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Business Record Keeping

Real estate and property management records

Principal brokers and property managers must keep copies of all records of professional real estate activity conducted by licensees on behalf of the business for at least 6 years.

This includes, but is not limited to, the following:

  • Agency agreements
  • Final agency acknowledgment
  • Listing agreements
  • Sales and purchase agreements
  • Rental and lease agreements
  • Receipt issued by a licensee for funds received
  • Vouchers or bill paid by the licensee on behalf of a client or customer
  • Financial records for clients' trust accounts (Note: For information about the requirement for clients' trust accounts records, see ORS 696.241 and OAR 863-015-0255 through -0259 and 863-025-0035.)