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Public Employees' Benefit Board Minutes
February 17, 2009
Public Employees’ Benefit Board
Tues., Feb. 17, 2009, 10:30 a.m. to 4:30 p.m.
DAS * East - General Services Building
1225 Ferry St SE, Salem, OR
Approved 03/17/2009
NOTE: Time codes for the video stream (x:xx:xx) are provided at the beginning of each section.  Please refer to the recorded video stream of this meeting for additional details.
Board Members Present
Rich Peppers, Vice-Chair
Paul McKenna
Peter Callero
Bret West
Diane Lovell
Jeanene Smith
PEBB Staff Present
Joan Kapowich
Lydia Lissman
Wendy Edwards
Bobbie Barott
Ingrid Norberg
Chérie Taylor
Chelsea Hollingsworth
Guests Present
Diane McMillan-Skutack, BHS
Cheryl Zehrfeld, BHS
Julie Marshall, Cascade Centers EAP
Jean Poling, Kaiser
Deborah Trembley, ODOJ
Cynthia Platanov, ODS
Denise Yunker, ODS
Kristina Herron, Providence
Diana Jones, Regence
Renee McDonald, Regence
David Scearce, The Standard
Jennifer Aberg, VSP
Megan Myrick, Willamette Dental
Consultants Present
Mikel Gray, Mercer                                                                      
Kari Johnson, Mercer
Welcome and Approval of Minutes: Jan. 20, 2009
Administrator Updates/Agenda Review
Member Survey Results
Review of 2009 Renewal Options
Public Comment
Consultant Services Budget
Board By-Laws
Annual PEBB Census Overview
Annual Worksite Screenings Presentation
Report on Differential Rates for COBRA
Other Board Business
Welcome and Approval of Minutes (info/actionBdattach.1)
Rich Peppers, Vice Chair, convened the meeting and determined there was a quorum to conduct Board business.
Action: Bret West moved to approve the Jan. 20, 2009 minutes. Paul McKenna seconded the motion.  The Board unanimously approved its Jan. 20, 2009 minutes.
Administrator Updates and Agenda Review
Administrator Kapowich updated the Board on the 75th Legislative Session’s bill activities, PEBB’s Ways & Means Committee presentation, and PEBB’s proposed reductions for the 2007-09 budget. She also shared results of a recent DAS survey showing that PEBB’s percentages were up across all measured levels. Wendy Edwards provided statistics on WeightWatchers meetings held in agency offices and member participation.
22:39 Member Survey Results (info/discussion: Bdattach.2)
Ingrid Norberg provided a brief historical chronology of past member surveys for the Board. Margaret Smith-Isa presented actual 2008 survey results. The survey was open to members for about a month, with paper access available to members without electronic access. Overall, Ms. Smith-Isa reported to the Board that the 2008 survey results were in line with the 2007 results.
Review of 2009 Renewal Responses (info/discussion/actionBdattachs.3a and 3b)
Wendy Edwards reviewed 2010 dental, vision, life, AD&D, short- and long-term disability, EAP and TPA renewals, stating that the Board will review medical renewals in March. Kari Johnson, Mercer consultant, explained response results to the Board. The Board asked staff to develop a matrix comparing vendor step proposals to assist the Board in making decisions on dental renewals.
Action: Peter Callero moved to approve staff’s recommendation to accept Cascade Center’s EAP renewal proposal. Bret West seconded the motion and the motion passed unanimously.
Public Comment
1:44:00 Consultant Services Budget (info/discussion: Bdattach.4)
Wendy Edwards reviewed PEBB’s consultant services’ 2008 charges and 2009 budget. Vice Chair Peppers commented that it was noteworthy to mention PEBB staff’s taking on higher-level work in this area.
1:53:05 Lunch Break
Board By-laws (info/discussion/actionBdattachs.5a and 5b)
Margaret Smith-Isa reviewed Board By-laws revisions, made pursuant to Board input from its last regularly scheduled meeting in January. Ms. Smith-Isa also reviewed the AG Opinion requested by the Board, which clarifies that a majority vote of a quorum of the Board is sufficient to pass motions.
Action: Bret West moved to adopt the final draft Board By-laws, as revised. Peter Callero seconded the motion and the Board voted unanimously to approve its By-laws.
2:07:13Annual PEBB Census Overview (info/discussion: Bdattach.6)
Wendy Edwards reviewed the census, detailing PEBB’s demographics at a granular level, including member and dependent age ranges, gender range, etc.
Annual Worksite Screenings Presentation (info/discussion: Bdattach.7 and Supplement)
Margaret Smith-Isa and Adrienne Binam reviewed information on the worksite screenings conducted over the 2008 calendar year. Ms. Smith-Isa reviewed program background and overview.
Action: Paul McKenna moved to select Option 2 for 2009 Worksite Screenings, stating that it seemed to be a reasonable middle ground for a program that was worthy of continuance. Option 2 caps the cost of providing worksite screenings in 2009 at an amount not to exceed $200,000. Peter Callero seconded Mr. McKenna’s motion and the Board voted unanimously to select Option 2.
1:53:17Report on Differential Rates for COBRA (info/discussion: Bdattach.8)
This report was postponed until the March 2009 Board meeting.
2:52:36Other Board Business
No other Board business was presented.