Subcommittee Meetings & Agendas

Governance Subcommittee

The Oregon Public Defense Commission (OPDC) created the Governance Subcommittee to gather information and make recommendations to the full commission on (1) commission bylaws, (2) the authorization of additional commission subcommittees, and (3) any additional actions that will ensure good governance of the OPDC.

Members include:

Susan Mandiberg, Chair

Robert Harris

Philippe Knab

Haley Olson

Authorizing Documents: Governance Subcommittee

Legislative Subcommittee

The subcommittee shall (1) review, provide feedback, and recommend adoption of agency and commission reports due to the legislature; (2) review SB 337 (2023) and ORS Chapter 151 and recommend legislative changes to assist the Commission in its work; (3) suggest substantive law changes that could aid the work of the Commission when appropriate; and (4) and help shepherd legislative concepts through the legislative process.

Members include:

Chair: Vacant

Peter Buckley
Tom Lininger
Sen. Floyd Prozanski, nonvoting

Authorizing Documents: Legislative Subcommittee

2025 Subcommittee Meetings

**1/23/25: This meeting has been cancelled.**

Links to full meeting materials:

Agenda and Materials

Meeting Agenda: 

Time	Item	Lead(s)
9:00-9:05	Welcome	Chair Smith
9:05-9:45	Legislative Bill Review	Lisa Taylor Anna Braun
9:45-10:30	Legislative Budget Overview	Lisa Taylor Anna Braun
10:30	Adjourn

Links to full meeting materials:

Meeting Agenda: 

Time	Item	Lead(s)
9:00-9:05	Welcome	Chair Mandiberg
9:05-10:30	Discussion: Amendment of OPDC Bylaws	Chair Mandiberg
10:30	Adjourn

**2/25/25: This meeting has been cancelled.**

**3/3/25: This meeting has been cancelled.**

**This meeting has been cancelled.**

**3/31/25: This meeting has been cancelled.**

Links to full meeting materials:

Meeting Agenda: 

Time	Item	Lead(s)
9:30-9:35	Welcome	Chair Mandiberg
9:35-10:30	Discussion: Audit Committee Charter	Chair Mandiberg
10:30	Adjourn

**4/22/25: This meeting has been cancelled.**

Links to full meeting materials:

Meeting Agenda: 

Time	Item	Lead(s)
9:00-9:05	Welcome	Chair Mandiberg
9:05-10:30	Discussion: Audit Committee Charter	Chair Mandiberg
10:30	Adjourn

**5/16/25: This meeting has been cancelled.**

**6/2/25: This meeting has been cancelled.**

Links to full meeting materials:

Meeting Agenda: 

Time	Item	Lead(s)
1:00-1:05	General Greeting and welcoming of new AC members David Terry and Jaclynn Moore	John Hutzler
1:05-1:10	Prior AC Meeting Minutes Review and Approval	John Hutzler
1:10-1:15	Future AC Meeting Dates. Executive Session Planned for September with SOS Audits Division Director (Steve Bergmann) and Deputy SOS (Michael Kaplan) scheduled to attend	Scott Martin
1:15-1:25	Agency Status Update	Ralph Amador Kim Freeman
1:25-1:30	2025 Status of the Annual Risk Assessment and 2025 Audit Plan (Pending)	Scott Martin
1:30-1:40	OPDC Audit Committee Charter Status Update and Discussion	Scott Martin
1:40-1:50	Review the Implementation Status of Prior Audit Recommendations and closures	Scott Martin
1:50-1:55	Annual CAE Disclosures	Scott Martin
1:55-2:10	Status of IA OAR compliance ahead of DAS required reporting in August/September - Draft summary report	Scott Martin
2:10-2:15	Annual IA Management Survey Draft Template Review	Scott Martin
2:15-2:25	Review 2024 Audit Plan Status Update	Scott Martin
2:25-2:30	Internal Audit SharePoint site access	Scott Martin
2:30-3:00	Round Table	John Hutzler
3:00	Adjourn

**6/20/25: This meeting has been cancelled.**

**6/16/25: This meeting has been cancelled.**

**7/24/25: This meeting has been cancelled.**

Links to full meeting materials:

Meeting Agenda: 

