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PEBB Operations Subcommittee Meeting Minutes
April 13, 2010
 
DAS General Services Building
1225 Ferry St SE, Ste B, Salem
 
OPERATIONS SUBCOMMITTEE
PUBLIC MEETING MINUTES
Tues., April 13, 2010; 9:30 – 11:00 a.m.
Approved – 5/11/2010
 
NOTE:  Time codes for the video stream (xx:xx:xx) are provided at the beginning of each section. Please refer to the recorded video stream of this meeting for additional details. Topics may be heard out of order from the agenda.
 
Watch the recorded video stream of this meeting
 
Subcommittee Members Present
Paul McKenna, Chair
Rocky King                                                               
Fariborz Pakseresht
PEBB Staff Present
Bobbie Barott
Mona McMullen
Wendy Edwards
Ingrid Norberg
Chelsea Hollingsworth
Chérie Taylor
Kathy Loretz
Guests Present
Thandi Clements, VSP
Megan Myrick, Willamette Dental
Sally Hill, Providence
Cynthia Platanov, ODS
Shelia Jameson, Providence
Jean Poling, Kaiser
 
Consultants Present
Sheree Swanson, Mercer
 
Video Stream Navigation of Minutes: Time links to the PEBB Operations Subcommittee Meeting video stream are provided to the right of each agenda item. Example: 03:11/01:18:46, where 03:11 is the time on the video stream that an action was taken by the Subcommittee.
  • Welcome/Call to Order
  • Communications Update
  • Operations/Budget Report
  • Projected v. Actual Cash Flow
  • Member Cost Share Report
  • Mercer 2009 Survey Report
 
 
Welcome/Call to Order (info/actionOpsattach.1)
Paul McKenna, Chair
Chair McKenna called the meeting to order, and asked for a motion to approve minutes from the Subcommittee’s last meeting.
 
Action: Rocky King moved to approve the Jan. 12, 2010 meeting................ 00:28/01:18:46
minutes. Paul McKenna seconded the motion. The motion passed
unanimously.
 
Communications Update (Opsattach.2)...................................................... 00:42/01:18:46
Ingrid Norberg, Communications Coordinator
Ingrid Norberg reported on the communications plan for 2011 changes to PEBB’s rural subsidy she will inform members, agencies, the Board and Legislature under.
 
Operations/Budget Update....................................................................... 03:11/01:18:46
Wendy Edwards, Director of Operations; Mona McMullen, Finance Coordinator
Wendy Edwards reported operations activities to the Subcommittee. Mona McMullen reviewed PEBB’s 2009-2011 budget with the Subcommittee.
 
Communications Update............................................................................... 07:10/01:18:46
Rocky King asked for staff input on a member’s Pebb.benefits Inquiry about Advanced Directives, where the member’s concern was that some Plan providers will not honor such directives due to their mission/vision. Per PEBB contracts, if provider cannot honor directives, member will be transferred to a facility that can. Mr. King asked if such transfers would be considered in-network, even if the willing facility is out-of-network. Staff has been directed to verify that such transfers would be considered in-network and Ms. Norberg will develop a member communiqué explaining Advanced Directives for publication in the near future.
 
Ingrid Norberg reviewed current member communications status. PEBB’s website focus has shifted from Open Enrollment information to Plan Year information. Ms. Norberg cited a new communications start-up, The PEBB Digest, which has been well-received by members. The annual Member Survey has concluded and responses are being tabulated. Final tabulation should complete in Feb., but preliminary results will be reported at next week’s Board meeting.
 
Other items discussed were multiple Plan cards for same household, transition of care forms and Plan pharmacy formularies.
 
Budget Update (Opsattach.2)...........................................................................46:02/01:18:46
Mona McMullen, Financial Coordinator
Mona McMullen reviewed PEBB’s operating budget for 2009-11.
 
PEBB Operations Report (Opsattach.4)....................................................... 50:50/01:18:46
Wendy Edwards, Director of Operations
Wendy Edwards updated the Committee on PEBB operations through Dec. 2009.
 
Projected v. Actual Cash Flow Update (Opsattach.5).............................. 01:06:01/01:18:46
Wendy Edwards, Director of Operations
Wendy Edwards reviewed PEBB’s projected versus actual cash flow for the Committee.
 
Public Comment........................................................................................ 01:17:53/01:18:46
None.
 
Adjourn....................................................................................................................... 01:18:46