Overview
Members of the public may request access to records maintained by the Oregon State Board of Architect Examiners (OSBAE) in accordance with Oregon public records laws.
This page explains:
- How to submit a public records request
- Applicable fees
- Fee waiver opportunities
- Records exempt from disclosure
- What to expect after submitting a request
Submit a Public Records Request
To request public records from OSBAE, complete and submit the Public Records Request Form.
Public Records Request Form
To help expedite processing, please provide as much detail as possible when identifying the records you are requesting.
Examples include:
- Document title
- Report name
- Meeting date
- Subject matter
- Record type
The more specific the request, the more efficiently OSBAE may be able to locate responsive records.
Public Records Request Process
Step 1 — Submit Your Request
Complete and submit the Public Records Request Form.
Step 2 — Agency Review
OSBAE will review your request to determine:
- Whether responsive records exist
- Whether OSBAE is the custodian of the records
- Whether any exemptions apply
If another agency maintains the requested records, OSBAE will notify you and provide information regarding the appropriate agency when available.
Step 3 — Cost Estimate
For requests with estimated costs exceeding $25, OSBAE will provide written notification of the estimated fee amount as required by Oregon law.
The requester must confirm that OSBAE should proceed with processing the request.
Step 4 — Payment
Applicable fees must be paid before records are released.
Step 5 — Records Delivery
Upon completion of processing and payment, records will be provided to the requester.
Fees
Public records request fees are calculated pursuant to the Department of Administrative Services Policy.
Fees may include:
- Staff research time
- Record retrieval
- Copying costs
- Administrative costs
- Legal review costs
Records Inspection
Individuals who choose to inspect records in person may still incur applicable fees associated with locating, preparing, reviewing, or producing records.
Fee Waivers and Reductions
OSBAE may approve a fee waiver or fee reduction when doing so is determined to be in the public interest and primarily benefits the general public.
Requests for fee waivers or reductions will be evaluated on a case-by-case basis.
Appeals and Petitions
A person who believes there has been an unreasonable denial of:
- A public records request
- A fee waiver request
- A fee reduction request
may petition the Attorney General as provided under Oregon public records law.
Information Exempt from Disclosure
Certain records or information may be exempt from disclosure under Oregon law.
Electronic Mail Address Exemptions
Information exempt under ORS 192.355(40)(a) may include:
- Electronic mail addresses maintained by public bodies as defined in ORS 174.112, the legislative department, as defined in ORS 174.114, a local government or local service district, as defined in ORS 174.116, or a special government body, as defined in ORS 174.117.
Personal Information Exemptions
Information exempt under ORS 192.377 may include:
- Residential addresses
- Telephone numbers
- Personal email addresses
- Personal cellular telephone numbers
- Social Security numbers
Investigative Records
Under ORS 671.090(2), investigative reports related to certain investigations conducted under ORS 671.090(1) may be exempt from disclosure.