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Home Use/Telecommuting Agreement
Definitions
 
Home Use: Using the software for self-training, to learn or better ones skill set for the advantage of self and agency.
 
Telecommuting: Using the software to perform work tasks, working on tasks for the agency, while not at your work location.

 


Discussion
 
While it is still acceptable to use MicroStation and InRoads at home, for either telecommuting or training, the licensing issue has become increasingly complicated.  To be in compliance with the requirements of the vendor, the agency needs to convey acceptable uses of the Telecommuting and Home Use options.
 
The Home Use option is to be used when the sole purpose of the installation is for training purposes only.  No Telecommuting is allowed with this agreement.  If the ability to perform work from home is desired or planned, this is not the correct option, and should not be chosen.
The Telecommuting option should be chosen when work for the agency will be completed from a location other than your work location.  Training is allowed on these machines, but shouldn’t be the sole purpose for the software.
 
With either of these licensing options, it is assumed that the hardware will be supplied by the user, at no expense to the agency.  If it is in the best interests of the agency, the manager of the employee may allow the employee the use of ODOT equipment, for a limited duration, if such equipment is available.
 

Process
 
  1. If an employee feels that they can benefit the agency with either a Home Use or a Telecommuting license, they must discuss this with their manager.
  2. If the employee’s manager agrees, they should both define the expected use of the software.  The employee and manager should determine if InRoads is necessary.  If the employee is going to be working, not just training, they must get a Telecommuting agreement.
  3. The employee will download and complete the Request form for MicroStation-Inroads
  4. If InRoads is necessary, check the “include InRoads” box.
 
For Home Use:
 
The employee checks Home Use, and they and their manager signs and dates a copy.  The original should be sent to the Automation Engineer.  The Automation Engineer will arrange for a copy of ODOT MicroStation (and InRoads).  Home Use License will be acquired by EAST, and distributed at sign-up and on a scheduled bi-annual basis following.  The license file will be sent to the users home e-mail address.
 
For Telecommuting:
 
The employee checks Telecommuting, and they and their manager signs and dates a copy.  The original should be sent to the Automation Engineer.  The employee will need access to the ODOT Network, through either RAS or VPN.  If the employee will RAS into the network, the Automation Engineer will arrange for a copy of ODOT MicroStation (and InRoads).  The employee will need to arrange for RAS with his manager and the Help Desk (503)986-3800.  If the employee will access the ODOT network through VPN, they will need to arrange for the access through the manager and ODOT SSL VPN Admin.
 
Both of these access methods requires a Secure ID.  This is acquired through the manager and the ODOT Help Desk.
 
 
Home Use  Matrix
 
 Telecommuting OptionTraining Option
High Speed Internet ConnectionVPN / RASVPN / Home use CD and License
Dial-up Internet ConnectionRASHome use CD and License
No Internet connection / ModemOut of LuckLooking into this issue.
 
 
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