issued by the Food Safety Program expire on June 30 following the date of issuance. A notice reminding you to renew your license will be sent to your mailing address prior to this date.
- Your license enables you to register with the Supplemental Nutrition Assistance Program (SNAP), formerly known as the Food Stamp Program.