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Early Coordination Meetings for Complex Projects

The U.S. Army Corps of Engineers, Portland District (Corps), and the Oregon Department of State Lands (DSL) jointly welcome prospective Clean Water Act § 404 and Oregon’s Removal-Fill permit applicants to meet with the agencies as part of regularly scheduled interagency pre-application meetings, known as “Kaizen”. The meetings supplement existing pre-application coordination led by the Corps and DSL. 

The Kaizen pre-application process is intended for non-routine permit evaluations that may be large, complex, or controversial in nature. The intent of the meetings is to provide meaningful comment and feedback to prospective applicants early in the permitting process, to help them most effectively prepare permit applications and address agency concerns. 

On the third Wednesday of each month, from 1 to 2 p.m, participating state and federal agencies will meet with a prospective applicant to discuss their proposed project, provide feedback, and share information. 

The meetings are designed to assess draft information, and prospective attendees are asked to provide basic project information, in the form of responses to a standard set of questions, at least two weeks prior to the meeting. 

Meeting locations and dates for 2021

January 20, 2021 - DSLCANCELLED
April 21, 2021 - DSL 
May 19, 2021 - DEQ
June 16, 2021 - USACE
July 21, 2021 - DSL
August 18, 2021 - DEQ
September 15, 2021 - USACE
October 20, 2021 - DSL
November 17, 2021 - DEQ
December 15, 2021 - USACE

Note: Meetings may be relocated to Salem, Eugene, or elsewhere if appropriate for a specific project/pre-applicant.   

Screening tools and pre-meeting information

Prospective applicants interested in a Kaizen pre-application meeting should work with their points of contact at the Corps and DSL and review online project screening tools prior to requesting time at a monthly agency meeting.

The screening tools, known as the matrix and accompanying matrix user’s guide, are available under Resources in the right-hand column of this page.

The matrix will help prospective applicants assess if a Kaizen pre-application meeting will be beneficial to their project development. Even if the applicant opts to not have a Kaizen pre-application meeting, the information contained in the matrix and user’s guide may be helpful for any project potentially needing a § 404 permit (and associated § 401 Water Quality Certification) or a Removal-Fill Permit, and a less formal pre-application meeting may still be appropriate.

The screening tools are intended primarily for use by large-scale, controversial or complex projects. The tools are available for any potential applicant or agency staff person to use, and can be scaled down to assess the risks associated with less complex or less controversial projects.

Participating agencies

*Not every agency will be present for every project. They will participate when their jurisdiction applies.



Jaimee Davis
U.S. Army Corps of Engineers, Portland District


Chris Castelli
Oregon Department of State Lands

Sara Slater
Oregon Department of Environmental Quality
Phone:  541-633-2007

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