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Early Coordination Meetings for Complex Projects

The U.S. Army Corps of Engineers, Portland District (Corps), and the Oregon Department of State Lands (DSL) jointly welcome prospective Clean Water Act § 404 and Oregon’s Removal-Fill permit applicants to meet with the agencies as part of regularly scheduled interagency pre-application meetings, known as “Kaizen”. The meetings supplement existing pre-application coordination led by the Corps and DSL. 

The Kaizen pre-application process is intended for non-routine permit evaluations that may be large, complex, or controversial in nature. The intent of the meetings is to provide meaningful comment and feedback to prospective applicants early in the permitting process, to help them most effectively prepare permit applications and address agency concerns. 

On the third Wednesday of each month, from 1 to 2 p.m, participating state and federal agencies will meet with a prospective applicant to discuss their proposed project, provide feedback, and share information. 

The meetings are designed to assess draft information, and prospective attendees are asked to provide basic project information, in the form of responses to a standard set of questions, at least two weeks prior to the meeting. 

Meeting locations and dates for 2018

January 17, 2018 – DSL office – Salem, 775 Summer St NE, Suite 100
February 21, 2018 – DEQ office – Portland, 700 NE Multnomah St., Suite 600  
March 21, 2018 – Corps office – Portland, 333 SW 1st Ave.
April 18, 2018 – DSL office – Salem, 775 Summer St NE, Suite 100
May 16, 2018 – DEQ office – Portland, 700 NE Multnomah St., Suite 600
June 20, 2018 – Corps office – Portland, 333 SW 1st Ave.
July 18, 2018 – DSL office – Salem, 775 Summer St NE, Suite 100
August 15, 2018 – DEQ office – Portland, 700 NE Multnomah St., Suite 600
September 19, 2018 – Corps office – Portland, 333 SW 1st Ave.
October 17, 2018 – DSL office – Salem, 775 Summer St NE, Suite 100
November 21, 2018 – DEQ office – Portland, 700 NE Multnomah St., Suite 600
December 19, 2018 – Corps office – Portland, 333 SW 1st Ave.

Note: Meetings may be relocated to Salem, Eugene, or elsewhere if appropriate for a specific project/pre-applicant.   

Screening tools and pre-meeting information

Prospective applicants interested in a Kaizen pre-application meeting should work with their points of contact at the Corps and DSL and review online project screening tools prior to requesting time at a monthly agency meeting.

The screening tools, known as the matrix and accompanying matrix user’s guide, are available under Resources in the right-hand column of this page.

The matrix will help prospective applicants assess if a Kaizen pre-application meeting will be beneficial to their project development. Even if the applicant opts to not have a Kaizen pre-application meeting, the information contained in the matrix and user’s guide may be helpful for any project potentially needing a § 404 permit (and associated § 401 Water Quality Certification) or a Removal-Fill Permit, and a less formal pre-application meeting may still be appropriate.

The screening tools are intended primarily for use by large-scale, controversial or complex projects. The tools are available for any potential applicant or agency staff person to use, and can be scaled down to assess the risks associated with less complex or less controversial projects.

Participating agencies

Resources

Contacts

Jaimee Davis
U.S. Army Corps of Engineers, Portland District

503-808-4381
jaimee.w.davis@usace.army.mil

Eric Metz
Oregon Department of State Lands
503-986-5266
eric.metz@dsl.state.or.us 

Sara Christensen
Oregon Department of Environmental Quality
Phone:  541-633-2007
sara.christensen@state.or.us

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