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Print-to-Post - Mail Formats
Self Mailers
 
The weight of the paper will affect the acceptance of your mailing for automation rates. We recommend 28 lb. bond or 70 lb. book (same thing, really) for your self-mailers. This weight requires only one tab to close (two tabs for lighter paper doubles your tabbing cost) and runs through the high-speed inkjet addressing equipment with very few problems. Lighter paper causes problems in the ink-jetting phase and becomes more costly as well as time consuming.
 
Remember to design your layout so when looking at the address of the recipient, the fold is on the bottom and any secondary folds are on the right of the piece. This is for TABBED SELF-MAILERS. A flat, 8.5 x 11, requires NO TABBING and the primary fold is on the right, NOT the bottom.
 
Try to avoid dark paper colors, as the U.S. Postal Service will perform a reflectance test on the mail. Avoid smooth or varnished finishes. Our inkjet ink is absorbed by the paper and does not dry quickly. The address will smear if applied to varnished or coated surfaces.
 
If the printing is being done by one of P&D's contract vendors, be sure the print vendor understands the requirements for automation compatibility. If there is any question, we will be glad to speak directly to the print vendor to answer questions that may arise.
 
Insert into envelope
 
Automatic machine inserting
P&D can insert up to five pieces into a #10 plain or windowed envelope. This can include a #9 return envelope. The most common insert is 8.5 X 11, letter folded sheet(s).
 
Our intelligent inserting equipment is able to read bar codes printed on each mail piece to obtain information about the length of the document and which inserts are to be included with it. With this, we can insert items with variable page counts for each recipient automatically, while ensuring that only the information specific to the addressee is included in each envelope. These cut sheet and continuous “smart” inserters can insert from 1 to (#) 8.5 X 11 sheets. The “smart” inserters can also insert a return envelope.
 
Variable print inserting
Most variable data print jobs are inserted into a #10 window envelope that the agency provides for mailing. P&D has #10 double window envelopes that can be used and billed to your agency. These envelopes have a window for the addressee as well as a window for your return address. The standard layout for the double window envelope is on the next page.
 
Hand inserting
P&D can hand insert items into an envelope which cannot be done with the automatic inserters. Most mailings that require hand inserting involve envelopes larger than the standard #10. The most common size is 9.5 X 12.
 
 
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