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OMMP Reporting Requirements

Reporting Requirements for Tracking Medical Marijuana

The Oregon Medical Marijuana Program (OMMP) is responsible for collecting and auditing reports tracking medical marijuana transfers. Registered medical marijuana dispensaries and processors are required to submit transfer reports of medical marijuana to the OMMP. In addition, some growers and patients growing for themselves are also required to report.

Reports are due by the 10th of each month for transfers made the previous month.
Reporting requirements for:
Training

Listed below are training materials that were provided during statewide in-person trainings held in 2016. The material will assist you in creating a log in, connecting a grower to their patients, and how to report monthly.


DISPENSARY REPORTING REQUIREMENTS

OAR 333-008-1248: A Person Responsible for a Medical Marijuana Dispensary (PRD) must report transfers monthly, by the 10th of each month. A dispensary that elected to transition to OLCC and applied to OLCC before January 1, 2018 must continue to submit monthly reports until their application is acted on by OLCC.

The use of the Cannabis Tracking System (CTS) will be required for all other dispensaries once the system is in place. Information regarding CTS will be posted on the CTS webpage

NOTICE: Email submissions of monthly reporting are no longer being accepted.

Instead, the person responsible for a dispensary (PRD) must upload medical reports directly to their online account. Informational Bulletin 2017-01 (pdf) announced this process.

If you choose to manually report transfers one by one, please see our original training materials (pdf) for dispensaries.

Sign inSign-in to your online account

DISPENSARIES MUST SUBMIT THE FOLLOWING BY THE 10TH OF EACH MONTH:

1. Previous month's report of transfers INTO the dispensary includes:

  • The OMMP card or registration number of the patient, caregiver, grower or medical processing site that performed the transfer;
  • The specific “type” of marijuana item transferred;
  • Total aggregate amount transferred; and
  • Unit of measure (grams, count, unit, etc.)

2. Previous month's report of transfers OUT of the dispensary includes:

  • The OMMP card or registration number of the patient, caregiver, grower or medical processing site that received the transfer;
  • The specific “type” of marijuana item transferred;
  • Total aggregate amount transferred; and
  • Unit of measure (grams, count, unit, etc.)

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PROCESSOR REPORTING REQUIREMENTS

OAR 333-008-1830: A Person Responsible for a Medical Marijuana Processing Site (PRP) must report transfers monthly, by the 10th of each month. Transfers are captured in aggregate by item type and where the item was transferred. A processing site that elected to transition to OLCC and applied to OLCC before January 1, 2018 must continue to submit monthly reports until their application is acted on by OLCC.

The use of the Cannabis Tracking System (CTS) will be required for all other processing sites once the system is in place. Information regarding CTS will be posted on the CTS webpage

Sign in Sign-in to your online account   Training materials for processors (pdf)

PROCESSORS SUBMIT THE FOLLOWING BY THE 10TH OF EACH MONTH:

Previous month's transfers TO the processing site:

  1. Amount of usable marijuana.
  2. Amount and type of cannabinoid concentrates.
  3. Amount and type of cannabinoid extracts.

Previous month's transfers FROM the processing site:

  1. Amount and type of medical cannabinoid product.
  2. Amount and type of cannabinoid concentrates.
  3. Amount and type of cannabinoid extracts.

DEFINITIONS

For cannabinoid products, "type" means

  • Cannabinoid edibles;
  • Cannabinoid topicals;
  • Cannabinoid tinctures;
  • Cannabinoid capsules;
  • Cannabinoid suppositories;
  • Cannabinoid transdermal patches;
  • Cannabinoid product other than product listed above.

For cannabinoid concentrates, "type" means:

  • Cannabinoid concentrate in solid form;
  • Cannabinoid concentrate in liquid form.

For cannabinoid extracts, "type" means:

  • Cannabinoid extract in solid form;
  • Cannabinoid extract in liquid form.

