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Maintenance Guide
This is the 2004 version of the Maintenance Guide for the Oregon Department of Transportation with subsequent updates. The Maintenance Guide gives direction for performing many maintenance activities to assure that highway maintenance work is consistent and uniform statewide
 
 
 
ChapterTitlePage
Forewordi
Table of Contents ii
Reference Documents iii
1
Organization1-1
Office of Maintenance 1-1
Access and Utility Permits1-2
Clean Water Program1-2
Emergency Response Program1-3
Field Services Program1-4
Maintenance Services Program1-4
Maintenance Management System Unit, Highway Finance Office1-5
Support Services Branch1-5
Region1-6
District Manager1-7
Transportation Maintenance Manager1-7
Transportation Maintenance Coordinator1-8
Transportation Operations Center1-9
Delegation of Authority1-9
Governmental Partnerships1-10
2
Communications2-1
Administrative Directives2-1
Record Retention, Disposition, and Production upon Request2-1
Verbal Communication2-2
Radio Systems2-3
Telephone System2-3
Written Communication2-3
Communications with the Media and Public2-4
Innovative Methods/Demonstrations/New Ideas2-4
3
Public Relations3-1
Transportation Operations Center3-2
Incident Response Vehicles3-2
TripCheck Website/511 Phone System3-2
Variable (Changeable) Message Signs3-2
Highway Advisory Radio3-3
Media and Public Outreach3-3
Roadway Restrictions (Weight, Height, Width, etc.) 3-4
Law Enforcement3-4
Utility Companies3-4
Other Public Agencies3-5
ODOT Publications3-6
Request for ODOT Records3-6
4
Maintenance Role in ODOT Project Delivery Process4-1
5
Planning, Budgeting, and Reporting Maintenance Activities5-1
State Highway System5-1
Role of Maintenance5-1
Maintenance5-1
Types of Maintenance5-3
Priority of Maintenance Activities5-3
Involvement of Contract Resources in Maintenance Activities5-5
Performance Budget5-5
Planning and Budgeting Maintenance Activities5-7
Recording of Use and Accomplishment5-9
Stockpiled or Produced Materials5-10
Work For Others5-11
Betterment Orders5-12
6
Safety6-1
ODOT’s Safety and Health Program6-1
Safety Committee6-3
Planning for Safety6-3
Vehicles6-4
Injuries to Employees6-5
Additional Safety Guidelines6-6
Hazard Communication6-6
Personal Protective Equipment6-6
Confined Space6-6
Blasting Operations6-7
Employees Working Alone6-7
Fire Protection6-7
Medical Assistance6-7
Underground Work6-8
Work Zone Traffic Control6-8
7
Control of Erosion, Sedimentation, and Pollutants or Contaminants7-1
Endangered Species7-2
Control of Pollutants or Contaminants at Crash/Incident Scenes7-2
Control of Other Pollutants or Contaminants7-2
Supplies in Vehicles for Controlling Spills7-3
Control of Erosion and Sedimentation7-3
Work in Water, Waterways, or Ditches7-4
Permits for Emergency Highway Repairs7-4
8
Emergency Operations and Incident Response  8-1
Emergency8-1
Incident8-2
Highway Clearing Guidelines8-4
Supplies in Vehicles for Controlling Spills8-6
Dead or Injured Animals8-6
Abandoned Vehicles8-6
Reporting of Incidents and Crashes8-7
Transporting Occupants of Disabled Vehicles8-7
Damage to ODOT Property8-7
Emergency Repair of Roads and Bridges8-8
9
Purchase and Acquisition of Goods and Services9-1
Methods of Purchase and Acquisition9-1
Storeroom 9-1
Price Agreement9-1
Direct Purchase9-1
Solicitation9-1
Material Acquired from ODOT Construction Contracts9-2
Purchase From/Sale to Other Public Agencies9-2
Delegated Authority9-3
Contract Conditions, Standard Specifications, Special Provisions9-3
Qualified Products List9-3
10
Equipment10-1
Assignment and Transfer of Equipment10-2
Choice of Equipment for Planned Activities10-2
Pollution Control10-2
Rotobeams and Other Overhead Warning Lights10-3
Items to be Carried in Equipment10-4
Repairs and Maintenance10-4
Reporting/Reports on Use and Costs of Equipment10-5
Replacement or New Equipment10-5
Cost of Equipment Ownership and Use10-5
Crashes Involving ODOT Equipment10-6
10-6
11
Crashes, Injuries, and Damage to ODOT Property11-1
Liability Protection11-1
ODOT Vehicles11-1
Injury to an ODOT Employee11-2
Damage to ODOT Property11-3
12
ODOT Owned Property12-1
Buildings12-1
Inventoried Property12-2
13
Use of ODOT Property13-1
Lost and Found Items13-1
Employee Rental of ODOT Housing13-1
Camping on ODOT Property13-1
14
Use of ODOT Property by Permit14-1
15
Maintenance Activities15-1
Activity Directory 
Surface - Shoulder Activities 100 through 117
Drainage - Activities 120 through 128 
Roadside and Vegetation - Activities 130 through 138 
Traffic Services - Activities 140 through 159 
Structures - Activities 160 through 169 
Snow and Ice - Activities 170 through 179 
Extraordinary Maintenance - Activities 180 through 182 
Other Direct Maintenance - Activities 301 through 307 
Nondirect Maintenance - Activities 014 through 094 and F03 through F43 
Operations and Other Special Programs - Activities L10 through L19 and L51 and L52