Time	Item	Lead(s)
9:00-9:05	Welcome	Chair Mandiberg
9:05-9:30	Discussion: 2025 Commission Best Practices Survey Results	Chair Mandiberg
9:30-10:00	Discussion: Audit Committee Charter	Chair Mandiberg
10:00-10:30	Discussion: Updates to the Commission Bylaws	Chair Mandiberg
10:30	Adjourn

Links to full meeting materials:

Meeting Agenda: 

Time	Item	Lead(s)
1:00-1:05	General Greeting and Announcements	John Hutzler
1:05-1:10	Status of the Preauthorized Expense (PAE)/Court Mandated Expense (CME) Audit Report	Scott Martin
1:10-1:15	Status of the Annual Risk Assessment and the 2025 Audit Plan (Pending)	Scott Martin
1:15-1:20	Brief Status update on the implementation status of Prior Audit recommendations and closures	Scott Martin
1:20-1:25	OPDC Audit Committee Charter Status Update and Discussion	Scott Martin
1:25-1:40	Chief Financial Officer (CFO) and Operations update: Budget/Finance, Compliance, Audit, and Performance (CAP), Emerging Issues/Risks, Legislative Issues…etc.	Ralph Amador Kim Freeman
1:40-2:00	Round Table: (Open Forum)	All
2:00-2:30	Meeting with Secretary of State (SOS) Audits Division Director (Steve Bergmann) and Deputy SOS (Michael Kaplan) to discuss the pending SOS audit of OPDC in early 2026, general SOS audit criteria and any resources needed from OPDC (e.g. staff support, anticipated documentation…etc.)	Steve Bergmann Michael Kaplan
2:30-3:00	Discussion between SOS and the Audit Committee excluding OPDC Management, the Commission Representative, and Chief Audit Executive.	External AC Members SOS
3:00	Adjourn

**This meeting has been rescheduled to Wednesday, October 8th, 2025, at 3:30pm, to ensure full Subcommittee participation. Thank you for understanding.**

Links to full meeting materials:

Meeting Agenda: 

Time	Item	Lead(s)
3:30-3:35	Welcome and Call to Order	Chair Mandiberg
3:35-4:15	Discussion: Updates to the Commission Bylaws	Chair Mandiberg
4:15-4:45	Discussion: Commission Member Handbook	Chair Mandiberg
4:45-5:00	Discussion: Executive Director Performance Review Process	Chair Mandiberg
5:00	Adjourn

**This meeting has been rescheduled to Monday, November 3rd, 2025, at 3:00pm, to ensure full Subcommittee participation. Thank you for understanding.**

Links to full meeting materials:

Meeting Agenda: 

Time	Item	Lead(s)
3:00-3:05	Welcome and Call to Order	Chair Mandiberg
3:05-4:10	Discussion: Updates to the Commission Bylaws	Chair Mandiberg
4:10-4:30	Discussion: Changes to Commission-related Key Performance Measures (KPMs)	Chair Mandiberg
4:30	Adjourn

Links to full meeting materials:

Agenda and Materials

Meeting Agenda: 

Time	Item	Lead(s)
1:00-1:05	General Greeting and Announcements	John Hutzler
1:05-1:15	Audit Committee Chair Nomination	John Hutzler
1:15-1:25	Management Update on Budget, Finance and Operations	Ralph Amador Kim Freeman
1:25-2:10	Review, Discuss and Approve OPDC’s updated Three-year Audit Plan consistent with the risks identified in the 2025 Risk Assessment	Scott Martin John Hutzler
2:10-2:30	AC Charter Discussion	Scott Martin John Hutzler
2:30-2:35	Status of the Preauthorized Expense (PAE) / Accounts Payable (AP) audit report	Scott Martin
2:35-2:40	Review the status of Prior Audit recommendations	Scott Martin
2:40-2:45	Audit Committee Chair Vote	John Hutzler
2:45-3:00	Roundtable	All
3:00	Adjourn

**12/2/25: This meeting has been cancelled.**

Prior Subcommittee Meetings

2025

2024

Links to full meeting materials:

Meeting Agenda: 

Time	Item	Lead(s)
5 Min.	Welcome	Commissioner Mandiberg
5 Min.	Audit Committee Charter, Update on Progress	Commissioner Harris
10 Min.	Executive Director, Evaluation Process	Commissioner Mandiberg
40 Min.	Commission Best Practices Key Performance Measure	Commissioner Mandiberg
5 Min.	New Business	Commissioner Mandiberg

Links to full meeting materials:

Meeting Agenda: 

