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Staffing and Funding

Recommended Staffing & Materials Expenditures Levels

The Quality Education Model (QEM) guidelines recommend the following school library staffing and materials expenditure levels. These figures are based on the 2018 cost model and report from the Quality Education Commission. This handout (coming soon) offers a detailed explanation, including how I approximated the elementary staffing levels. It is my understanding that the base funding amount factors in current spending levels, and the fully-implemented amount is an ideal. 

  • Elementary School: .5 FTE licensed librarian and .5 FTE support staff; $16 (base) or $28 (full) per student
  • Middle School: 1 FTE licensed librarian and 1 FTE support staff; $16 (base) or (full) $34 per student 
  • High School: 1 FTE licensed librarian and 1 FTE support staff; $16 (base) or $40 (full) per student

Quality Education Model

The Oregon Quality Education Model seeks to establish an objective and research-based link between student achievement and the resources devoted to Oregon schools to use as a guide in future efforts to adequately fund Oregon schools. Brian Reeder at the Oregon Department of Education is lead on the project.  

  • In 2001, the Legislative Assembly created the Quality Education Commission to serve as a permanent body to update and improve the Quality Education Model. 

  • In even-numbered years, the Quality Education Commission publishes a report about best practices, implementation costs, and expected student performance (due August 1) and updates the associated cost model (usually by December). 

QEM Cost Model

The Quality Education Commission produces a cost model every two years. It is basically a giant spreadsheet that, among other things, lists recommended staffing and funding levels for a prototype elementary, middle, and high school. The cost model is not published. If you have questions about it, contact Brian Reeder at the Oregon Department of Education.  

Current Staffing & Materials Expenditures

School districts must submit several annual reports to the Oregon Department of Education. Some of the information collected relates to staffing and expenditures. Staff from the Oregon Department of Education audit the data, which can take through March of the next school year. Then, upon request, they pull out information about school libraries and send a spreadsheet to the School Library Consultant.  

  • This is the most recent spreadsheet of school library staffing and materials expenditures, which is for the 2016-17 school year. 

  • Staffing errors?
    Work with school or district staff who submit the Staff Position report to the Oregon Department of Education. The report is usually due in January, so make inquiries before then. Make sure licensed librarians (code 9) and library support staff (code 20) are coded correctly, and that textbook managers and others are not coded as library staff.

  • Materials expenditure errors?
    Work with the staff who submit information to the Oregon Department of Education about actual expenditures made by schools and districts. "Media center materials" are library books and periodicals -print, electronic, and database formats - and can include what is provided at the district level. They are coded as 430 (library books) and 440 (periodicals) per the Program Budgeting and Accounting Manual from the Oregon Department of Education.    

 
Jennifer Maurer, School Library Consultant || jennifer.maurer@state.or.us || 503-378-5011

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