ITEMS SUBMITTED MUST:
  • List each type of marijuana item separately;
  • Provide the total aggregate amount of a type of marijuana item transferred to a processing site by a patient, designated primary caregiver, PRMG or other medical processing site during the previous month; and
  • Provide the total aggregate amount of a type of marijuana item transferred from a processing site to a registered dispensary, patient, designated primary caregiver, or other medical processing site during the previous month.

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GROWER REPORTING REQUIREMENTS

OAR 333-008-0630: A Person Responsible for a Medical Marijuana Grow site (PRMG) must report transfers and inventory monthly, by the 10th of each month. Those required to report must create an online account to submit reports.

OAR 333-008-0630 (1): Reporting requirements do not apply to a patient growing only for him or herself at his or her residence, unless the patient is transferring usable marijuana to a registered processing site or dispensary or a PRMG required to use CTS.

NOTICE: Recent enhancements have been made to the reporting portal which have changed the look of the site. Please see tutorials of how to report No Onsite Inventory (pdf) and No Transfers for the Month (pdf).

Sign in Sign-in to your online account  Training materials for growers (pdf)

WHICH GROWERS MUST CREATE AN ACCOUNT AND REPORT?

If any one of the following are true, you must submit monthly reports:

  • I am named as a grower for a patient.
  • I am growing at a grow site address that is not the patient’s residence.
  • I am selling excess usable medical marijuana, seeds or immature plants to OHA processors or dispensaries.
  • I am a patient growing for myself and transferring excess marijuana to OHA processors or dispensaries.
  • I am growing at a grow site address where there are more than 12 mature plants.
    • Please note that if you are at a grow site with over 12 plants and are staying with the OMMP, you will be notified by the OMMP when and how to start reporting into the Cannabis Tracking System (CTS). Until that time you must continue to submit monthly tracking and inventory reports into Oregon Medical Marijuana Online System (OMMOS).
    • The OMMP CTS page will provide updates when they are available. 

WHAT DO I NEED TO REPORT?

There are two types of reporting requirements. Please read below about the specific reporting requirements.

Onsite Inventory - Report medical marijuana inventory on hand that you had at the end of the previous month:

YOU MUST SUBMIT THE FOLLOWING BY THE 10TH OF EACH MONTH:
Tracking and Reporting fields in OMMOS include:

 
  • Number of mature marijuana plants
  • Number of immature marijuana plants less that 24 inches in height
  • Number of immature marijuana plants 24 inches or more in height
  • Amount of usable marijuana
  • Amount of marijuana leaves and flower being dried
  • Number of seeds on hand
  • Wet or dry trim (optional reporting)
  • Discarded or Destroyed (optional reporting)

Transfer Activity - Report transfers to and from patients, medical processors and medical dispensaries for the previous month:

YOU MUST SUBMIT THE FOLLOWING BY THE 10TH OF EACH MONTH:

Tracking and Reporting fields in OMMOS include:

  • Amount of usable marijuana
  • Number of mature marijuana plants
  • Number of immature marijuana plants less than 24 inches in height
  • Number of immature plants 24 inches or more in height
  • Number of seeds 

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MANUAL INVENTORY AND TRANSFER REPORTING FOR GROWERS

The Oregon Medical Marijuana Program understands some growers may not have access to the internet or a computer, nor access to a public library to access the online system. A grower who does not have access to a computer or the internet may meet the monthly reporting requirement by submitting reports manually.

MANUAL REPORTS ARE DUE BY THE 10TH OF EACH MONTH FOR THE PRIOR MONTH'S TRANSFERS AND INVENTORY.

Growers reporting manually must use the required reporting templates:

Mail completed documents to:

OMMP
PO Box 14450
Portland, OR 97293

NOTE: OMMP will not supply the grower monthly with a copy of the reports. Please print or copy as many copies of the reports as needed.


PENALTIES

PENALTIES FOR FAILURE TO REPORT OR ILLEGAL TRANSFERS

Pursuant to ORS 475B.400 to 475B.525, OAR 333-008-0720 to OAR 333-008-0740, failure to comply may result in your registration card or certificate being revoked or suspended or civil penalties being imposed against you of up to $500 per day.

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