Reporting to PERS

PERS-participating employers report their employees’ wages, hours, and demographic information to PERS on a regular basis. The PERS system uses the information you report to record:

• Your new employee’s job classification, hire intent (i.e., their position’s qualification to earn PERS benefits), and their start date.
• The hours they work and salary they earn, which will be used to calculate their pension at retirement.
• Your invoice (i.e., what you owe to PERS to fund your employees’ future benefits).
• Your employee’s demographic information (e.g., name, address).

Employer reporting roles

Every PERS-participating employer has a web administrator and up to 15 employer reporters who report employee information to PERS. Learn about the responsibilities of these roles in employer reporting guide 3, Reporter Roles and EDX Access.

Using EDX

For instructions on using EDX, from getting an account to submitting reports, go to the Using EDX webpage.

Uploading wage reports with automated data upload

For instructions on using the automated data upload function to send batches of wage reports in EDX, go to the Automated Data Upload webpage.

Training

The PERS Employer Service Center (ESC) offers live training, recorded training, webinars, videos, and guides to help you learn reporting. Once you understand how to report in EDX, your ESC representative can help you answer questions and solve issues.

• Instructor-led training.
• Recorded training.
• Training manuals for self-learning.
• Introduction to EDX video series.

Employer reporting guides

The employer reporting guides provide detailed, step-by-step instructions on how to report in EDX. You can go to the Employer Manuals and Guides webpage or choose an individual guide here.

Welcome to PERS reporting

1 Overview of PERS

2 Employer Requirements and Support

Learning the basics

3 Reporter Roles and EDX Access

4 Creating a Report

5 Creating a Record

6 Correcting Suspended Records

Hiring a new employee

7 Reporting a New Employee

8 Hiring a PERS Retiree

Reporting wages and contributions

9 Reporting Wages for a Qualifying Employee

10 Reporting Wages for a Non-Qualifying Employee

Reporting status changes

11 Reporting a Leave

12 Military Leave

13 Family and Medical Leave

14 Disability Benefits

15 Reporting a Termination or Death

16 Reporting a Retirement

17 Calculating Unused Sick Leave Hours at Termination or Retirement

Confirming and changing information

18 Reporting or Changing “Average Overtime”

19 Completing Work List Requests

20 Creating a Demographic Correction Request (DCR)

21 Viewing Employee Information

22 Changing Demographic Information

23 Submitting an Adjustment Record

24 Running Reports

25 Using the Request Information Function

Paying for PERS

26 Understanding Your Statement

27 Paying Your Invoice

28 How to (Potentially) Reduce Your Bill

Commonly needed information

Quick-reference guides

One-on-one help

• Call the Employer Call Center line between 8:30 a.m. to 12:00 p.m. at 888-320-7377 or email the Employer Support inbox for a quick question or a status check.
• Call or email your ESC representative to schedule one-on-one time. Your representative can help you if you’re stuck, don’t understand why a report is suspended, or need help fixing an issue.