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  • News Release
    Notice to Sellers
    This notice is to clarify some issues regarding retail and non-retail (cardlock) reporting. Oregon law recognizes two types of sellers – retail and non-retail. Non-retail facility, as defined by law, is: (a) an unattended facility accessible only by cardlock card and not associated with a retail facility or (b) an unattended portion of a retail facility separate from the retail operations and accessible only by cardlock card. Any facility that does not meet the definition of a non-retail facility is taxed as a retail facility. Retail sales facilities include traditional ‘service stations’, truck stops, fleet fueling operations, and keylock facilities if they cannot produce an invoice for each individual sale.
    Now that your customers may use cardlock cards as payment cards at selected retail facilities, we want to clarify the reporting requirements for these situations.  


    If you have any questions, please contact:
    Pat Foley          (503) 378-3962          Patrick.M.FOLEY@odot.state.or.us
    Doug Kleeb        (503) 378-5773          Douglas.J.KLEEB@odot.state.or.us
  • News Release

    Fuels Tax Introduces the new Fuels Tax System

      The new on-line Fuels Tax System will be available July 1, 2015.  System functionality includes:
    ·         License Applications
    ·         Tax Reporting (Effective for July reports filed in August)
    ·         Refund Claims

    ·         Natural Gas/Propane Flat Fee Registration


     All our current licensees have accounts set up in the new system.  During July, those licensees will be able to complete the set-up of their account, and be prepared to file their July tax reports in August. Others will be able to begin the process to become licensed, file refund claims, or register for the Natural Gas/Propane Flat Fee option. 
    Go to the Online Filing link or click here to access the system.  If you have any questions, please contact:
    The Fuels Tax Group    (888) 753-2525
    Dan Paull                     (503) 378-6542
    Doug Kleeb                  (503) 378-5773
Fuel Tax Programs Current Topics
  • Fuels Tax Reporting System Replacement Project Update

It's hard to believe, but it has been over a year since we held the kick-off meeting for the new Fuels Tax Reporting System. A lot has happened during the year. We are working with our vendor (Avalara) to implement its Zytax Government software. Some of the steps that have been taken include:

  1. We have updated our Administrative Rules. If you haven't seen the draft rules and would like to review and comment, please let one of us know. 
  2. We've updated our forms. This includes license applications, bond forms, refund claim forms and our tax forms.

 Read More..


 If you have any questions, or would like additional information, please contact one of us:

Douglas Kleeb Fuels Tax Group Manager
(503) 378-5773 Douglas.J.KLEEB@odot.state.or.us
For questions regarding the Fuels Tax Reporting System Replacement project, contact:​ ​
Dan Paull System Manager
(503) 378-6542 Daniel.D.PAULL@odot.state.or.us
Jim Yan Project Manager
(503) 986-3981 Jim.YAN@odot.state.or.us
For questions regarding the Natural Gas/Propane flat fee, contact:​ ​
Tom Lacey Fuels Tax Auditor
(503) 378-6789 Thomas.B.LACEY@odot.state.or.us