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Public Records Advisory Council

The Public Records Advisory Council (PRAC) is authorized under Oregon Revised Statutes (ORS) 192.461-483

  •      The PRAC consists of bipartisan public records experts representing state and local governments, the media, the public, and public sector workforce. 
  •      The PRAC will meet at least once every six months and at other times and places specified by the call of the chair or a majority of the members.

Duties

  • Select and appoint the Public Records Advocate.
  • Survey state agency, other jurisdictions and public body practices and procedures for:

               -Receiving public records requests, identifying the existence of records responsive to the requests and gathering and disclosing responsive records;

               -Determining fee estimates and imposing or waiving fees; and

               -Determining and applying exemptions from required disclosure.

  • Identify inefficiencies and inconsistencies in application of the public records law that impede transparency in public process and government.
  • Make recommendations on changes in law, policy, or practice that could enhance transparency in public process and government, and facilitate rapid dissemination of records to requesters.
  • Make recommendations on the role of the Public Records Advocate as facilitator in disputes between custodians of public records and public record requesters.
  • Report to Governor and Legislature by December 1 of each even-numbered year the findings of the council since the council's last report including recommendations for legislation.

Distribution Group Email


List of Council Members



2022 Upcoming Meetings

08.05.22 Legislative Subcommittee meeting

August 5, 2022, 1-3 p.m. Agenda.pdf

Cost of Public Records Access in Oregon_updated 07.15.22.pdf

Public Records Advocate's proposed reforms to ORS Chapter 192

Public Records Advocate's proposed reforms to ORS Chapter 192

     Log-in information:

          Join on your computer or mobile app

          Click here to join the meeting

          Or call in (audio only)

          +1 503-446-4951,,496465239#   United States, Portland

          Phone Conference ID: 496 465 239# 


2022 Past Meetings


Public Records Advisory Council meetings

June 2, 2022, 1 - 3 p.m. Agenda

     June 2, 2022 Minutes

     June 2, Recording on YouTube

     Public Records Advocate’s Assistance and Training Update

     Legislative Subcommittee report June 2022


Legislative Subcommittee meetings

July 15, 2022, 1- 3 p.m. Agenda.pdf

     07.15.22 Recording on YouTube

     Cost of Public Records Access in Oregon - Issues of Concern/Problems to solve.pdf


06.24.22 Legislative Subcommittee meeting agenda

May 13, 2022, 1 – 3 p.m. Agenda

     May 13, Recording on YouTube
     Report: State Statutes for Public Record Costs


April 22, 2022, 1 – 3 p.m. Agenda

     April 22, 2022 Recording on YouTube

     Oregon DEQ Testimony on Public Records Request Fees

     Oregon DEQ Presentation Fees and Waivers for Public Records Requests

     City of Portland Presentation on Fees


April 1 Agenda

     April 1, Recording on YouTube

     Kentucky Open Records Act Unreasonable Burden Statute

     Kentucky Attorney General Open Records Order, 3/22/22


March 11, 2022 Agenda

     March 11 Recording on YouTube

     Margaret Kwoka Testimony on Fees


February 18, 2022, 1 - 3 p.m. Agenda

     February 18 Recording on YouTube

     Oregon Heath Authority Public Record Requests and Fees Policy

     Draft Spring Schedule

     Optional Notes Template

     Jeanne Windham Testimony

     Department of Corrections Testimony


January 14, 2022 Agenda


Non-Legislative Subcommittee meetings

April 13, Recording on YouTube

      April 13, 2022 Agenda

     Portland Police Bureau – Presentation on Processing and Disclosing Personally Identifiable Information

     Portland Police Bureau – Statistics on Public Records Requests Processed


2021

December 17, 2021 Legislative Subcommittee

December 17 Recording on YouTube

December 17 Agenda

Summary points from Legislative subcommittee meeting 11/12/21

Testimony of the Reporters Committee for Freedom of the Press

December 9, 2021

December 9 Recording on YouTube


December 2, 2021

December 2 Recording on YouTube

December 2 Agenda
DRAFT Summary points from Legislative subcommittee meeting 11/12/21

November 2021

Nov. 18 Recording on YouTube

Non-Legislative Subcommittee PRAC Agenda

Nov. 12 Recording on YouTube

Legislative Subcommittee PRAC Agenda

October 2021

Oct. 15 Recording on YouTube

Oct. 15 Meeting Minutes and Transcript

October 15 Agenda

Public Records Advisory Council subcommittee assignments as of 10/15/21

2021 subcommittee potential work areas suggested by Steve Suo

Part 2: 1 - 3 p.m., Sept. 16

Sept. 16 PRAC meeting - Part 2 of 2; 9/16/2021 (YouTube)

Sept. 16 Meeting Minutes and Transcript

September 2021 Agenda

Testimony_Childress

PRAC: 2021 Non-Legislative Objectives

Part 1: 1 - 3 p.m., Sept. 10

Sept. 10 PRAC meeting – Part 1 of 2; 9/10/21 (YouTube)

Sept. 10 Meeting Minutes and Transcript

PRAC: 2021 Legislative Concepts