The results of the BCA are only as good as the data about the building that you, the applicant, puts into the tool. It is recommended that you gather your input data ahead of time, prior to starting your benefit-cost analysis. The following are some of the questions you will need to answer for the tool, and suggested sources where you can find this information:
· Building Information
· Rapid Visual Screening (RVS) Data
· The Oregon BCA Tool has a direct link to the RVS database (in the tool this is called the Building Database). You only need to know the RVS Site ID number and the tool will retrieve the RVS information. There is an opportunity to correct RVS data, or input data if no RVS was done on your building. It is recommended that you always have your engineer verify the accuracy of the RVS data.
· Building square footage
· Building Replacement Value
· Contents Value
· Seismic Retrofit Cost Estimate
· An accurate cost estimate for the proposed seismic retrofit is important not only for benefit-cost analysis and for the evaluation and ranking of the proposal, but also for the applicant. Cost overruns for successful applications will not be covered by the Oregon Seismic Rehabilitation Grant Program, but rather will be the responsibility of the applicant.
· The seismic retrofit cost estimate must include the following elements:
o Conceptual seismic retrofit scheme. A meaningful cost estimate cannot be generated without knowing what retrofit measures are to be implemented. At a minimum, there must be at least a conceptual retrofit scheme summarizing the structural measures to be implemented with a narrative and/or sketches showing where in the building each structural measure will be constructed.
o More formal designs, either preliminary or final, allow more accurate cost estimates to me made. Thus, having such formal designs is certainly helpful and adds to the credibility of the application, but is not required for a grant application.
o Engineering cost estimate which includes:
§ Quantities and unit costs for construction,
§ Architectural and engineering fees,
§ All of the other typical soft costs, including contractor mobilization, profit and overhead (if not included in the unit costs above), permitting, inspections, insurance, and project management.
· Occupancy Information
o The average building occupancy on a 24/7/365 basis is an important data entry for benefit-cost analysis because it is used to calculate the expected number of casualties both before and after mitigation. For benefit-cost analysis, the number of casualties is monetized, using the 2009 FEMA statistical values for deaths, major injuries and minor injuries. The kind of occupany data you will need to gather depends on your building type, but may include:
§ K-12 Students
§ For K-12 students, enter the following data for both the academic year and summer months:
• Average daily number of students
• Hours per day
• Days per year of classes.
§ College-University Students
§ For college and university students enter the following data for both the academic year and summer months:
· The duration of typical class periods – such as 1 hour, 1.5 hours, 2 hours and so on.
· The number of class periods per week of each class duration. For example, a class that meets three times per week is three class periods.
· The total enrollment for classes of each duration. For example, if there are 100 1-hour class periods per week, each with 30 students, the total enrollment is 3,000. That is, we are counting each class period for these calculations.
§ For in-patients, enter the total number of in-patient beds (for reference) and the average daily number of in-patients. For benefit-cost analysis, in-patients are assumed to be in the hospital for each entire day. For out-patients, enter the average number of out-patients per day and the average time that each out-patient spends in the building.
§ Meetings, Sports Events and Other Special Events
§ Enter the following data for such events:
· Name/type of event,
· Number of events per year,
· People per event, and
· Average duration per event.
§ Budget Information
§ Budget information is a required component to gauge the true benefits of a project. This includes employee or volunteer costs, operating expenses for the facility and the organization as a whole, proxy rent calculations and other building expenses, depending on the building use. You may need to consult with your Business Manager or Payroll Administrator to gather some of this information.