Certified Public Road Mileage City and County Resources

1. Type the name of your community in the search box below and click the magnifying glass. You will find a zipped folder with your agency's name containing a Request Letter and a Map (or maps). Download and save the zipped folder. Open the zipped folder and drag the files from the folder to a new location to unzip your agency's Request Letter and Map(s).
   
   
2. Open the fillable PDF Request Letter for your agency. You will need to complete the table(s) starting on page 3 to report your mileage by surface type as of 12/31/2023. Counties will have a series of tables to complete.
   • The “Dec. 31, 2022” column reflects mileage reported last year.
   • In the “Change” column, write the mileage increase or decrease per surface type.
     • You will write positive mileage to reflect increases due to new construction, transfers to your agency, and changes to a surface type.
     • You will write negative mileage to reflect decreases due to abandonments, transfers from your agency, and changes from a surface type.
     • Do not include maintenance work unless it changed the surface type.
     • If there are no changes, write that in any column and return the form as indicated in Step Four.
   • In the “Dec. 31, 2023” column, type the sum of the prior year’s report and the changes you noted. This is your total centerline miles for this year’s report.
   • If known, complete the “Lanemiles” column to indicate the number of lane miles by surface type.
   • Enter your contact information at the bottom of the page and save all your changes.
     
     
3. Open the PDF map(s) for your agency. You will update the map(s) with any road alignment changes. Counties will have multiple maps to review and update.
   • On each map, note changes such as new roads (built and open to travel) and public facilities using Adobe comment tools or written notes on a printed copy.
   • Save or scan in any changes to the map in a pdf file.
   • If reporting newly built roads, please provide a plat or map if available. Digital files are preferred but paper documentation is accepted.
     
     
4. Return the Request Letter with completed table(s) and updated map(s) to Danny Spaulding via email or mail by February 1, 2024. The mailing address is:
   Oregon Department of Transportation
   Transportation Data Section, Attn: Danny Spaulding
   555 13th Street NE, Suite 2
   Salem, OR 97301-4178.
   

You can also download step-by-step instructions for Cities and Counties.