Time	Item	Lead(s)
12:00-12:05	Welcome	Chair Smith
12:05-1:30	Discussion: Legislative Reports Due for September Legislative Days: • Remediation Report IV • Unrepresented Report • FCMS Status Update • Executive Transition Report II	Lisa Taylor Addie Smith
1:30	Adjourn

Links to full meeting materials:

Meeting Agenda: 

Time	Item	Lead(s)
5 Min.	Welcome	Commissioner Mandiberg
25 Min.	Audit Committee Charter, Review and Discussion	Commissioner Harris
25 Min.	Executive Director, Evaluation Process	Commissioner Mandiberg
5 Min.	Commission Best Practices Key Performance Measure	Eric Deitrick
5 Min.	New Business	Commissioner Mandiberg

Links to full meeting materials:

Meeting Agenda: 

Time	Item	Lead(s)
12:00-12:05	Welcome	Chair Smith
12:05-1:30	Briefing: Discussion of Unrepresented Crisis Report Due to Governor by August 1, 2024	Lisa Taylor
1:30	Adjourn

Links to full meeting materials:

Meeting Agenda: 

Time	Item	Lead(s)
12:00-12:05	Welcome	Chair Smith
12:05-1:30	Briefing: Discussion of Unrepresented Crisis Report Due to Governor by August 1, 2024	Lisa Taylor
1:30	Adjourn

Links to full meeting materials:

Meeting Agenda: 

Time	Item	Lead(s)
5 Min.	Welcome	Commissioner Mandiberg
20 Min.	Audit Committee Charter, Review and Discussion	Commissioner Harris
20 Min.	Executive Director, Evaluation Process	Commissioner Mandiberg
15 Min.	Commission Best Practices Key Performance Measure	Eric Deitrick
5 Min.	Other Business	Commissioner Mandiberg

Links to full meeting materials:

Meeting Agenda: 

Time	Item	Lead(s)
12:00-12:15	Briefing: OPDC Legislative Committee Directives	Eric Deitrick
12:15-1:45	Briefing: Legislative Committee Policies • Roles: Who talks to the Legislature? Who represents OPDC? • Advocacy: What does/can OPDC advocate for? When does OPDC get involved in advocacy? How does OPDC participate in coalitions? • Review Process: How does the commission weigh in on policy?	Addie Smith Lisa Taylor
12:45-12:55	Briefing: OPDC Budget and POP Listening Session	Lisa Taylor
12:55-1:30	Briefing: Review Legislative Timelines and Process • Session • Legislative Days • LFO Deadlines • Reports	Lisa Taylor
1:30	Adjourn

Links to full meeting materials:

Meeting Agenda: 

Time	Item	Lead(s)
5 Min.	Welcome	Commissioner Mandiberg
90 Min.	Review and Discussion of Proposed Commission Bylaws	Commissioner Mandiberg
10 Min.	Action Item: Recommendation to Commission on the Adoption of Bylaws	Commissioner Mandiberg
5 Min.	Future Business	Commissioner Mandiberg

Links to full meeting materials:

Meeting Agenda: 

Time	Item	Lead(s)
5 Min.	Welcome	Commissioner Mandiberg
90 Min.	Review and Discussion of Proposed Commission Bylaws	Commissioner Mandiberg
10 Min.	Action Item: Recommendation to Commission on the Adoption of Bylaws	Commissioner Mandiberg
5 Min.	Future Business	Commissioner Mandiberg

Links to full meeting materials:

Meeting Agenda: 

Time	Item	Lead(s)
5 Min.	Welcome	Commissioner Mandiberg
	Action Item: Approve the February 1, 2024 Meeting Minutes	All
90 Min.	Review and Discussion of Proposed Commission Bylaws	Commissioner Mandiberg
15 Min.	Future Business	Eric Deitrick

Links to full meeting materials:

Meeting Agenda: 

Time	Item	Lead(s)
5 Min.	Welcome	Eric Deitrick
15 Min.	General Discussion on Commission Governance	All
60 Min.	Commission Bylaws	Eric Deitrick
20 Min.	Commission Subcommittees	Eric Deitrick
5 Min.	Possible Action Item: Recommendation on Subcommittees	Eric Deitrick
10 Min.	Action Item: Election of Subcommittee Chair	Eric Deitrick
5 Min.	Future Business	Subcommittee Chair Eric Deitrick

