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Criminal Justice Information Services

We provide assistance to agencies involved in system misuse investigations, and conduct quality assurance audits, required by FBI CJIS Division of every agency connected to LEDS on a triennial basis.
The LEDS Audit is available Monday through Friday from 8:00 AM to 5:00 PM.
Dan Malin 503-934-0301, Dan.Malin@state.or.us
Leah Bernards 503-947-8582, Leah.Bernards@state.or.us
Fax:  503-378-2121
 
For more information on the LEDS Audit program, or for questions concerning system misuse investigations, visit our secure site and select the LEDS Audit Reports and Procedures or the System Misuse Investigations section.
 
If you cannot access the secure website, contact your LEDS Representative.
 
 

​This is a computer system that is used for electronically searching, retrieving and maintaining fingerprint files. The Oregon State Police is a member of the Western Identification Network (WIN) which consists of eight western states sharing one electronic fingerprint database for use in processing criminal and applicant fingerprint cards.

The participating states of WIN are: Oregon, Alaska, Idaho, Montana, Nevada, Utah, Washington and Wyoming. Interface Member: California. Federal Member: Federal Bureau of Investigation.

​We are responsible for maintaining criminal history information through Law Enforcement Data System (LEDS). The computerized criminal history is established based on fingerprints and includes arrest information, court information, and custody information received from the Department of Corrections. Law enforcement agencies are required by statute to submit a fingerprint card to CJIS for all felony crimes as well as all sex and drug misdemeanor crimes.

Need a copy of your criminal history record or a copy of someone else?

​Applications for Concealed Handgun Licenses are through the Sheriff’s office in your county of residence. This license requires an applicant fingerprint card, the results of those cards are maintained in the computerized criminal history records of Oregon’s Criminal Information System to assist the counties in their background investigation process.

​To have an arrest or conviction cycle set-aside from your record; you must file a copy of the motion with the Prosecuting Attorney’s office for the county in which you were arrested. If tried in Municipal Court, this would be the City Prosecutor. Submit original forms to the court of jurisdiction. Please contact the District Attorney, City Attorney, or your local Courts for forms and further information about this process.
 
We complete a fingerprint comparison to be sure the correct record is being considered for a set aside for the courts. For a conviction, the Prosecuting Attorney’s office sends us the paperwork, fingerprints, and $80.00 fee (by check). If the arrest resulted in a dismissal, the $80.00 fee is not required.  The paperwork and fingerprints are returned to the Prosecuting Attorney’s office. They offer a recommendation for approval or denial of the motion put before the court.  The Order to Set Aside an arrest or conviction is presented before the judge in the court where the case was originally tried (Circuit, District, Municipal, etc.) for final review and approval or denial.
 
Signed and certified orders are forwarded from the court to us for appropriate action and compliance with the order.

In accordance with ORS 137.225, the court may choose to not process a motion to set aside an arrest(s) or conviction(s), or an order to set aside an arrest or conviction(s). In addition:
  • No convictions for Traffic offenses may be set aside.
  • Driving under the Influence of Intoxicants is not eligible when the charge was dismissed due to a diversion and may not be set aside.
  • No convictions for Class A or B felonies may be set aside.
  • If positive identification or the associated arrest(s)/conviction(s)

​We conduct firearms background checks on persons attempting to purchase a firearm (ORS 166.412) through all Federally Licensed Firearms dealers in Oregon.
See more Firearms Unit details.

​Oregon criminal history files date back to the 1920s and are retained indefinitely. These files can only be removed through expungement by court order, when a subject is reported as deceased and confirmed by fingerprints, or when a subject has reached the age of 99 and has not had any arrests posted to their record within the past 10 years.

Each day CJIS receives approximately 400 criminal arrest fingerprint cards and approximately 300 applicant fingerprint cards for processing.

Criminal arrest cards are maintained on file after positive fingerprint identification is made either to an existing file or a new file is established. Each arrest will eventually be completed with the receipt and entry of disposition documents from the appropriate Oregon court.

Applicant cards are generally not retained at CJIS unless a statute exists requiring an applicant card be maintained on file. Most applicant cards received are searched against the CCH files and returned to the submitting agency or requestor for further action, which may include: employment, certification, licensing, or permits.

Criminal history record information is confidential and not open for public disclosure unless otherwise authorized by law or rule (see Open Records). 

These programs are part of this section: Automated Biometric ID Systems (ABIS), Computerized Criminal History (CCH), Firearms Instant Check System (FICS), Open Records, Criminal History Records, Livescan information, Regulatory Applicant Background Check, and information on set-asides or expungements.

LEDS, the Law Enforcement Data System, is a database created for law enforcement records such as warrants, protection orders, stolen property, criminal histories, and other vital investigative files.​ See more LEDS details.​

LEDS/CJIS Regional Trainings:
Regional Trainings are planned to assist LEDS Representatives and Local Agency Security Officers (LASOs).  These training events will NOT certify users in the use of LEDS.

