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Public Employees' Benefit Board Meeting Minutes
Dec. 15, 2009
Public Employees’ Benefit Board
DAS General Services Building
1225 Ferry St SE, Salem
Public Meeting Minutes
Tues., Dec. 15, 2009; 10:30 a.m. – 4:30 p.m.
APPROVED - 20100119
NOTE:  Time codes for the video stream (x:xx:xx) are provided at the beginning of each section. Please refer to the recorded video stream of this meeting for additional details. Topics may be heard out of order from the agenda.
Board Members Present
Suzanne Hoffman, Chair
Rich Peppers, Vice-Chair
Peter Callero
Rocky King
Diane Lovell
Paul McKenna
Jeanene Smith
Bret West
PEBB Staff Present
Bobbie Barott
Wendy Edwards
Chelsea Hollingsworth
Joan Kapowich
Kathy Loretz
Rose Mann
Mona McMullen
Ingrid Norberg
Guests Present
Barbara Christensen, Providence
Randy Dickman, Regence
Sally Hill, Providence
Julie Marshall, Cascade EAP
Megan Myrick, Willamette Dental
David O’Guinn, PEBB Member
Cynthia Platonov, ODS
Jean Poling, Kaiser
David Robertson, Providence
David Scearce, The Standard
Diane Skutack, BHS
Dan Stevens, Providence
Deborah Tremblay, OJD
Consultants Present
Mikel Gray, Mercer
Welcome and Approval of Minutes
Overview of Meetings and Updates
Providence Quality Fund
Open Enrollment Update/FSA Admin. Costs
COBRA Extension
PEBB 2009-11 Budget Update
Public Comment
Optional Benefits/Member Requests
Utilization Update
HEDIS Update
Providence Implementation Update
Providence Medical Home
2011 Renewals
Welcome and Approval of Minutes (info/discussion/action: Bdattach.1)
Chair Hoffman opened the meeting and called for a motion to approve the minutes from the Board’s Oct. 20, 2009 minutes.
Action: Diane Lovell moved to accept the minutes. Rich Peppers seconded and the Board unanimously approved the motion.
Overview of Meeting and Updates
Joan Kapowich reviewed the agenda and updated the Board on general topics of interest.
Providence Quality Fund (info/discussion/action: Bdattach.2)
Joan Kapowich presented information on the Providence Quality Fund.
Action: Rocky King moved to adopt staff’s recommendation to split the fund payment into two payments, one in 2010 and one in 2011. Peter Callero seconded the motion and the Board approved it unanimously. [NOTE: As further information regarding this fund becomes available, the Board may revisit this item.]
Open Enrollment Update/FSA Admin. Costs (info/discussion/action: Bdattachs.3 and 3a)
Wendy Edwards and Bobbie Barott presented an update on the 2009 PEBB Open Enrollment (Bdattach.3).  All members were required to enroll on-line in 2009.  Also discussed was the need to transfer Stabilization Fund money in order to fund the FSA administrative fee (Bdattach.3a).
Action: Rich Peppers moved to accept the staff recommendation to transfer funds and have further discussions regarding any future plans. Diane Lovell seconded the motion.  The motion carried unanimously.
COBRA Extension (info/discussion/action: Bdattach.4)
Bobbie Barott presented information on the COBRA extension.
Action: Rich Peppers moved to accept the staff recommendation to continue the current PEBB policy. Bret West seconded the motion.  The motion carried unanimously.
PEBB 2009-11 Budget Update (info/discussion: Bdattach.5)
Wendy Edwards presented information on the PEBB 2009/2011 operating budget.
Public Comment
No public comment was presented.
Optional Benefits/Member Requests (info/discussion/action: Bdattach.6)
Bobbie Barott provided an update to the Board on optional benefit offerings and member requests for optional benefits.
Action: Diane Lovell moved to accept staff’s recommendation to delay making any decisions until the annual member survey results are tabulated. Bret West seconded the motion. The motion carried unanimously.
Utilization Update (info/discussion)
Mikel Gray, Mercer, presented an update on the second quarter utilization.
HEDIS Update (info/discussion: Bdattach.7)
Margaret Smith-Isa presented updates on HEDIS measures.
The Board will continue to monitor HEDIS measures. The Board understands that OEBB will vote on aligning its measures with PEBB at a future OEBB meeting. Alignment with OMIP and other parts of the OHA continue.
Providence Implementation Update (info/discussion)
Jason Lincoln, Project Manager
Sally Hill, Account Manager
David Robertson, Clinical Pharmacy
Helen Noonan-Harnsberger, Pharmacy Manager
Providence staff updated the Board on the current status of the 2010 implementation plan.
Providence Medical Home (info/discussion)
Dan Stevens and Barb Christensen, Providence, provided information on the current status and future plans for expanding their medical home model.
2011 Renewals (info/discussion/action: Bdattach.8)
Wendy Edwards presented information and  staff/consultant recommendations for renewals of current medical, dental and vision plans.
Action:  Rocky King moved to adopt staff/consultant recommendations 1 - 8 regarding a renewal process for medical, dental and vision plans. Diane Lovell seconded the motion, which was carried unanimously.
[NOTE: The Board would like to see a “statement of work” for the EAP RFP via e-mail and request board members to serve on the RFP committee.]
Retreat (info/discussion/action: Bdattach.9)
Joan Kapowich reviewed the items the Board discussed at their retreat in 2008 and provided current updates. Diane Lovell stated that she would like to see a plan to keep PEBB on track in terms of evidence-based care and payment reform.
Action: Rich Peppers moved to accept the staff recommendation to schedule the next PEBB Board retreat for Nov. 2010. Bret West seconded the motion and the Board carried it unanimously.
Joan Kapowich discussed a plan to implement contract language regarding dental patient safety modeled after existing medical patient safety language.
Jeanene Smith provided an update on the Oregon Health Fund Board.