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Caseload Reporting


Open Caseload Reporting for Contracts: 

July 1, 2022 to June 30, 2023

Contractor caseload reporting is due by the 20th of each month.  Please see contract general terms for specifics regarding caseload reports, case activity, disposition, and withdrawal data, other reports, and penalty for late reports. 

Reporting for Criminal & Juvenile (Non-PCRP) Contracts

Steps for submitting Criminal & Juvenile (Non-PCRP) contractor monthly caseload reports:

  1. Go to the Submittal Form
  2. Complete all sections of the form (Submitter Information, Reporting Period, CSV File Attachment)
  3. Click the “Submit" button

If the CSV file was successfully submitted in the correct format, you will receive an email (email address obtained from the 'Submitter Information' on the form) that contains the following message:

“This email is confirmation that the above referenced caseload report has been successfully received."

If the CSV file was NOT successfully submitted, you will receive an email with errors identified.

💼 Resources

If you have any questions or need assistance please send an email to: case.load.reporting@opds.state.or.us

Reporting for PCRP Contracts

The Office of Public Defense Services will now be using a Nintex automated submission platform to process Parent Child Representation Program (PCRP) caseload reports, beginning with the February 2023 reporting period.

A monthly submission is required for each attorney, containing 2 files: an Open Cases Report and an Activity Report. Both files should be submitted in CSV (comma-separated values) format, rather than in an Excel Workbook as in the past. Using the form involves a few steps:

Steps for submitting PCRP contractor monthly caseload reports:

  1. Go to the Submittal Form
  2. Complete all sections of the form (Submitter Information, Reporting Period, CSV File Attachments: Open Cases Report & Case Activity Report)
  3. Click the “Submit" button

If the CSV files were successfully submitted in the correct format, you will receive an email (email address obtained from the 'Submitter Information' on the form) that contains the following message:

“This email is confirmation that the above referenced caseload report has been successfully received."

If the CSV files were NOT successfully submitted, you will receive an email with errors identified.

💼 Resources