Business Record Keeping

Real estate and property management records

Principal brokers and property managers must keep copies of all records of professional real estate activity conducted by licensees on behalf of the business for at least 6 years.

This includes, but is not limited to, the following:

Agency agreements
Final agency acknowledgment
Listing agreements
Sales and purchase agreements
Rental and lease agreements
Receipt issued by a licensee for funds received
Vouchers or bill paid by the licensee on behalf of a client or customer
Financial records for clients' trust accounts (Note: For information about the requirement for clients' trust accounts records, see ORS 696.241 and OAR 863-015-0255 through -0259 and 863-025-0035.)