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PEBB Board Meeting with Dental RFP Review Committee, March 22, 2007
 
Public Employees’ Benefit Board
Dental RFP Review Committee
Thursday, March 22, 2007 1:30 to 2 p.m. - Minutes
PEBB Board Room
775 Court St NE, Salem OR
                                               
                                                                                                      
Approved May 8, 2007
Review Committee Members Present
Diane Lovell, Chair
Peter Callero
 
Rocky King
Sue Nelson

PEBB Staff Present
Bobbie Barott
Dena Comer
Lydia Lissman
 
Rick Schoonover
Jean Thorne
 
Consultants Present
Sheri Gutzmer, Aon
Barbara Wall, Aon
 
Guests Present
Gordon Hoberg, ODS
 
Megan Myrick, Willamette Dental
 
Agenda
Welcome and Introductions
Decisions on Finalists
General Public Comment
 
Welcome and Introductions
Diane Lovellcalled the meeting to order and roundtable introductions were made.
 
Decisions on Finalists
Jean Thorne outlined the process on the Dental RFP review to date. As outlined in the RFP, the Board established a Dental RFP Review Committee. That committee is comprised of four Board members – Diane Lovell, Rocky King, Sue Nelson and Peter Callero. Eight proposals were received in response to the RFP. All were timely in their response; however, none of the eight proposers provided their cost quotes according to the specifications in the RFP. Aon Consulting followed up with the eight proposers outlining the specifications, requiring that the cost quotes be submitted by March 14, 2007. One proposer failed to do so, which disqualified that proposer.
 
The Review Committee then individually scored the remaining seven proposals according to the elements outlined on page 8 of the RFP, with a total of 35 possible points for quality, 30 for administrative/operational issues and 35 for cost (100 points). These are the preliminary scores. Given that there were four reviewers, this meant a possible total of 400 points.
 
The individual preliminary scores were then added together to produce a rank-ordering of proposals for consideration in advancing proposers to the next (finalist) stage:
 
 
 
Vendor
Total Score
Total Average
A
355.00
88.75
B
340.00
85.00
C
332.00
83.00
D
322.00
80.50
E
285.00
71.25
F
280.00
70.00
G
235.00
58.75
 
She indicated that the Review Committee must now determine how many of these proposers it wishes to move to the finalist stage. Finalists will be interviewed by the committee and will likely be asked to respond to various questions and alternative scenarios from the committee before being scored again (final scoring).
 
Rocky King moved that the Committee move vendors A, B, C and D to the finalist round.
Sue Nelson seconded the motion.
 
They both indicated that there was a significant differentiation between the top four proposers and the bottom three proposers. Peter Callero noted that there was a qualitative distinction between the two groups of proposers as well.
 
Hearing no further discussion, the motion passed unanimously.
 
General Public Comment
None.
 
Meeting Adjourned