Links to full meeting materials:

Meeting Agenda: 

Time	Item	Lead(s)
12:00-12:05	Welcome	Chair Smith
12:05-1:00	Discussion: Legislative Reports Due for December Legislative Days	Lisa Taylor Addie Smith
1:00-1:30	Discussion: Potential Emergency Board Requests	Lisa Taylor Addie Smith
1:30	Adjourn

Links to full meeting materials:

Meeting Agenda: 

Time	Item	Lead(s)
10:00-10:05	Welcome	Commissioner Mandiberg
10:05-10:10	Audit Committee Charter, Update on Progress	Commissioner Harris
10:10-10:25	Amendments to Bylaws, Discuss and Assign Tasks	Commissioner Mandiberg
10:25-10:40	Guidelines for Commissioners Regarding Receipt of Emails, Discuss and Assign Tasks	Commissioner Mandiberg
10:40-10:55	Fixed Dates for Future Subcommittee Meetings	Commissioner Mandiberg
10:55-11:00	New Business	Commissioner Mandiberg
11:00	Adjourn

Subcommittee Meetings & Agendas

Governance Subcommittee

Legislative Subcommittee

2025 Subcommittee Meetings

**Cancelled** January 24th, 9:00am : Virtual Legislative Subcommittee Meeting

February 6th, 9:00am: Virtual Governance Subcommittee Meeting

**Cancelled** February 28th, 9:00am: Virtual Legislative Subcommittee Meeting

**Cancelled** March 6th, 9:00am: Virtual Governance Subcommittee Meeting

**Cancelled** March 28th, 9:00am: Virtual Legislative Subcommittee Meeting

**Cancelled** April 3rd, 9:00am: Virtual Governance Subcommittee Meeting

April 8th, 9:30am : Virtual Governance Subcommittee Meeting

**Cancelled** April 25th, 9:00am: Virtual Legislative Subcommittee Meeting

May 1st, 9:00am: Virtual Governance Subcommittee Meeting

**Cancelled** May 23rd, 9:00am: Virtual Legislative Subcommittee Meeting

**Cancelled** June 5th, 9:00am: Virtual Governance Subcommittee Meeting

June 9th, 2025, 1:00pm: Virtual Audit Committee Meeting

**Cancelled** June 27th, 9:00am: Virtual Legislative Subcommittee Meeting

**Cancelled** July 3rd, 9:00am: Virtual Governance Subcommittee Meeting

**Cancelled** August 7th, 9:00am: Virtual Governance Subcommittee Meeting

September 4th, 9:00am: Virtual Governance Subcommittee Meeting

September 8th, 2025, 1:00pm: Virtual Audit Committee Meeting

**Rescheduled from 10/2** October 8th, 3:30pm: Virtual Governance Subcommittee Meeting

**Rescheduled from 11/6** November 3rd, 3:00pm: Virtual Governance Subcommittee Meeting

December 8th, 2025, 1:00pm: Virtual Audit Committee Meeting

**Cancelled** December 8th, 2:30pm: Virtual Governance Subcommittee Meeting

Prior Subcommittee Meetings

2025

2024

September 9th, 10:00am : Virtual Governance Subcommittee Meeting

August 16th, 12:00pm : Virtual Legislative Subcommittee Meeting

July 18th, 9:00am : Virtual Governance Subcommittee Meeting

**Cancelled** August 1st, 12:00pm : Virtual Legislative Subcommittee Meeting

**Cancelled** August 8th, 12:00pm : Virtual Legislative Subcommittee Meeting

July 10th, 12:00pm : Virtual Legislative Subcommittee Meeting

June 27th, 12:00pm : Virtual Legislative Subcommittee Meeting

June 6th, 11:00am : Virtual Governance Subcommittee Meeting

May 21st, 12:00pm : Virtual Legislative Subcommittee Meeting

April 8th, 9:00am : Virtual Governance Subcommittee Meeting

March 14th, 9:00am : Virtual Governance Subcommittee Meeting

February 29th, 9:00am : Virtual Governance Subcommittee Meeting

February 1st, 9:00am : Virtual Governance Subcommittee Meeting

October 4th, 12:00pm: Virtual Legislative Subcommittee Meeting

October 23rd, 10:00am : Virtual Governance Subcommittee Meeting

**Cancelled** November 15th, 12:00pm : Virtual Legislative Subcommittee Meeting