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PEBB Operations Subcommittee Meeting Minutes
Jan. 12, 2010
DAS General Services Building
1225 Ferry St SE, Ste B, Salem
Tues., Jan. 12, 2010; 9:30 – 11:00 a.m.
APPROVED: 4/13/2010
Subcommittee Members Present
Paul McKenna, Chair
Rocky King
Bret West
PEBB Staff Present
Bobbie Barott                                        
Ingrid Norberg
Wendy Edwards 
Brian Olson
Chelsea Hollingsworth                             
Chérie Taylor
Kathy Loretz                                                         
Sandy White-Gallardo
Mona McMullen
Guests Present
Sally Hill, Providence                                          
Cynthia Platanov, ODS
Jean Poling, Kaiser
Megan Myrick, Willamette Dental
Video Stream Navigation of Minutes: Time links to the PEBB Operations Subcommittee Meeting video stream are provided to the right of each agenda item. Example: 00:28/01:18:46, where 00:28 is the time on the video stream that an action was taken by the Subcommittee.
  • Call to Order/Approval of Minutes
  • Contract and Compliance Update
  • Plan Design/Member Services Update
  • Communications Update
  • Budget Update
  • PEBB Operations Report
  • Projected v. Actual Cash Flow Update
  • Public Comment

1 .Call to Order/Approval of Minutes (info/actionOpsattach.1)
Paul McKenna, Chair
Chair McKenna called the meeting to order, and asked for a motion to approve minutes from the Subcommittee’s last meeting.
Action: Bret West moved to approve the Oct. 13, 2009 meeting minutes. Rocky King seconded the motion. The motion passed unanimously.
2. Contract and Compliance Update (Opsattach.3)
Brian Olson, Contracts Coordinator; Sandy White-Gallardo, Compliance Coordinator Brian Olson informed Committee members that all 2010 contract renewals have been completed. PEBB has also commenced sending initial contract renewal letters to Plans for 2011. Sandy White-Gallardo disclosed that all plan reporting requirements are current as of Dec. 2009.
3. Plan Design/Member Services Update Bobbie Barott, Plan Design Manager
Bobbie Barott updated Committee members of the recently-approved extension of COBRA subsidies. The nine-month subsidy, scheduled to sunset 12/31/09, has been extended to 15 months, effective 12/31/09 through 2/28/10 and member notices have already been modified reflecting the extension. Now, you can lose your health coverage or have been involuntarily terminated and still be subsidized.
4. Communications Update  Ingrid Norberg, Communications Coordinator
Rocky King asked for staff input on a member’s Pebb.benefits Inquiry about Advanced Directives, where the member’s concern was that some Plan providers will not honor such directives due to their mission/vision. Per PEBB contracts, if provider cannot honor directives, member will be transferred to a facility that can. Mr. King asked if such transfers would be considered in-network, even if the willing facility is out-of-network. Staff has been directed to verify that such transfers would be considered in-network and
Ms. Norberg will develop a member communiqué explaining Advanced Directives for publication in the near future.
Ingrid Norberg reviewed current member communications status. PEBB’s website focus has shifted from Open Enrollment information to Plan Year information. Ms. Norberg cited a new communications start-up, The PEBB Digest, which has been well-received by members.
The annual Member Survey has concluded and responses are being tabulated. Final tabulation should complete in Feb., but preliminary results will be reported at next week’s Board meeting.
Other items discussed were multiple Plan cards for same household, transition of care forms and Plan pharmacy formularies.
5. Budget Update (Opsattach.2)
Mona McMullen, Financial Coordinator
Mona McMullen reviewed PEBB’s operating budget for 2009-11.
6. PEBB Operations Report (Opsattach.4)
Wendy Edwards, Director of Operations
Wendy Edwards updated the Committee on PEBB operations through Dec. 2009.
7. Projected v. Actual Cash Flow Update (Opsattach.5)
Wendy Edwards, Director of Operations
Wendy Edwards reviewed PEBB’s projected versus actual cash flow for the Committee.
8. Public Comment
9. Adjourn