  • Registration for the 2019 CJIS Statewide Conference closed August 2nd, 2019. If you have additional questions, please contact the CJIS Training Unit at training.cjis@osp.oregon.gov.

2019 CJIS Statewide Conference Agenda.pdf2019 CJIS Statewide Conference Agenda.pdf

2019 CJIS STATEWIDE TRAINING GENERAL SESSION DAY 1.pdf2019 CJIS STATEWIDE TRAINING GENERAL SESSION DAY 1.pdf

2019 CJIS STATEWIDE TRAINING CRIMINAL JUSTICE BREAKOUT DAY 2.pdf2019 CJIS STATEWIDE TRAINING CRIMINAL JUSTICE BREAKOUT DAY 2.pdf

2019 CJIS STATEWIDE IT CJIS SECURITY BREAKOUT DAY 2.pdf2019 CJIS STATEWIDE IT CJIS SECURITY BREAKOUT DAY 2.pdf

2019 CJIS STATEWIDE NCJA BREAKOUT DAY 2.pdf2019 CJIS STATEWIDE NCJA BREAKOUT DAY 2.pdf

2019 CJIS STATEWIDE TRAINING GENERAL SESSION DAY 3.pdf2019 CJIS STATEWIDE TRAINING GENERAL SESSION DAY 3.pdf

 

 

Would your agency like to host a LEDS or CJIS Regional Training Event?
Contact us Training.CJIS@osp.oregon.gov
Phone 503-934-0300 or 503-934-2341
Fax 503-378-2121

Need after hours assistance? Contact the LEDS Operations Center
Phone 503-378-5565, Fax 503-588-1378 or helpdesk.leds@osp.oregon.gov

​These are electronic fingerprint machines. Learn more on the requirements and transmission specifications

​NCIC is an electronic clearinghouse of crime data that can be tapped into by virtually every criminal justice agency nationwide, 24 hours a day, 365 days a year. Learn more about this federal system.

Last Updated January 2019

Data Codes
NCIC Full Code Manual
Article
Boat
Gun
Identity Theft
Personal Descriptors
Securities
State and Country
Uniform Offense
Vehicle
Other Transactions

Missing or Unidentified Person Guides
Missing Person Entry
Missing Person Dental History
Unidentified Person Dental Information

​State law provides specific public access to criminal history record information. State of Oregon criminal history records are only available through the Criminal Justice Information Services (CJIS) Division in Salem.
See more Open Records or Copy of Own Record related to criminal history records.

 
The Uniform Crime Reporting (UCR) Program presents information in offense and arrest groupings of Crimes Against Persons, Crimes Against Property, and Behavioral Crimes.  These crimes are reported by law by all agencies.
  • Crimes Against Persons: Criminal offenses where the victim is present and the act is violent, threatening, or has the potential of being physically harmful. 
  • Crimes Against Property: Criminal offenses that involve taking something of value by theft, deception, or the destruction of property.
  • Behavioral Crimes: Crimes that represent society’s prohibitions on engaging in certain types of activity, such as criminal offenses that violate laws relating to personal conduct, responsibility, and public order. Although not necessarily violent offenses or property offenses in themselves, they may often contribute to other criminal acts.

​Noncriminal justice outsourcing incorporates the process of a third party contractor to perform noncriminal justice administrative functions (i.e. making fitness determinations/recommendations, obtaining missing dispositions, archival and off‐site storage of fingerprint submissions and corresponding criminal history record results, or the submission of fingerprints and the receipt of corresponding criminal history records) related to the processing of criminal history record information (CHRI) maintained in the Interstate Identification Index (III) System, subject to appropriate controls, when acting on behalf of the governmental or authorized agency. The III is the system of federal and state criminal history records maintained by the Federal Bureau of Investigation (FBI).

 
Outsourcing Standard Overview and Responsibilities
 
Audit Reference Documents

​We provide an Oregon and FBI nationwide fingerprint based background check service for agencies having authority through Oregon statute, Federal Law or by Governor´s Executive Order to perform such checks for regulatory purposes to include: licensing, certification, permits, employment, and volunteers. ORS 181A.195.

We also provide fingerprint based background checks for Oregon Sheriffs on Concealed Handgun License applicants.​

Fees
The fee is $28.00 for non-retained cards and $27.00 if the card is retained at Oregon State Police. These fees fund the program. Fees are billed for each fingerprint card submitted for an Oregon background check with an additional FBI processing fee for the nationwide background check: $10.75 for volunteer and $12.00 all other categories.

Privacy of Information
Agency privacy requirements for noncriminal justice applicants​
Applicant's privacy rights for noncriminal justice applicants

We manage CJIS security requirements as defined in the CJIS Security Policy Manual. This includes the administration, operational, physical and technically security requirements that are required and subject to audit.

 
​Contact
Criminal Justice Information Services
Phone: 503-378-5565 
Fax: 503-588-1378
helpdesk.leds@osp.oregon.gov​

Hours
Available 24 hours a day

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